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Glossary of Terms In Administrative Dashboards and Reports

Office of Data Management and Analytics Services

Employee ID Number (HRS)

Definition

Employee ID Number (HRS) - A unique 8-digit number assigned to each individual in HRS; used for tracking all HRS information related to an individual. These numbers are assigned to both employees as well as Persons of Interest.

Data Cookbook URL (requires authorization)
https://uwmadison.datacookbook.com/institution/terms/198875/versions/234519
Data Domain(s)
Employee Record

Related Dashboards

Name Type Description Data Domain Responsible Office Access Restrictions Last Updated
Preventing Sexual Harassment Training Audit
viz thumbnail for Preventing Sexual Harassment Training Audit
Interactive Data Visualization

This workbook identifies individuals who are required to complete the Preventing Sexual Harassment/Sexual Violence (PSHSV) Training and reports their training completion status. The data presented in this workbook is used by the Office of Compliance to ensure they meet regulatory standards.

Additional Info
Employee Record Office of Compliance Employee Record Data Internal
Request Access
11/21/2022
Employee Supervisor Detail
viz thumbnail for Employee Supervisor Detail
Interactive Data Visualization

This workbook describes UW-Madison employee reporting relationships based on the 'Reports To' field in HRS. Two lookup paths are provided: supervisor to employee and employee to supervisor. Filters enable reduction by division, department, sub-department and employee/supervisor name. An active/inactive/missing status filter enables identification of missing and inactive supervisor/employee relationships.

Additional Info
Employee Record Office of Human Resources Employee Record Data Internal
Request Access
10/24/2022
Employee Job Detail
viz thumbnail for Employee Job Detail
Interactive Data Visualization

Detailed employee and job data searchable and grouped by division and department.

Additional Info
Employee Record Office of Human Resources Employee Record Data Internal
Request Access
06/02/2021
Cybersecurity Awareness Training Audit
viz thumbnail for Cybersecurity Awareness Training Audit
Interactive Data Visualization

A list and summary of UW-Madison employees who completed the Cybersecurity Awareness training.

Additional Info
Employee Record, Student Record Office of Cybersecurity Employee Record Data Internal, Student Record Data Internal
Request Access
11/09/2022
Employee Lump Sums
viz thumbnail for Employee Lump Sums
Interactive Data Visualization

This workbook describes lump sum earnings paid to UW-Madison salaried and hourly employees. The employee population represented includes Faculty, Academic Staff, Limited Staff, and University Ongoing and Project Staff. The period covered includes the current fiscal year through the current fiscal month as well as the past four fiscal years.

Additional Info
Employee Record OHR Employee Record Data Internal
Request Access
12/02/2020
Student Assistant Tuition Remission IDE
viz thumbnail for Student Assistant Tuition Remission IDE
Institutional Data Exporter (IDE)

This workbook exports a file listing student assistant appointments (PA, RA, TA, & LSA) that may qualify the graduate or professional student holding the appointment for tuition remission. Query output is limited to active A & C-basis appointments where the employed student has a minimum total FTE of 33% for all appointments in the term selected. Data reflect the most recent action and action effective date in HRS at the time the query is run.

Additional Info
Employee Record, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Employee Record Data Internal, Student Record Data Restricted
Request Access
09/23/2022