Employee ID Number (HRS)

Definition
Employee ID Number (HRS) - A unique 8-digit number assigned to each individual in HRS; used for tracking all HRS information related to an individual. These numbers are assigned to both employees as well as Persons of Interest.
Data Cookbook URL (requires authorization)
https://uwmadison.datacookbook.com/institution/terms/198875/versions/234519
Data Domain(s)
Employee Record

Related Dashboards

Name	Type	Description	Responsible Office	Data Domain	Classification	Access Restrictions	Last Updated
Employee Supervisor Detail	Interactive Data Visualization	This workbook describes UW-Madison employee reporting relationships based on the 'Reports To' field in HRS. Two lookup paths are provided: supervisor to employee and employee to supervisor. Filters enable reduction by division, department, sub-department and employee/supervisor name. An active/inactive/missing status filter enables identification of missing and inactive supervisor/employee relationships. Additional Info	Office of Human Resources	Employee Record	Internal	Employee Record Data - Internal Request Access	10/24/2022
Preventing Sexual Harassment Training Audit	Interactive Data Visualization	This workbook identifies individuals who are required to complete the Preventing Sexual Harassment/Sexual Violence (PSHSV) Training and reports their training completion status. The data presented in this workbook is used by the Office of Compliance to ensure they meet regulatory standards. Additional Info	Office of Compliance	Employee Record	Internal	Employee Record Data - Internal Request Access	07/11/2023
Employee Job Detail	Interactive Data Visualization	Detailed employee and job data searchable by division, department, and employee name. Additional Info	Office of Human Resources	Employee Record	Internal	Employee Record Data - Internal, Student Record Data - Internal Request Access	01/16/2024
Employee Lump Sums	Interactive Data Visualization	This workbook describes lump sum earnings paid to UW-Madison salaried and hourly employees. The employee population represented includes Faculty, Academic Staff, Limited Staff, and University Ongoing and Project Staff. The period covered includes the current fiscal year through the current fiscal month as well as the past four fiscal years. Additional Info	OHR	Employee Record	Internal	Employee Record Data - Internal Request Access	11/06/2024
		Additional Info					06/17/2026
Civil Rights Training Tracker	Interactive Data Visualization	The two tabs of this workbook display overall completion status as well the list of completions for each individual. Additional Info	OAIC - Office of Access, Inclusion and Compliance	Employee Record	Internal	Employee Record Data - Internal Request Access	01/30/2026
Graduate Assistants’ Equity Workshop (GAEW) Completions	Interactive Data Visualization	This workbook identifies individuals who have completed the Graduate Assistants’ Equity Workshops. The data presented in this workbook is used by various departments to ensure training completion by their teaching assistants. Additional Info	Office of the Vice Provost for Faculty and Staff Affairs	Employee Record, Student Record	Restricted	Employee Record Data - Internal, Student Record Data - Restricted Request Access	02/16/2026
		Additional Info					06/17/2026
		Additional Info					06/17/2026