Glossary of Terms In Administrative Data and Reports

The set of visualizations provides information about courses transferred to UW-Madison and how those courses were evaluated as part of the course transfer process.

A list of average cumulative GPAs by academic plan.

This workbook exports an Excel file containing results of a query of course enrollments by student academic level, based on user-defined filters.

This IDE provides a list of courses with the number of students by major. Results can be filtered by term, subject, school/college of course, school/college of student, academic plan, and session code.

This workbook exports an Excel file containing results of a query of course enrollments, based on user-defined filters.

A listing of course enrollments, aggregated by academic plan information.

This workbook exports an Excel file containing results of a query of instructors who taught courses based on instructor ID, term, course ID, and other user-defined filters.

A list of international students with pertinent visa information.

This IDE provides a count of courses taken by subject, academic plan type, and academic plan, based on user-defined filters. The results also contain campus IDs of students in each subject and plan.

This IDE provides a list of courses taken by one or more selected students, which can be filtered by dimensions such as School/College of Course or Course Level.

A list of students' cumulative GPAs based on academic plan or student group information.

Generates a list of students in student groups.

A list of students detailing study abroad information for both current and historical terms.

Visualizes year-over-year data based on academic level, school/college, and credits for Summer Terms.

A ranked list of students, based on their cumulative GPA. The user may define a number of filters to reduce the ranked population to one of interest.

A list of courses for students enrolled in an honors plan or subplan.

A list of historical counts of students in academic plans, pivoted by primary school/college of the student. Each row contains a total count of students across schools/colleges.

A list of all enrolled students with academic program, plan, and subplan information.

A summary of aggregate course demographic information.

A summary of course enrollments based on a maximum threshold and range of course catalog numbers.

A list of courses with scheduling information, such as room assignment, meeting pattern, enrollment capacity, and wait list capacity.

A list of user-defined academic plans, pivoted by primary school/college of the student. Each row has a grand total including all school/colleges.

This workbook provides information about current activity in the Lumen system. Lumen is the gateway for faculty, curricular representatives, and governance bodies to update, track, and approve functions related to courses, curriculum and programs. Details about each visualization are below:

Course Proposals: shows all course proposals currently in progress with filters related to the course owner and where the proposal is in the governance approval process.

Program Proposals: shows all program proposals currently in progress with filters related to the program owner, the type of proposal and where it is in the governance approval and publication process.

Red Box: shows programs that utilize courses that may need resolution in one or more of the following: inactivation/discontinuation of a course; change of subject; change of catalog number; or new/unapproved course. These items, if not resolved, will result in the software using a 'red-box' around the subject and catalog number combination indicating there is an issue with the course as entered.

Lumen/Guide Roles Directory: lists all Lumen/Guide workflow roles and their members filterable by school/college, department and role type. Includes identifiers for who is a chair or dean and which members are no longer employed by the university.

Obsolete Course Proposal Process: shows all courses identified as obsolete per policy in progress for the current academic year and where the proposal is in the governance process. Includes filters for school/college/division, department, subject or crosslist, course title, and waiver status.

Suspended/Discontinued Programs: tracks academic programs (plans and subplans) that are in the process of being discontinued. Intended for the purpose of aiding schools and colleges with the processes necessary to close down a program.

A list of courses and grades for students based on user-defined criteria.

A term-based count of all student enrollments, given a user-specified course.

A list of course sections with associated information, filterable by subject and component type.

A selected student's course schedule in a selected term. A list of the course rosters for all of the courses associated with the selected student is exported. 

This Tableau workbook provides snapshot data on undergraduates enrolled in the current and prior two terms. Data can be viewed at the section, course, and subject level. All enrollment figures are combined course enrollment.

This Tableau workbook exports an Excel file listing currently active UW-Madison funding appointments held by graduate and professional students.

This Tableau workbook exports an Excel file listing currently active UW-Madison student assistantship appointments, as well information on each student's eligibility for their appointment(s) based on enrollment information from the current academic term.

This Institutional Data Exporter (IDE) exports publicly accessible student directory information to Excel for operational use. Campus IDs can be input to get a contact list for a specific group of students.

A list of graduate students with optional advisor and plan information.

This workbook exports a file listing student assistant appointments (PA, RA, TA, & LSA) that may qualify the graduate or professional student holding the appointment for tuition remission. Query output is limited to active A & C-basis appointments where the employed student has a minimum total FTE of 33% for all appointments in the term selected. Data reflect the most recent action and action effective date in HRS at the time the query is run.

This workbook exports a file of individual student record data used in the 'Completion' section of the 'Graduate School Explorer' visualization. It provides information on graduate admissions by providing relevant columns related to current and formerly enrolled student's time to degree, completion status, and supplemental program information.

This data visualization reports summary information on UW-Madison graduate program admissions and enrollment for the past five academic years. It includes data on admissions selectivity and yield rates, the demographics of applicants and enrolled students, as well as the home state or country of enrolled students. The visualization provides the same information as the Graduate School Admissions & Enrollment Data Visualization, but using a Universal Program filter, so that custom links can be created that are Plan/Named Option specific.

This workbook exports a file of individual student record data used in the 'Admissions' section of the 'Graduate School Explorer' visualization. It provides information on graduate admissions by providing relevant columns related to an applicant, the applicant's program, and the applicant's admission status.

This workbook presents select graduate program statistics to support annual Graduate Research Scholar Community reports. More information on the GRS Fellowships and Communities can be found at https://kb.wisc.edu/grad/33338.

Separate dashboards in the workbook display aggregate data on the demographic characteristics of applicants and enrolled students, as well as providing data related to funding, time-to-degree, and completion rates.

Filter controls apply to each dashboard individually and should be reapplied when changing dashboards. Each dashboard allows for comparison between the program and the larger GRS community to provide additional context to the reported numbers.

This workbook exports an Excel file containing results of a query of the STDNT_SERVICE_INDICATORS InfoAccess data view based on user-defined filters.

A collection of visualizations around course enrollments. Included are course enrollments, course enrollments by plan, course enrollments by catalog number, summer term course enrollments, and low course enrollments. Each visualization has filters which may be utilized.

This workbook allows users to view and search for currently active majors, options, degrees and certificates.

Student enrollments in majors, named options, certificates, and doctoral minors awarded by UW-Madison can be disaggregated by degree level, school/college, department, and major for all terms since summer 2000 in which data is available. Student demographic information is provided, including gender, full-time/part-time status, residency status, federal racial/ethnic category, international status, and term admit type.

This data visualization reports summary information on UW-Madison graduate program admissions and enrollment for the past five academic years. It includes data on admissions selectivity and yield rates, the demographics of applicants and enrolled students, as well as the home state or country of enrolled students. 

This data visualization provides information about the financial support of graduate students at UW-Madison, including the percentage of fully funded students, their funding appointment types, and average monthly stipend levels. 

This IDE provides a list of advisors and their assigned advisees based on user-set filters. Accessible data span the current term, the previous two terms, and one future term for students who were active/enrolled in the term(s) selected.

This workbook exports an Excel file containing the results of a query of the Advisor Notes System (ANS). Users can set filters/limits to obtain the meta-data around documented contacts entered into the ANS for a desired population of students or for an individual student based on the filters selected.

This workbook presents data on the national postsecondary institutions competing with UW-Madison graduate programs for new student admissions. Dashboards display the institutional enrollments of new graduate admits over the past seven years, as well as the reasons reported by admits for not accepting UW-Madison graduate program offers of admission.

This workbook exports a file of individual student record data used in the 'Completion Rates Characteristics' tab of the 'GRS Community Annual Reports' visualization. This workbook is intended to provide operational information to departments and programs preparing annual reports for Graduate Research Scholars Communities. It is not intended to provide official counts, trends, or summary information.

This workbook exports a file of individual student record data used in the 'Characteristics of Enrolled Students' tab of the 'GRS Community Annual Reports' visualization. This workbook is intended to provide operational information to departments and programs preparing annual reports for Graduate Research Scholars Communities. It is not intended to provide official counts, trends, or summary information.

This workbook exports a file of individual student record data used in the 'Characteristics by Funding Level' tabs of the 'GRS Community Annual Reports' visualization. This workbook is intended to provide operational information to departments and programs preparing annual reports for Graduate Research Scholars Communities. It is not intended to provide official counts, trends, or summary information.

Separate dashboards in the workbook display aggregate data on the demographic and gender characteristics of enrolled students, program completion rates, as well as student satisfaction with both their graduate program and the broader campus diversity climate. Each dashboard allows data comparisons between the program and the larger disciplinary division to provide additional context to the reported numbers.

This workbook exports a file of individual student record data used in the 'GSSC Application Data' visualization. This workbook is intended to provide operational information to departments and programs preparing applications to the GSSC program. It is not intended to provide official counts, trends, or summary information.

Unofficial student enrollment information as of the census date (end of the 10th day of instruction) by term. Includes breakouts by gender, college and program, admissions type, residency and major, student distributions by age, credits carried, high school percentiles, and student population geographic distributions.

Official student enrollment information as of the census date (end of the 10th day of instruction) by term. Includes breakouts by legal sex, college and program, admissions type, residency and major, student distributions by age, credits carried, high school percentiles, and student population geographic distributions.

A list of student course enrollments, partitioned by user-selected terms.

This workbook exports a file of individual student record data used in the 'Characteristics of Applicants' tab of the 'GRS Community Annual Reports' visualization. This workbook is intended to provide operational information to departments and programs preparing annual reports for Graduate Research Scholars Communities. It is not intended to provide official counts, trends, or summary information.

This workbook exports an Excel file containing two tabs of results. The first is a query of students enrolled in Graduate School research doctoral programs (PhD & DMA) and the second is a query of students that have completed at least one graduate program milestone. Optional filters provide the opportunity to specify specific milestones, plans, and advisors.

This data visualization provides information about the financial support of graduate students at UW-Madison, including the percentage of fully funded students, their funding appointment types, and average monthly stipend levels. The data visualization utilizes a Universal Program filter.

This data visualization provides information on the early, mid, and late career outcomes of UW-Madison doctoral program alumni using a Universal Program filter. Reported data include employment status, job sector and location, and jobs in academia.

This Institutional Data Exporter provides four tabs of data output. The first is for doctoral minor enrollments; the second is for graduate and professional certificate enrollments; the third is for doctoral minors awarded; and the fourth is for graduate and professional certificates awarded. Supplemental degree and primary academic program data is also included to provide additional context. Filtering can be done by a list of Campus IDs, Enrollment Terms, Award Completion Terms, Academic Structure, and/or Primary Academic Program Academic Structure.

This data visualization reports summary information on UW-Madison graduate program degree and completion metrics, as well as peer comparison data from AAU peers for the same metrics. Metrics include Time-to-Degree, Completion rate, and Retention rate.

This data visualization reports summary information on UW-Madison graduate program degrees, time-to-degree, completion rate, retention rate, and completion over time for the past four three year cohorts of Master's and Doctoral students. It includes breakdown by sex, citizenship status, and minority status, as well as filtering by degree level, division, school/college, plan, named option, and academic year/cohort. The data visualization utilizes a Universal Program filter.

This data visualization reports summary information on UW-Madison graduate program degrees, time-to-degree, completion rate, retention rate, and completion over time for the past four three year cohorts of Master's and Doctoral students. It includes breakdown by sex, citizenship status, and minority status, as well as filtering by degree level, division, school/college, plan, named option, and academic year/cohort. 

All currently active courses in the course catalog with select data elements such as the course learning outcomes, grad attribute, gen ed attributes and when the course was last taught for the purpose of providing data for the CLO Expedited Project.

This report provides Campus IDs, Names, Majors, and Email Addresses of College of Letters and Science Undergraduate students who have applied for graduation in a particular term but who are either not on track to graduate with in-progress work (Pre-Clearance Deficiencies) or were not cleared for graduation during the degree clearance process (Degree Clearance Deficiencies).  It also provides information about unresolved grades of these students.

This workbook includes two tables showing the completion status of curricular requirements at different levels. The third tab is an exporter that includes additional data.

A filterable list of students enrolled within the current term, two future terms, and two past terms, who have had an academic action taken on their student record.

This data visualization reports student metrics over the past ten years for degree programs in the graduate career. It provides information on student admissions, enrollment, funding, degrees, program completion, and career outcomes.

A list of students with demographic information filtered by the user.

A summary of aggregate historical course demographic information.

A list of students with demographic information filtered by the user.