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Glossary of Terms In Administrative Dashboards and Reports

Office of Data Management and Analytics Services

School or College

Definition

Those faculty units headed by a dean. The dean is the chief executive officer of the school or college, and is appointed by the chancellor under search and screen procedures as set forth in 6.49. The dean must hold a tenured faculty rank as set forth in Chapter 7 of these rules. Other subunits of the university that include the term "school" in their titles are not considered schools for purposes of this chapter; they may be designated by the chancellor, in consultation with the University Committee, as equivalent to departments for any or all of the purposes described in Chapter 5. A school or college shall be created or discontinued, or the name of an existing school or college changed, by the chancellor after consultation with the University Committee, subject to the approval of the Board of Regents. Creation of a school or college with academic programs at the post-baccalaureate graduate or professional level is also subject to the approval of the legislature. Recommendations concerning these matters shall be reported to the faculties of the schools or colleges directly affected and to the senate for discussion.

Data Cookbook URL (requires authorization)
https://uwmadison.datacookbook.com/institution/terms/162767/versions/241427
Data Domain(s)
Academic Planning, Employee Record, Research Administration, Student Record
Synonyms
School/College

Related Dashboards

Name Type Description Data Domain Responsible Office Access Restrictions Last Updated
Trends in Degrees and Related Data
viz thumbnail for Trends in Degrees and Related Data
Interactive Data Visualization

Degrees, named options, certificates, and doctoral minors awarded by UW-Madison since summer 1999 can be disaggregated by degree level, school/college, department, and major. Degree recipient demographic information is provided, including gender, student of color status, underrepresented student of color status, and international status.

Additional Info
Student Record Academic Planning and Institutional Research Publicly Available 01/18/2023
Department Planning Profiles: Faculty Roster
Interactive Data Visualization

This interactive visualization provides tenured/tenure-track faculty commitment within a department,  and the ability to download a list of their faculty.

Additional Info
Employee Record Academic Planning and Institutional Research UW-Madison Employees (NetID Required) 01/28/2022
UW-Madison Enrollment Report
Interactive Data Visualization

Official student enrollment information as of the census date (end of the 10th day of instruction) by term. Includes breakouts by gender, college and program, admissions type, residency and major, student distributions by age, credits carried, high school percentiles, and student population geographic distributions.

Additional Info
Student Record Office of the Registrar Publicly Available 10/11/2022
Postdocs at UW-Madison
viz thumbnail for Postdocs at UW-Madison
Interactive Data Visualization

This data visualization provides information on the background characteristics of postdocs at UW-Madison, their average time spent in postdoctoral training, and their employment outcomes after leaving their postdoc appointment at UW-Madison. It was developed as part of the Coalition for Next Generation Life Science initiative (CNGLS). UW-Madison is a founding member of the Coalition for Next Generation Life Science, which includes 55 national research universities and schools of medicine. The Coalition seeks to improve transparency related to career prospects and opportunities for life sciences trainees, including both graduate students and postdocs.

Additional Info
Employee Record Graduate School Office of Academic Analysis, Planning, & Assessment Publicly Available 08/31/2022
Student Credit Hours by School, College and Department
viz thumbnail for Student Credit Hours by School, College and Department
Interactive Data Visualization

This is a visualization of student credit hours using the Credits Follow the Instructor (CFI) data system which apportions course credits to the section level and then attributes course section credits to the academic unit funding the instructor. This attribution is often different than the academic unit that coordinates the course subject listing(s). The number of student credits hours, the change from previous like semesters, and the relationship between funding department and subject listing(s) are all provided. Student credit hours for fall and spring semesters between fall 2013 and fall 2022 are included.

Additional Info
Academic Planning, Employee Record Academic Planning and Institutional Research UW-Madison Employees (NetID Required) 11/09/2022
Student Academic Actions IDE
viz thumbnail for Student Academic Actions IDE
Institutional Data Exporter (IDE)

A filterable list of students enrolled within the current term, two future terms, and two past terms, who have had an academic action taken on their student record.

Additional Info
Student Record Office of the Registrar Student Record Data Restricted
Request Access
06/02/2021
Lumen Tools
viz thumbnail for Lumen Tools
Interactive Data Visualization

This workbook provides information about current activity in the Lumen system. Lumen is the gateway for faculty, curricular representatives, and governance bodies to update, track, and approve functions related to courses, curriculum and programs. Details about each visualization are below:

Course Proposals: shows all course proposals currently in progress with filters related to the course owner and where the proposal is in the governance approval process.

Program Proposals: shows all program proposals currently in progress with filters related to the program owner, the type of proposal and where it is in the governance approval and publication process.

Red Box: shows programs that utilize courses that may need resolution in one or more of the following: inactivation/discontinuation of a course; change of subject; change of catalog number; or new/unapproved course. These items, if not resolved, will result in the software using a 'red-box' around the subject and catalog number combination indicating there is an issue with the course as entered.

Lumen/Guide Roles Directory: lists all Lumen/Guide workflow roles and their members filterable by school/college, department and role type. Includes identifiers for who is a chair or dean and which members are no longer employed by the university.

Obsolete Course Proposal Process: shows all courses identified as obsolete per policy in progress for the current academic year and where the proposal is in the governance process. Includes filters for school/college/division, department, subject or crosslist, course title, and waiver status.

Suspended/Discontinued Programs: tracks academic programs (plans and subplans) that are in the process of being discontinued. Intended for the purpose of aiding schools and colleges with the processes necessary to close down a program.

Additional Info
Academic Planning Academic Planning and Institutional Research UW-Madison Employees (NetID Required) 09/12/2022
UW-Madison's Course Catalog
viz thumbnail for UW-Madison's Course Catalog
Interactive Data Visualization

Courses in UW-Madison's Course Catalog have been approved by the University Curriculum Committee and are available for scheduling. Information about these courses include the course subject listings, departments, and school/colleges that offer these courses; course attributes related to general education, breadth, level, and applicability to graduate programs; as well as information about crosslisting and when courses were last taught and their approved learning outcomes.

Additional Info
Academic Planning Academic Planning and Institutional Research Publicly Available 09/07/2022
L&S Undergraduate Degree Clearance Deficiency Report
viz thumbnail for L&S Undergraduate Degree Clearance Deficiency Report
Tabular Report

This report provides Campus IDs, Names, Majors, and Email Addresses of College of Letters and Science Undergraduate students who have applied for graduation in a particular term but who are either not on track to graduate with in-progress work (Pre-Clearance Deficiencies) or were not cleared for graduation during the degree clearance process (Degree Clearance Deficiencies).  It also provides information about unresolved grades of these students.

Additional Info
Student Record AIM, College of Letters and Science Student Record Data Restricted
Request Access
02/01/2021
UW-Madison Enrollment Report - Preliminary
Interactive Data Visualization

Unofficial student enrollment information as of the census date (end of the 10th day of instruction) by term. Includes breakouts by gender, college and program, admissions type, residency and major, student distributions by age, credits carried, high school percentiles, and student population geographic distributions.

Additional Info
Student Record Office of the Registrar Publicly Available 09/22/2022
Program Review Status Tracker
Other

This tracker provides the current review status and next review due date information for the hundreds of academic programs of various types subject to program review. Program review provides a time for program faculty to analyze the quality of their academic programs as a whole, to affirm ways that the program is working well, and to implement improvements. Program reviews must be completed at least once every ten years under UW-Madison faculty policy.

Additional Info
Academic Planning Placeholder UW-Madison Employees (NetID Required) 11/24/2020
Degrees and Majors: Demographics and Trends
viz thumbnail for Degrees and Majors: Demographics and Trends
Interactive Data Visualization

The four pages in this workbook show degrees and awarded majors conferred in the last 5 years. Each tab is broken down by either term or academic year and includes both a table and a trend graph. The table includes degree recipient demographic information (Gender and Race/Ethnicity) and award information (School/College, Award Level, Awarded Major, and Award Description). These visualizations only include data about degrees that have been awarded. The data are refreshed nightly.

Additional Info
Student Record Publicly Available 06/22/2022
Imaged Academic Planning Documents
viz thumbnail for Imaged Academic Planning Documents
Interactive Data Visualization

Provides access sorted by school/college, department, plan code, or subject.

Additional Info
Academic Planning UW-Madison Employees (NetID Required) 05/16/2022