Restricted Student Directory IDE
| Last Updated |
|---|
| 04/26/2024 |
| Description |
|
This Tableau workbook exports an Excel file containing results of a query of the student directory. It has contact information for students registered in the last two terms, the current term, and up to two future terms. Students with FERPA holds are not omitted from this workbook. The Ferpa Flag field indicates which students have withheld their information from public release. |
| Report URL |
| https://tableau.wisconsin.edu/#/views/RestrictedStudentDirectoryIDE/IDE-RestrictedStudentDirectory |
| Data Cookbook URL (requires authorization) |
| https://uwmadison.datacookbook.com/institution/reports/34623/versions/70582 |
| Data Domain(s) |
| Student Record |
| Access Restrictions |
| Student Record Data Restricted |
| Data Source Information |
| InfoAccess |
| Data View Information |
| STDNT_DIRECTORY_MULTITERM, STDNT_TERM_CODES |
| Update Schedule |
| The data extract is refreshed nightly. |
| Responsible Office |
| Office of the Registrar |
Definitions
| Name | Functional Definition | Data Domains |
|---|---|---|
| Academic Career Matriculation Term | The earliest academic term a student enrolled at UW-Madison in a given academic career. For some students with dual careers this field is not populated. |
Academic Planning, Student Record |
| Academic Level | Indicates whether a student is an undergraduate, graduate or professional, or special student. For undergraduates, students are freshman, sophomore, junior, or senior based on accumulated credits, not the duration of time at the University. |
University of Wisconsin - Madison |
| Campus ID | This is simply a unique student identifier (10 digits). It may occasionally change at the student's request. It is not the same as ID in the Student Information System (SIS) or ID in the Human Resources System (HRS). |
Student Record |
| Cumulative Credits | The total credits earned by the student in a given academic career up to and including the selected academic term. It includes transfer, test, and other credits as well as UW-Madison credits. |
Academic Planning, Student Record |
| FERPA Hold | Indicates if a student has exercised the right to restrict the release of their public directory information by placing a FERPA restriction on that data , as permitted under the Family Educational Rights and Privacy Act of 1974 (FERPA). |
Student Record |
| Full-Time/Part-Time Student Status | Full-time/part-time student status is based on credit load and varies by course of study. Undergraduate and special students are full-time if they are enrolled in 12 or more credits; part-time if they are enrolled in fewer than 12 credits. Most master's and research doctorate students are full-time if they are enrolled in 8 or more credits; part-time if they are enrolled in fewer than 8 credits. |
University of Wisconsin - Madison |
| ID (SIS) | SIS personal identifier. It is also called a "student Empl ID." The ID will never be changed throughout the individual's relationship with the University. This is not the same as Campus ID. This is not the same as HR ID or the ID field from HRS or the Empl ID from HRS. |
Student Record |
| Student Home Address | An address self-reported by a student with an address type of "Home." |
Student Record |
| Student Mail Address | An address self-reported by a student with an address type of "Mailing." |
Student Record |
| Student Name | Student's preferred name (Last, First, Middle). Prior to the fall of 2014 it shows the primary/legal name. |
Academic Planning, Student Record |
| Term Credits | Total number of credits a student is enrolled in for the term. | Academic Planning, Student Record |