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RADAR

Repository for Administrative Data and Reports

Graduate Student Profiles and Directory IDE

Last Updated
07/19/2024
Description

A list of graduate students with optional advisor and plan information.

Report URL
https://tableau.wisconsin.edu/#/views/GraduateStudentProfilesandDirectoryIDE_0/GraduateStudentProfilesandDirectoryIDE
Data Cookbook URL (requires authorization)
https://uwmadison.datacookbook.com/institution/reports/31721/versions/69261
Data Domain(s)
Student Record
Access Restrictions
Student Record Data Restricted
Data Source Information
InfoAccess
Data View Information
STDNT_MULTITERM, STDNT_PROGRAM_MULTITERM, STDNT_PLAN_MULTITERM, STDNT_SUBPLAN_MULTITERM, STDNT_DIRECTORY_MULTITERM, STDNT_ADVISOR_MULTITERM, RETENTION_PLAN_HISTORY
Update Schedule
Data is refreshed weekday mornings.
Responsible Office
Office of Data Management and Analytics Services
Important Notes

Selecting 'No' on 'Include Academic Plan Information?' removes academic plan type, plan description, plan code, subplan code, and subplan description from results. You may still filter on academic plan type, plan description, and subplan description. Selecting 'No' on 'Include Academic Advisor Information?' removes academic advisor name, role, and advising type from results. You may still filter on academic advisor name. The prior two filters exist to minimize row duplication in the final results, if desired. This IDE does not include students with a career type of undergraduate or university special student. Academic Career Matriculation Term is the first term the student was enrolled in that specific career. For instance, if a student is first enrolled in a Graduate career in term 0856 and returns in 1184 in a different graduate program, Academic Career Matriculation Term will return 0856.

Definitions

Name Functional Definition Data Domains
Academic Advisor

A university staff member assigned to students for the purpose of advising them on academic matters, such as the requirements for progression through a degree program.

Academic Planning, Employee Record
Academic Award Plan Code Name of the plan code associated with the award. Academic Planning, Student Record
Academic Award Plan Type Academic plan type corresponding to an academic award. Academic Planning, Student Record
Academic Award Program Academic program associated to the academic award. Academic Planning, Student Record
Academic Award Subplan Code The academic subplan associated with the academic plan associated to the academic award. Academic Planning, Student Record
Academic Career Matriculation Term

The earliest academic term a student enrolled at UW-Madison in a given academic career. For some students with dual careers this field is not populated.

Academic Planning, Student Record
Academic Level

Indicates whether a student is an undergraduate, graduate or professional, or special student. For undergraduates, students are freshman, sophomore, junior, or senior based on accumulated credits, not the duration of time at the University.

University of Wisconsin - Madison
Academic Plan

An area of study--such as a major, minor, or certificate--that is within an academic career.

Academic Planning, Student Record
Academic Subplan

An academic subplan distinguishes a strand of activity within an academic plan or type of major. Can be a named option or honors in a major.

Academic Planning, Student Record
Advisor Role

The role under which the advisor is assigned.

Academic Planning, Employee Record
Campus ID

This is simply a unique student identifier (10 digits). It may occasionally change at the student's request. It is not the same as ID in the Student Information System (SIS) or ID in the Human Resources System (HRS).

Student Record
Cumulative GPA

The grade point average for all courses completed for an A-F grade at UW-Madison within a career; cumulative grade points divided by cumulative credits taken for GPA.

Academic Planning, Student Record
Dissertator Status

Indicates whether the student is eligible for dissertator fee status in the given term.

Academic Planning, Student Record
FERPA Hold

Indicates if a student has exercised the right to restrict the release of their public directory information by placing a FERPA restriction on that data , as permitted under the Family Educational Rights and Privacy Act of 1974 (FERPA).

Student Record
Full-Time/Part-Time Student Status

Full-time/part-time student status is based on credit load and varies by course of study. Undergraduate and special students are full-time if they are enrolled in 12 or more credits; part-time if they are enrolled in fewer than 12 credits. Most master's and research doctorate students are full-time if they are enrolled in 8 or more credits; part-time if they are enrolled in fewer than 8 credits.

University of Wisconsin - Madison
ID (SIS)

SIS personal identifier. It is also called a "student Empl ID." The ID will never be changed throughout the individual's relationship with the University. This is not the same as Campus ID. This is not the same as HR ID or the ID field from HRS or the Empl ID from HRS.

Student Record
Phone Person's phone number. Space
School or College

Those faculty units headed by a dean. The dean is the chief executive officer of the school or college, and is appointed by the chancellor under search and screen procedures as set forth in 6.49. The dean must hold a tenured faculty rank as set forth in Chapter 7 of these rules. Other subunits of the university that include the term "school" in their titles are not considered schools for purposes of this chapter; they may be designated by the chancellor, in consultation with the University Committee, as equivalent to departments for any or all of the purposes described in Chapter 5. A school or college shall be created or discontinued, or the name of an existing school or college changed, by the chancellor after consultation with the University Committee, subject to the approval of the Board of Regents. Creation of a school or college with academic programs at the post-baccalaureate graduate or professional level is also subject to the approval of the legislature. Recommendations concerning these matters shall be reported to the faculties of the schools or colleges directly affected and to the senate for discussion.

Academic Planning, Employee Record, Research Administration, Student Record
Student Email Address (SIS)

The email address identified as ‘preferred’ by the student in the Student Information System.

Student Record
Student Mail Address

An address self-reported by a student with an address type of "Mailing."

Student Record
Student Name

Student's preferred name (Last, First, Middle). Prior to the fall of 2014 it shows the primary/legal name.

Academic Planning, Student Record
Term

A period of instruction: Fall, Spring, or Summer.

University of Wisconsin - Madison
Term Admit Type

Indicates whether a student is a continuing, readmitted, reentry/transfer, new freshman, new transfer, or other new student in that term, except students who start as new freshmen in summer are shown as new freshmen in the following fall too, if enrolled.

University of Wisconsin - Madison
Term Credits Total number of credits a student is enrolled in for the term. Academic Planning, Student Record