Compliance Trainings for Youth Activities
| This Page Last Updated |
|---|
| 07/02/2025 |
| Description |
|
UW–Madison youth programs and activities require all staff, including employees, volunteers, and contractors, to complete specific trainings before working with youth. This workbook tracks the completion of required trainings by these individuals. |
| Report URL |
| https://tableau.wisconsin.edu/#/views/OPYPCTrainingsAudit/HomePage?:iid=1 |
| Data Cookbook URL (requires authorization) |
| https://uwmadison.datacookbook.com/institution/reports/35374/versions/69695 |
| Data Domain(s) |
| Employee Record |
| Access Restrictions |
| Employee Record Data Internal |
| Data Source Information |
| HRS/EPM, InfoAccess, Other |
| Data View Information |
| EPM.PS_UW_HR_ALLJOB_VW, EPM.PS_UW_BN_PRMJOB_VW, INFOACCESS.EVENT_REGISTRATION, INFOACCESS.UDDS, INFOACCESS.ID_CROSSWALK_UWMSN |
| Update Schedule |
| Daily at 7:00am |
| Responsible Office |
| Office of Youth Protection (OYP) |
| Important Notes |
|
Completion data is updated daily. List of trainees is updated as needed. Youth activities data accuracy is dependent on manually-entered entries. |
Definitions
| Name | Functional Definition | Data Domains |
|---|---|---|
| Authorized adult | An adult working or volunteering in a youth activity or third-party youth activity who has been authorized to interact with youth participants following completion of screening and training requirements but is not authorized to provide custodial care. Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045 |
Employee Record |
| Authorized assistant custodian | An adult working or volunteering in a youth activity or third-party youth activity who has been authorized to provide custodial care following completion of screening and training requirements. Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045 |
Employee Record |
| Authorized custodian | The adult responsible for the operation of a youth activity or third-party youth activity and compliance with this policy. Authorized custodians are authorized to provide custodial care following completion of screening and training requirements. Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045 |
Employee Record |
| Custodial care (youth activity role) | The temporary responsibility for supervision, care, and/or control of minors. Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045 |
Employee Record |
| Days to Training Expiration | Amount of time remaining for an individual to retake a training. Expiration timeframe varies according to each training. |
Employee Record |
| Department (UDDS) | A two-character numeric designation for each department (academic or budgetary) within a Division (UDDS). Department is the fourth and fifth characters of a UDDS. |
University of Wisconsin - Madison |
| Division (UDDS) | A two-character numeric designation for each school/college or non-academic division within a Unit (UDDS). Division is the second and third characters of a UDDS. |
University of Wisconsin - Madison |
| Subdepartment (UDDS) | A two-character numeric designation for each subdepartment (primarily budgetary) within a Department (UDDS). Subdepartment is the sixth and seventh characters of a UDDS. |
University of Wisconsin - Madison |
| Training (Canvas) | A specific module within Canvas for the delivery of information. |
Employee Record |
| Training Completion Date | This is the date the training was completed. |
Employee Record |
| Training Status | The level of progress for completing a training. The 3 levels are Completed (finished with a passing grade), Not Completed – (in progress, not yet completed, or completed but did not receive a passing grade), and Expired (completed beyond the expiration date). |
Employee Record |
| Youth activity | An event, operation, endeavor, or activity intended for participation by minors that is operated by UW-Madison on or off campus. (See Figure 1: Taxonomy of Youth Activities.) Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045 |
Employee Record |