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Glossary of Terms In Administrative Data and Reports

Data, Academic Planning & Institutional Research

Campus ID

Definition

This is simply a unique student identifier (10 digits). It may occasionally change at the student's request. It is not the same as ID in the Student Information System (SIS) or ID in the Human Resources System (HRS).

Data Cookbook URL (requires authorization)
https://uwmadison.datacookbook.com/institution/terms/169994/versions/241384
Data Domain(s)
Student Record

Related Dashboards

Name Type Description Data Domain Responsible Office Access Restrictions Last Updated
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Additional Info
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viz thumbnail for Advisor Student Grades IDE
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viz thumbnail for International Students IDE
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A list of international students with pertinent visa information.

Additional Info
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06/02/2021
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viz thumbnail for Number of Courses Taken in Subject by Student and Plan IDE
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This IDE provides a count of courses taken by subject, academic plan type, and academic plan, based on user-defined filters. The results also contain campus IDs of students in each subject and plan.

Additional Info
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06/02/2021
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viz thumbnail for Student Academic Actions IDE
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Additional Info
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viz thumbnail for Student Course History IDE
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Additional Info
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06/02/2021
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viz thumbnail for Student GPAs IDE
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A list of students' cumulative GPAs based on academic plan or student group information.

Additional Info
Student Record Office of the Registrar Student Record Data Restricted
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viz thumbnail for Student Groups IDE
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Generates a list of students in student groups.

Additional Info
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Study Abroad Students IDE
viz thumbnail for Study Abroad Students IDE
Institutional Data Exporter (IDE)

A list of students detailing study abroad information for both current and historical terms.

Additional Info
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Undergraduate Cumulative GPA Ranking by Academic Plan IDE
viz thumbnail for Undergraduate Cumulative GPA Ranking by Academic Plan IDE
Institutional Data Exporter (IDE)

A ranked list of students, based on their cumulative GPA. The user may define a number of filters to reduce the ranked population to one of interest.

Additional Info
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Undergraduate Honors Students in Courses IDE
viz thumbnail for Undergraduate Honors Students in Courses IDE
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A list of courses for students enrolled in an honors plan or subplan.

Additional Info
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Historical Course Demographics IDE
viz thumbnail for Historical Course Demographics IDE
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A summary of aggregate historical course demographic information.

Additional Info
Academic Planning, Student Record Office of the Registrar Student Record Data Restricted
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08/19/2021
Student Academic Plans IDE
viz thumbnail for Student Academic Plans IDE
Institutional Data Exporter (IDE)

A list of all enrolled students with academic program, plan, and subplan information.

Additional Info
Student Record Office of the Registrar Student Record Data Restricted
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Additional Info
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Students Enrolled in Non-Pooled Tuition Programs
viz thumbnail for Students Enrolled in Non-Pooled Tuition Programs
Interactive Data Visualization

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Additional Info
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HR Student Enrollment Status IDE
viz thumbnail for HR Student Enrollment Status IDE
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Additional Info
Employee Record, Student Record Office of the Registrar Student Record Data Internal
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03/25/2022
Advisor Assignments IDE
viz thumbnail for Advisor Assignments IDE
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Additional Info
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Advisors and Assigned Advisees
viz thumbnail for Advisors and Assigned Advisees
Interactive Data Visualization

Lists UW-Madison advisors designated in SIS and the advisees assigned to them. Graduate and undergraduate advisees can be filtered by Plan, Career, Award Category, Advisee Program and Last Term Enrolled.

Additional Info
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viz thumbnail for Advisor Notes System IDE
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Additional Info
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viz thumbnail for Student Course Grades IDE
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Additional Info
Student Record Office of the Registrar Student Record Data Restricted
Request Access
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viz thumbnail for Graduate Alumni Employment IDE
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Additional Info
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Degree Audit: Batch Requirement
viz thumbnail for Degree Audit: Batch Requirement
Interactive Data Visualization

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Additional Info
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viz thumbnail for GRS Community Admissions IDE
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Additional Info
Admissions, Financial Aid, Student Record Placeholder Student Record Data Restricted
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08/25/2023
GRS Community Enrollment IDE
viz thumbnail for GRS Community Enrollment IDE
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Additional Info
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viz thumbnail for GRS Community Degrees IDE
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Additional Info
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08/25/2023
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viz thumbnail for GRS Community Completion IDE
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Additional Info
Financial Aid Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
08/25/2023
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viz thumbnail for GRS Community Funding IDE
Institutional Data Exporter (IDE)

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Additional Info
Financial Aid, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
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viz thumbnail for Graduate Student Milestones IDE
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Additional Info
Academic Planning, Student Record Graduate School Student Record Data Restricted
Request Access
07/06/2023
Historical Graduate Completion IDE
viz thumbnail for Historical Graduate Completion IDE
Institutional Data Exporter (IDE)

This workbook exports a file of individual student record data used in the 'Completion' section of the 'Graduate School Explorer' visualization. It provides information on graduate admissions by providing relevant columns related to current and formerly enrolled student's time to degree, completion status, and supplemental program information.

Additional Info
Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
07/18/2023
Historical Graduate Admissions IDE
viz thumbnail for Historical Graduate Admissions IDE
Institutional Data Exporter (IDE)

This workbook exports a file of individual student record data used in the 'Admissions' section of the 'Graduate School Explorer' visualization. It provides information on graduate admissions by providing relevant columns related to an applicant, the applicant's program, and the applicant's admission status.

Additional Info
Admissions, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
07/18/2023
Student Demographics IDE
viz thumbnail for Student Demographics IDE
Institutional Data Exporter (IDE)

A list of students with demographic information filtered by the user.

Additional Info
Student Record Office of the Registrar Student Record Data Restricted
Request Access
04/13/2023
Historical Student Demographics IDE
viz thumbnail for Historical Student Demographics IDE
Institutional Data Exporter (IDE)

A list of students with demographic information filtered by the user.

Additional Info
Student Record Office of the Registrar Student Record Data Restricted
Request Access
04/13/2023
Degree Audit: Requirement Completion
viz thumbnail for Degree Audit: Requirement Completion
Interactive Data Visualization

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Additional Info
Student Record Office of the Registrar Student Record Data Restricted 04/24/2023
Current Funding for Graduate and Professional Students IDE
viz thumbnail for Current Funding for Graduate and Professional Students IDE
Institutional Data Exporter (IDE)

This Tableau workbook exports an Excel file listing currently active UW-Madison funding appointments held by graduate and professional students.

Additional Info
Employee Record, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Employee Record Data Internal, Student Record Data Restricted
Request Access
04/24/2023
Student Assistant Enrollment Status IDE
viz thumbnail for Student Assistant Enrollment Status IDE
Institutional Data Exporter (IDE)

This Tableau workbook exports an Excel file listing currently active UW-Madison student assistantship appointments, as well information on each student's eligibility for their appointment(s) based on enrollment information from the current academic term.

Additional Info
Employee Record, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Employee Record Data Internal, Student Record Data Restricted
Request Access
04/24/2023
Tuition Monitoring Detail for Non-Pooled Operations
viz thumbnail for Tuition Monitoring Detail for Non-Pooled Operations
Interactive Data Visualization

This Tableau workbook provides charts and tables of non-pooled tuition revenue and students as of the summer of 2013 (fiscal year 2013-14). Users have multiple options for filtering data such as academic plan and subplan, tuition residency, term and item type. Data download options include images, text files, crosstabs and PDFs.

Additional Info
Budget Madison Budget Office Specific / Limited Audience
Request Access
07/05/2023
Graduate Student Profiles and Directory IDE
viz thumbnail for Graduate Student Profiles and Directory IDE
Institutional Data Exporter (IDE)

A list of graduate students with optional advisor and plan information.

Additional Info
Student Record Office of Data Management and Analytics Services Student Record Data Restricted
Request Access
07/25/2023
Student Assistant Tuition Remission IDE
viz thumbnail for Student Assistant Tuition Remission IDE
Institutional Data Exporter (IDE)

This workbook exports a file listing student assistant appointments (PA, RA, TA, & LSA) that may qualify the graduate or professional student holding the appointment for tuition remission. Query output is limited to active A & C-basis appointments where the employed student has a minimum total FTE of 33% for all appointments in the term selected. Data reflect the most recent action and action effective date in HRS at the time the query is run.

Additional Info
Employee Record, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Employee Record Data Internal, Student Record Data Restricted
Request Access
08/30/2023
Restricted Student Directory IDE
viz thumbnail for Restricted Student Directory IDE
Institutional Data Exporter (IDE)

This Tableau workbook exports an Excel file containing results of a query of the student directory. It has contact information for students registered in the last two terms, the current term, and up to two future terms. Students with FERPA holds are not omitted from this workbook. The Ferpa Flag field indicates which students have withheld their information from public release.

Additional Info
Student Record Office of the Registrar Student Record Data Restricted
Request Access
10/19/2023
Doctoral Minors and Grad or Prof Certs IDE
viz thumbnail for Doctoral Minors and Grad or Prof Certs IDE
Institutional Data Exporter (IDE)

This Institutional Data Exporter provides four tabs of data output. The first is for doctoral minor enrollments; the second is for graduate and professional certificate enrollments; the third is for doctoral minors awarded; and the fourth is for graduate and professional certificates awarded. Supplemental degree and primary academic program data is also included to provide additional context. Filtering can be done by a list of Campus IDs, Enrollment Terms, Award Completion Terms, Academic Structure, and/or Primary Academic Program Academic Structure.

Additional Info
Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
10/20/2023
Historical Graduate Student Funding IDE
viz thumbnail for Historical Graduate Student Funding IDE
Institutional Data Exporter (IDE)

This workbook exports an Excel file of student assistant appointments held by students enrolled in UW-Madison graduate programs over the past ten academic years. Data are derived from annual October and March payroll snapshots and therefore only represent student assistant appointments active in those months.

Additional Info
Employee Record, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Employee Record Data Internal, Student Record Data Restricted
Request Access
12/13/2023