Employee Supervisor Detail
| Last Updated |
|---|
| 11/21/2024 |
| Description |
|
This workbook describes UW-Madison employee reporting relationships based on the 'Reports To' field in HRS. Two lookup paths are provided: supervisor to employee and employee to supervisor. Filters enable reduction by division, department, sub-department and employee/supervisor name. An active/inactive/missing status filter enables identification of missing and inactive supervisor/employee relationships. |
| Report URL |
| https://tableau.wisconsin.edu/#/views/EmployeeSupervisorDetail/HomePage |
| Data Cookbook URL (requires authorization) |
| https://uwmadison.datacookbook.com/institution/reports/33294/versions/65251 |
| Data Domain(s) |
| Employee Record |
| Access Restrictions |
| Employee Record Data Internal |
| Data Source Information |
| HRS/EPM, InfoAccess |
| Data View Information |
| EPM.PS_UW_HR_ALLJOB_VW, EPM.PS_UW_HR_POS_DA_VW, EPM.PS_UW_HR_ADRBUS_VW, INFOACCESS.UDDS |
| Update Schedule |
| Workdays |
| Responsible Office |
| Office of Human Resources |
Definitions
| Name | Functional Definition | Data Domains |
|---|---|---|
| Business Email Address (HRS) | The email address designated by an employee in HRS and used by HRS for business purposes. At UW-Madison, this email address is synchronized with the DoIT primary email address. See Email Address (DoIT), Bus Email (HRS). |
Employee Record |
| Combined Title | A combination of Job Title (HRS) and Working Title (HRS) where the working title is preferred if it differs from the job title. |
Employee Record |
| Department (UDDS) | A two-character numeric designation for each department (academic or budgetary) within a Division (UDDS). Department is the fourth and fifth characters of a UDDS. |
University of Wisconsin - Madison |
| Division (UDDS) | A two-character numeric designation for each school/college or non-academic division within a Unit (UDDS). Division is the second and third characters of a UDDS. |
University of Wisconsin - Madison |
| Employee ID Number (HRS) | Employee ID Number (HRS) - A unique 8-digit number assigned to each individual in HRS; used for tracking all HRS information related to an individual. These numbers are assigned to both employees as well as Persons of Interest. |
Employee Record |
| Employee Name (HRS) | The English format name for an employee entered in HRS. The name consists of Last Name, First Name and an optional Middle Initial. |
Employee Record |
| Employee Record Number | Identifies each job at a particular point in time. For most employees, the number will be zero. Employees with multiple concurrent jobs will have a unique record number for each job, assigned sequentially based on date of hire for each job. For most employees, the number will be zero. Per UW policy,after a job ends, the employee record number will be reused for future jobs. |
Employee Record |
| Employment Class | A classification system used to group employees with common attributes; examples: FA = Faculty, SH = Student Hourly, CP = University Staff, etc. |
Employee Record |
| Job Code | A five-character code that identifies the employee's job classification/title. For University Staff and student hourly positions it's a numeric code. Unclassified positions have alpha-numeric codes. |
Employee Record |
| Job Status | Indicates whether a job in HRS is active or inactive based on the job's start and end dates relative to a point in time or time period. An inactive job may have been terminated or may be planned for the future. |
Employee Record |
| Job Title (HRS) | A unique description configured in HRS that corresponds to a job code. |
Employee Record |
| Position Number (HRS) | A unique number assigned by HRS that identifies a position. Position numbers are used to track reporting relationships in HRS. |
Employee Record |