Employee Demographics
| This Page Last Updated |
|---|
| 11/02/2025 |
| Description |
|
Non-duplicating headcount of UW-Madison employees by department with demographic characteristics. |
| Report URL |
| https://tableau.wisconsin.edu/#/views/EmployeeDemographics_0/HomePage?:iid=1 |
| Data Cookbook URL (requires authorization) |
| https://uwmadison.datacookbook.com/institution/reports/30479/versions/78498 |
| Data Domain(s) |
| Employee Record |
| Access Restrictions |
| Employee Record Data Internal |
| Data Source Information |
| HRS/EPM, InfoAccess |
| Update Schedule |
| Data is updated annually in January. |
| Responsible Office |
| Data, Academic Planning & Institutional Research |
| Important Notes |
|
This data visualization provides information about demographic characteristics of UW-Madison employees. Data is based on non-duplicating headcounts of faculty and staff. Individuals with two or more positions are counted only once. School/College/Division is assigned based on the primary department of the position.
|
Definitions
| Name | Functional Definition | Data Domains |
|---|---|---|
| Department (Academic Structure) | An entity approved by academic governance to serve at least one of three academic purposes: serve as the academic home for a plan, serve as the academic home of a subject, or serve as a faculty tenure home. The status of an academic organization as academic owner is established through faculty/shared governance approval process; each plan and subject has one academic organization designated as an academic owner. Academic organizations are tied to the budgetary UDD (A####). |
Academic Planning, Employee Record |
| Department (UDDS) | A two-character numeric designation for each department (academic or budgetary) within a Division (UDDS). Department is the fourth and fifth characters of a UDDS. |
University of Wisconsin - Madison |
| Division (Academic) | An academic group of the University, defined in Faculty Policies & Procedures Chapter 3 and led by a dean or director who reports to the provost, that serves as a school, college or like unit. Each academic program code has an academic division assigned. |
Academic Planning |
| Division (UDDS) | A two-character numeric designation for each school/college or non-academic division within a Unit (UDDS). Division is the second and third characters of a UDDS. |
University of Wisconsin - Madison |
| Employment Class | A classification system used to group employees with common attributes; examples: FA = Faculty, SH = Student Hourly, CP = University Staff, etc. |
Employee Record |
| Race/Ethnicity (Federal) | The methodology specified by the federal government for classifying individuals' self-reported race/ethnicity into a single race/ethnicity category. An individual who self-reports as Hispanic ethnicity is classified as Hispanic even if other racial identities are provided. Individuals who do not self-report as Hispanic are classified in their single race category if only one race was provided, or in a "2 or more races" category if more than one race is provided. Student race/ethnicity only applies to domestic (non-international) students. |
Employee Record, Student Record |