Glossary of Terms In Administrative Data and Reports

This interactive visualization provides budget summary data for UW-Madison going back to 1995. New data is added once per year after the budget cycle is completed and the budget is locked.

This visualization provides summary counts of UW-Madison international faculty and staff by division, employee class, country of record, and most current visa type. The underlying data set comprises anonymized data derived from HRS.

The data presented in this workbook is used by different departments throughout UW-Madison to ensure Badger Wellness Ambassadors (BWAs) meet regulatory standards. The BWAs monitor doors of the highest traffic buildings on campus to ensure that people entering have a green badge (meaning they have a current negative COVID test). Some example of departments using this workbook are: Union, libraries, Rec Well, etc.

This workbook identifies individuals who are required to complete the TA Remote Teaching Training course(s) and reports their training completion status. The data presented in this workbook is used by the College of Letters and Science to ensure their TAs have completed the required training.

This workbook identifies individuals who are required to complete the COVID-19 Training and reports their training completion status. The data presented in this workbook is used by the Department of Health and Safety to ensure they meet regulatory standards.

A list and summary of UW-Madison employees who completed the Title & Total Compensation (TTC) Project training used for division tracking and enforcement of training.

This workbook identifies individuals that have attended training in the OHR Registration System for help in reporting training for Learning and Talent Development courses

This workbook describes UW-Madison employee reporting relationships based on the 'Reports To' field in HRS. Two lookup paths are provided: supervisor to employee and employee to supervisor. Filters enable reduction by division, department, sub-department and employee/supervisor name. An active/inactive/missing status filter enables identification of missing and inactive supervisor/employee relationships.

This dashboard summarizes and displays Accounts Receivable data received from Accounting Services at the Division of Business Services. This includes adjustments and cancellations, as well as write-offs. A fiscal year-over-year comparison is also available. Data is currently updated on an Excel sheet in Box and is not refreshed automatically.

This workbook identifies individuals who are required to complete the Preventing Sexual Harassment/Sexual Violence (PSHSV) Training and reports their training completion status. The data presented in this workbook is used by the Office of Compliance to ensure they meet regulatory standards.

This interactive data visualization provides data trends for each division and department across 7 topic areas, including: Credit Allocation, Student Enrollments, Degrees/Certificates, Faculty Roster, Payroll, Budget, and Research Awards.

This workbook provides information about academic divisions (schools/colleges), departments, plans, subplans, and curricular subjects as well as a visual overview of UW-Madison's academic structure.

UW–Madison youth programs and activities require all staff, including employees, volunteers, and contractors, to complete specific trainings before working with youth. This workbook tracks the completion of required trainings by these individuals.

This data visualization provides information on the background characteristics of postdocs at UW-Madison, their average time spent in postdoctoral training, and their employment outcomes after leaving their postdoc appointment at UW-Madison. It was developed as part of the Coalition for Next Generation Life Science initiative (CNGLS). UW-Madison is a founding member of the Coalition for Next Generation Life Science, which includes 55 national research universities and schools of medicine. The Coalition seeks to improve transparency related to career prospects and opportunities for life sciences trainees, including both graduate students and postdocs.

This interactive visualization provides October and March payroll data going back to 1993 and monthly payroll data for recent years. It includes FTE and annual payroll amounts at the institution, division, department and subdepartment levels.

A list and summary of Facilities, Planning & Management (FP&M) employees who completed select required & preferred trainings for division tracking and forecasting.

A list and summary of UW-Madison employees who completed the Cybersecurity Awareness training.

A list of individuals required to complete the Responsible Employee Training (formerly Title IX Responsible Employee Training)  and the completion status of each.

Detailed employee and job data searchable by division, department, and employee name.

Non-duplicating headcount of UW-Madison employees by department with demographic characteristics.

This workbook serves as a tool to showcase the list of stewards and divisional approvers for the InfoAccess Authorization app. The app facilitates a workflow that enables UW-Madison staff to request access to specific data views within the InfoAccess data warehouse.

This workbook describes adjustments to base compensation rates for UW-Madison employees. The employee population represented includes Faculty, Academic Staff, Limited, and University Staff. The period covered includes the current fiscal year through the current fiscal month as well as the past four fiscal years.

This visualization provides high level overviews of space allocation, space use, and space function across campus and can be customized to view select organization(s), locations(s), use(s), and function types. It also includes a report on space productivity related to staff counts based on human resources data. The primary users of this dashboard will be Facilities Planning and Management and offices involved in campus planning and resource management at the institutional level. 

Results of the staff climate survey are shown by the division and department level with filters for demographic categories self-reported by the surveyed staff members. Results are not shown when fewer than 10 staff members in a selected group responded to the survey.

This is a visualization of student credit hours using the Credits Follow the Instructor (CFI) data system which apportions course credits to the section level and then attributes course section credits to the academic unit funding the instructor. This attribution is often different than the academic unit that coordinates the course subject listing(s). The number of student credits hours, the change from previous like semesters, and the relationship between funding department and subject listing(s) are all provided. Student credit hours for fall and spring semesters between fall 2014 and fall 2023 are included.

This workbook identifies individuals who are required to complete the Campus Security Authorities Training and reports their training completion status. The data presented in this workbook is used by the UW Police Department to ensure they meet regulatory standards.

This workbook describes lump sum earnings paid to UW-Madison salaried and hourly employees. The employee population represented includes Faculty, Academic Staff, Limited Staff, and University Ongoing and Project Staff. The period covered includes the current fiscal year through the current fiscal month as well as the past four fiscal years.

This workbook characterizes changes in the UW-Madison workforce over time in terms of active employees (headcount), employees who have left the institution (external turnover), and employees who have left one but not all appointments within the institution (internal turnover). The employee population represented includes Faculty, Academic Staff, University Staff, Employees-in-Training, and Student Assistants. The period covered includes the current fiscal year through the current month and the past four fiscal years.