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RADAR

Repository for Administrative Data and Reports

Compliance Trainings for Youth Activities

Last Updated
04/23/2024
Description

UW–Madison youth programs and activities require all staff, including employees, volunteers, and contractors, to complete specific trainings before working with youth. This workbook tracks the completion of required trainings by these individuals.

Report URL
https://tableau.wisconsin.edu/#/views/OPYPCTrainingsAudit/HomePage?:iid=1
Data Cookbook URL (requires authorization)
https://uwmadison.datacookbook.com/institution/reports/35374/versions/69695
Data Domain(s)
Employee Record
Access Restrictions
Employee Record Data Internal
Data Source Information
HRS/EPM, InfoAccess, Other
Data View Information
EPM.PS_UW_HR_ALLJOB_VW, EPM.PS_UW_BN_PRMJOB_VW, INFOACCESS.EVENT_REGISTRATION, INFOACCESS.UDDS, INFOACCESS.ID_CROSSWALK_UWMSN
Update Schedule
Daily at 7:00am
Responsible Office
Office of Youth Protection (OYP)
Important Notes

Completion data is updated daily. List of trainees is updated as needed. Youth activities data accuracy is dependent on manually-entered entries.

Definitions

Name Functional Definition Data Domains
Authorized adult

An adult working or volunteering in a youth activity or third-party youth activity who has been authorized to interact with youth participants following completion of screening and training requirements but is not authorized to provide custodial care.

Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045

Employee Record
Authorized assistant custodian

An adult working or volunteering in a youth activity or third-party youth activity who has been authorized to provide custodial care following completion of screening and training requirements.

Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045

Employee Record
Authorized custodian

The adult responsible for the operation of a youth activity or third-party youth activity and compliance with this policy. Authorized custodians are authorized to provide custodial care following completion of screening and training requirements.

Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045

Employee Record
Custodial care (youth activity role)

The temporary responsibility for supervision, care, and/or control of minors.

Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045

Employee Record
Days to Training Expiration

Amount of time remaining for an individual to retake a training. Expiration timeframe varies according to each training.

Employee Record
Department (UDDS)

A two-character numeric designation for each department (academic or budgetary) within a Division (UDDS). Department is the fourth and fifth characters of a UDDS.

University of Wisconsin - Madison
Division (UDDS)

A two-character numeric designation for each school/college or non-academic division within a Unit (UDDS). Division is the second and third characters of a UDDS.

University of Wisconsin - Madison
Subdepartment (UDDS)

A two-character numeric designation for each subdepartment (primarily budgetary) within a Department (UDDS). Subdepartment is the sixth and seventh characters of a UDDS.

University of Wisconsin - Madison
Training (Canvas)

A specific module within Canvas for the delivery of information.

Employee Record
Training Completion Date

This is the date the training was completed.

Employee Record
Training Status

The level of progress for completing a training. The 3 levels are Completed (finished with a passing grade), Not Completed – (in progress, not yet completed, or completed but did not receive a passing grade), and Expired (completed beyond the expiration date).

Employee Record
Youth activity

An event, operation, endeavor, or activity intended for participation by minors that is operated by UW-Madison on or off campus. (See Figure 1: Taxonomy of Youth Activities.)

Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045

Employee Record