GRS Community Degrees IDE
Last Updated |
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12/21/2024 |
Description |
This workbook exports a file of individual student record data used in the 'Time-to-Degree Characteristics' tab of the 'GRS Community Annual Reports' visualization. This workbook is intended to provide operational information to departments and programs preparing annual reports for Graduate Research Scholars Communities. It is not intended to provide official counts, trends, or summary information. |
Report URL |
https://tableau.wisconsin.edu/#/views/GRSCommunityDegreeIDE/GRSCommunityDegreeData?:iid=4 |
Data Cookbook URL (requires authorization) |
https://uwmadison.datacookbook.com/institution/reports/47568/versions/74448 |
Data Domain(s) |
Financial Aid, Student Record |
Access Restrictions |
Student Record Data Restricted |
Data Source Information |
InfoAccess |
Data View Information |
Support tables on the Grad School Server (A34PROD) were also used for Grad School Academic Plan Attribute Overrides and calculations for first term in program and AOF Eligibility. |
Update Schedule |
Yearly with annual GRS Community Profiles visualization updates for the previous Academic Year. Usually in September after the date of frozen enrollment. |
Responsible Office |
Graduate School Office of Academic Analysis, Planning, & Assessment |
Definitions
Name | Functional Definition | Data Domains |
---|---|---|
Academic Award Completion Term | The academic term in which an academic award was granted. |
Academic Planning, Student Record |
Academic Award Formal Description | Credential that is awarded upon the completion of an academic plan. |
Academic Planning, Student Record |
Academic Award Plan | Academic plan corresponding to an academic award. | Academic Planning, Student Record |
Academic Award Plan Code | Name of the plan code associated with the award. | Academic Planning, Student Record |
Academic Award Subplan Description | The name of the academic subplan associated with the academic plan associated to the academic award. | Academic Planning, Student Record |
Academic Year (Su,Fa,Sp) | An academic year consists of sequential summer, fall, and spring terms. For example, the 2021-22 academic years includes summer 2021, fall 2021, and spring 2022. |
Academic Planning |
Advanced Opportunity Fellowship (AOF) | Advanced Opportunity Fellowships (AOF) are intended to support the recruitment and retention of highly qualified underrepresented students in UW–Madison graduate programs. Graduate program applicants who are U.S. citizens or permanent residents and who meet at least one of the following basic criteria are flagged in the Graduate Application system as eligible to receive the AOF:
Students who do not meet any of the above criteria may still be nominated for the fellowship by their academic program. Nominations are judged on a case by case basis. |
Financial Aid |
Campus ID | This is simply a unique student identifier (10 digits). It may occasionally change at the student's request. It is not the same as ID in the Student Information System (SIS) or ID in the Human Resources System (HRS). |
Student Record |
Degree Level | The type of award granted to a student who graduates in a given plan code. Valid Values: Bachelor's Specialist |
Academic Planning, University of Wisconsin - Madison |
Department (Academic Structure) | An entity approved by academic governance to serve at least one of three academic purposes: serve as the academic home for a plan, serve as the academic home of a subject, or serve as a faculty tenure home. The status of an academic organization as academic owner is established through faculty/shared governance approval process; each plan and subject has one academic organization designated as an academic owner. Academic organizations are tied to the budgetary UDD (A####). |
Academic Planning, Employee Record |
Graduate Research Scholar (GRS) Group | A code assigned by The Graduate School to plans (type MAJ) under its purview to indicate with which Graduate Research Scholars group the plan is associated. The Graduate Research Scholar (GRS) communities augment the standard curriculum with academic, social and professional development programming. |
Academic Planning |
ID (SIS) | SIS personal identifier. It is also called a "student Empl ID." The ID will never be changed throughout the individual's relationship with the University. This is not the same as Campus ID. This is not the same as HR ID or the ID field from HRS or the Empl ID from HRS. |
Student Record |
International Students | Non-immigrant visitors who come to the United States temporarily to take classes. |
University of Wisconsin - Madison |
Male/Female | A binary "Male" or "Female" gender, based on what the individual has reported to the University. |
University of Wisconsin - Madison |
Non-pooled Tuition | Tuition that directly supports an organizational unit instead of being combined with other revenues for general support of the institution. |
Finance |
Program (Academic Structure) | A group of academic plans that share characteristics within an academic group. Academic program code controls administrative functions such as min credits, max credits, tuition rates, academic standing, grading schemes, full-time/part-time standing, financial aid primacy number. |
Academic Planning, Student Record |
Student Name | Student's preferred name (Last, First, Middle). Prior to the fall of 2014 it shows the primary/legal name. |
Academic Planning, Student Record |
Time in Academic Plan | Elapsed Calendar Time in years from the start date of the first term enrolled in an Academic Plan until the degree completion term conferral date in the same Academic Plan. In the event a student did not complete a degree in the Academic Plan, then the calculation will end at the most recent term that the student was enrolled in that Academic Plan. This is displayed to three decimal places. |
Student Record |
Time in Academic Program | Elapsed Calendar Time in years from the start date of the first term enrolled in an Academic Program for a given career until the degree completion term conferral date in the same Academic Program in the same career. In the event a student did not complete a degree in the Academic Program in the same career, then the calculation will end at the most recent term that the student was enrolled in that Academic Program in the same career. This is displayed to three decimal places. |
Student Record |
Time to Degree | Elapsed Calendar Time to Degree in years from academic career matriculation term start date to degree completion term conferral date. This is displayed to three decimal places. |
Academic Planning, Student Record |
Underrepresented Student of Color | A domestic (non-international) student who identifies, alone or in combination with other racial/ethnic categories, as African American/Black, American Indian/Alaska Native, Hispanic/Latino(a), Native Hawaiian/Pacific Islander, or one or more of the following Asian subcategories (Cambodian, Hmong, Laotian, or Vietnamese). |
Student Record |