Job Code

Definition
A five-character code that identifies the employee's job classification/title. For University Staff and student hourly positions it's a numeric code. Unclassified positions have alpha-numeric codes.
Data Cookbook URL (requires authorization)
https://uwmadison.datacookbook.com/institution/terms/194147/versions/229386
Data Domain(s)
Employee Record

Related Dashboards

Name	Type	Description	Responsible Office	Data Domain	Classification	Access Restrictions	Last Updated
Employee Supervisor Detail	Interactive Data Visualization	This workbook describes UW-Madison employee reporting relationships based on the 'Reports To' field in HRS. Two lookup paths are provided: supervisor to employee and employee to supervisor. Filters enable reduction by division, department, sub-department and employee/supervisor name. An active/inactive/missing status filter enables identification of missing and inactive supervisor/employee relationships. Additional Info	Office of Human Resources	Employee Record	Internal	Employee Record Data - Internal Request Access	10/24/2022
Staff Climate Survey Results (2022)	Interactive Data Visualization	Results of the staff climate survey are shown by the division and department level with filters for demographic categories self-reported by the surveyed staff members. Results are not shown when fewer than 10 staff members in a selected group responded to the survey. Additional Info	Data, Academic Planning & Institutional Research	UW Madison Enterprise	Internal	All UW-Madison Employees Request Access	11/01/2024
Employee Lump Sums	Interactive Data Visualization	This workbook describes lump sum earnings paid to UW-Madison salaried and hourly employees. The employee population represented includes Faculty, Academic Staff, Limited Staff, and University Ongoing and Project Staff. The period covered includes the current fiscal year through the current fiscal month as well as the past four fiscal years. Additional Info	OHR	Employee Record	Internal	Employee Record Data - Internal Request Access	11/06/2024
Department Planning Profiles: Payroll	Interactive Data Visualization	This interactive visualization provides October and March payroll data going back to 1993 and monthly payroll data for recent years. It includes FTE and annual payroll amounts at the institution, division, department and subdepartment levels. Additional Info	Data, Academic Planning & Institutional Research	Budget	Internal	All UW-Madison Employees Request Access	01/09/2025
Current Funding for Graduate and Professional Students IDE	Institutional Data Exporter (IDE)	This Tableau workbook exports an CSV file listing currently active UW-Madison funding appointments held by graduate and professional students. Additional Info	Graduate School Office of Academic Analysis, Planning, & Assessment	Employee Record, Student Record	Restricted	Employee Record Data - Internal, Student Record Data - Restricted Request Access	09/18/2025
Historical Graduate Student Funding IDE	Institutional Data Exporter (IDE)	This workbook exports an Excel file of student assistant appointments held by students enrolled in UW-Madison graduate programs over the past ten academic years. Data are derived from annual October and March payroll snapshots and therefore only represent student assistant appointments active in those months. Additional Info	Graduate School Office of Academic Analysis, Planning, & Assessment	Employee Record, Student Record	Restricted	Employee Record Data - Internal, Student Record Data - Restricted Request Access	04/02/2026
Employee Base Compensation Rate Adjustments	Interactive Data Visualization	This workbook describes adjustments to base compensation rates for UW-Madison employees. The employee population represented includes Faculty, Academic Staff, Limited, and University Staff. The period covered includes the current fiscal year through the current fiscal month as well as the past four fiscal years. Additional Info	The Office of Human Resources	Employee Record	Internal	Employee Record Data - Internal Request Access	04/09/2026
Student Assistant Enrollment Status IDE	Institutional Data Exporter (IDE)	This Tableau workbook exports an Excel file listing currently active UW-Madison student assistantship appointments, as well information on each student's eligibility for their appointment(s) based on enrollment information from the current academic term. Additional Info	Graduate School Office of Academic Analysis, Planning, & Assessment	Employee Record, Student Record	Restricted	Employee Record Data - Internal, Student Record Data - Restricted Request Access	04/17/2026