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RADAR

Repository for Administrative Data and Reports

Historical Graduate Completion IDE

Last Updated
04/18/2024
Description

This workbook exports a file of individual student record data used in the 'Completion' section of the 'Graduate School Explorer' visualization. It provides information on graduate admissions by providing relevant columns related to current and formerly enrolled student's time to degree, completion status, and supplemental program information.

Report URL
https://tableau.wisconsin.edu/#/views/HistoricalGraduateCompletionIDE/HistoricalGraduateCompletion
Data Cookbook URL (requires authorization)
https://uwmadison.datacookbook.com/institution/reports/49113/versions/69159
Data Domain(s)
Student Record
Access Restrictions
Student Record Data Restricted
Data Source Information
InfoAccess, Other
Data View Information
ACADEMIC_PLAN/SUBPLAN; RETENTION_AWARDS_MAIN/PLAN/SUBPLAN; RETENTION_STUDENT; RETENTION_PLAN_HISTORY; RETENTION_SEMESTER_HISTORY; STDNT_ETHNIC_REPORTING; STDNT_TERM_CODES;
Update Schedule
Data are updated nightly. Reported terms are updated at the start of each term.
Responsible Office
Graduate School Office of Academic Analysis, Planning, & Assessment
Important Notes

General

Information is limited to degree programs (academic plan majors) within the Graduate Career. More information on Graduate School degree programs can be found at https://grad.wisc.edu/academic-programs/.

Displayed counts are distinct headcounts within specified filter conditions with the exception of degrees which are distinct counts of degrees.


Domestic students who are of Hispanic/Latino(a) ethnicity and/or who report more than one race are included in each applicable category in the race/ethnicity filter. For example, if a student is of Hispanic ethnicity and also identifies as 'African American/Black', the dashboard will report the student whether the race/ethnicity filter is set to 'Hispanic/Latino(a)', 'African American/Black', or if both categories are selected. 

More information on Advanced Opportunity Fellowships and the Graduate Research Scholar program can be found at https://kb.wisc.edu/grad/33338.

More information on pooled and non-pooled tuition programs can be found at https://kb.wisc.edu/grad/86672

Enrollment data are as of the end of the term, and may therefore differ from other official publications using tenth day frozen enrollment records.

Time to degree is calculated as elapsed years from academic program entry date to degree conferral date. Doctoral time to degree therefore includes time spent in a master’s plan prior to the doctoral plan if the master’s plan was in the same academic program.

Degree completion rates are measured at the end of spring, 2022, and can be calculated for plan entrance cohorts between academic year 2003-2004 and academic year 2020-2021 based on the specified cohorts in the Plan Entrance Year filter.

Degree completion rates are only calculated and displayed for the academic plan. This means that when the Named Option filter is applied, the displayed completion rates will continue to reflect completion of the parent academic plan for students enrolled in the specified named option(s).  In cases where students change or drop a named option over the course of their graduate program but still complete the parent academic plan, the displayed rates will be higher than if they were calculated specifically at the named option level.

Definitions

Name Functional Definition Data Domains
Academic Award Completion Term

The academic term in which an academic award was granted.

Academic Planning, Student Record
Academic Award Formal Description

Credential that is awarded upon the completion of an academic plan.

Academic Planning, Student Record
Academic Award Level Academic degree level corresponding to an academic award, i.e. bachelor's, master's, professional, doctoral, and other. Academic Planning, Student Record
Academic Award Plan Academic plan corresponding to an academic award. Academic Planning, Student Record
Academic Award Plan Type Academic plan type corresponding to an academic award. Academic Planning, Student Record
Academic Award Program Academic program associated to the academic award. Academic Planning, Student Record
Academic Award Subplan Code The academic subplan associated with the academic plan associated to the academic award. Academic Planning, Student Record
Academic Award Subplan Description The name of the academic subplan associated with the academic plan associated to the academic award. Academic Planning, Student Record
Academic Plan

An area of study--such as a major, minor, or certificate--that is within an academic career.

Academic Planning, Student Record
Academic Year (Su,Fa,Sp)

An academic year consists of sequential summer, fall, and spring terms. For example, the 2021-22 academic years includes summer 2021, fall 2021, and spring 2022.

Academic Planning
Advanced Opportunity Fellowship (AOF)

Advanced Opportunity Fellowships (AOF) are intended to support the recruitment and retention of highly qualified underrepresented students in UW–Madison graduate programs. Graduate program applicants who are U.S. citizens or permanent residents and who meet at least one of the following basic criteria are flagged in the Graduate Application system as eligible to receive the AOF:

  1. McNair students: students who participated in a Ronald E. McNair Post-Baccalaureate Achievement Program; OR
  2. Students from the following racial/ethnic groups: a) African American or Black; b) American Indian or Alaskan Native; c) Hispanic/Latino; d) Cambodian, Vietnamese, Laotian, or Hmong; e) Native Hawaiian or Other Pacific Islander; OR
  3. Economically disadvantaged students: a) first-generation college students who participated in one of the following TRIO programs: Upward Bound, Talent Search, Educational Opportunities Centers, or Student Support Services; b) first-generation college students who graduated from the PEOPLE Program; or c) UW–Madison bachelor's degree recipients who were in the FASTrack or BANNER programs.

Students who do not meet any of the above criteria may still be nominated for the fellowship by their academic program. Nominations are judged on a case by case basis.

Financial Aid
Campus ID

This is simply a unique student identifier (10 digits). It may occasionally change at the student's request. It is not the same as ID in the Student Information System (SIS) or ID in the Human Resources System (HRS).

Student Record
Career (Academic Structure)

A broad grouping of students related to their degree objectives and admitting office. Used for tuition charges, awarding financial aid, grading scales and other operational functions.

Academic Planning, Student Record
Cohort

A specific group of students established for tracking purposes based on an event shared by the group of students. Examples include entrance cohorts and graduation cohorts.

Student Record
Completion Status

Point-in-time designation based upon a student's degree completion status. Examples include but are not limited to 'Completed Degree', 'Left with Other Degree from Program', 'Not Enrolled in Program, No Degree', 'Still Enrolled', etc.

Student Record
Degree Level

The type of award granted to a student who graduates in a given plan code.

Valid Values:

Bachelor's
Master's

Specialist
Research Doctorate
Clinical Doctorate

Academic Planning, University of Wisconsin - Madison
Disciplinary Division

The four divisions established on the basis of related subjects of teaching and research and are independent of colleges, schools, and departments, and include: Biological Sciences, Arts and Humanities, Physical Sciences, and Social Sciences.

Academic Planning, Employee Record
ID (SIS)

SIS personal identifier. It is also called a "student Empl ID." The ID will never be changed throughout the individual's relationship with the University. This is not the same as Campus ID. This is not the same as HR ID or the ID field from HRS or the Empl ID from HRS.

Student Record
International Students

Non-immigrant visitors who come to the United States temporarily to take classes.

University of Wisconsin - Madison
Male/Female

A binary "Male" or "Female" gender, based on what the individual has reported to the University.

Core Person, University of Wisconsin - Madison
Named Option

A named option is a formally documented sub-major within an academic major program.

Academic Planning, Student Record
Non-pooled Tuition

Tuition that directly supports an organizational unit instead of being combined with other revenues for general support of the institution.

Finance
Plan Code (Academic)

A code representing an approved academic offering such as a major, minor, or certificate within an academic career and program.

Academic Planning, Student Record
Program (Academic Structure)

A group of academic plans that share characteristics within an academic group. Academic program code controls administrative functions such as min credits, max credits, tuition rates, academic standing, grading schemes, full-time/part-time standing, financial aid primacy number.

Academic Planning, Student Record
Race/Ethnicity (Federal)

The methodology specified by the federal government for classifying individuals' self-reported race/ethnicity into a single race/ethnicity category. An individual who self-reports as Hispanic ethnicity is classified as Hispanic even if other racial identities are provided. Individuals who do not self-report as Hispanic are classified in their single race category if only one race was provided, or in a "2 or more races" category if more than one race is provided. Student race/ethnicity only applies to domestic (non-international) students.

Employee Record, Student Record
School/College of Academic Plan

Indicates the school/college that has ownership of the academic plan.

Academic Planning, Student Record
Student

Any person who is registered for study at UW-Madison for a specified academic period.

Student Record
Student Name

Student's preferred name (Last, First, Middle). Prior to the fall of 2014 it shows the primary/legal name.

Academic Planning, Student Record
Subplan Code (Academic Structure)

A code representing an approved curricular path option within an academic plan.

Academic Planning, Student Record
Term

A period of instruction: Fall, Spring, or Summer.

University of Wisconsin - Madison
Time in Academic Plan

Elapsed Calendar Time in years from the start date of the first term enrolled in an Academic Plan until the degree completion term conferral date in the same Academic Plan. In the event a student did not complete a degree in the Academic Plan, then the calculation will end at the most recent term that the student was enrolled in that Academic Plan. This is displayed to three decimal places.

Student Record
Time in Academic Program

Elapsed Calendar Time in years from the start date of the first term enrolled in an Academic Program for a given career until the degree completion term conferral date in the same Academic Program in the same career. In the event a student did not complete a degree in the Academic Program in the same career, then the calculation will end at the most recent term that the student was enrolled in that Academic Program in the same career. This is displayed to three decimal places.

Student Record
Time in Academic Subplan

Elapsed Calendar Time in years from the start date of the first term enrolled in an Academic Subplan until the degree completion term conferral date in the same Academic Subplan. In the event a student did not complete a degree in the Academic Subplan, then the calculation will end at the most recent term that the student was enrolled in that Academic Subplan. This is displayed to three decimal places.

Student Record
Time to Degree

Elapsed Calendar Time to Degree in years from academic career matriculation term start date to degree completion term conferral date. This is displayed to three decimal places.

Academic Planning, Student Record
Underrepresented Student of Color

A domestic (non-international) student who identifies, alone or in combination with other racial/ethnic categories, as African American/Black, American Indian/Alaska Native, Hispanic/Latino(a), Native Hawaiian/Pacific Islander, or one or more of the following Asian subcategories (Cambodian, Hmong, Laotian, or Vietnamese).

Student Record