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Glossary of Terms In Administrative Data and Reports

Data, Academic Planning & Institutional Research

Race/Ethnicity (Federal)

Definition

The methodology specified by the federal government for classifying individuals' self-reported race/ethnicity into a single race/ethnicity category. An individual who self-reports as Hispanic ethnicity is classified as Hispanic even if other racial identities are provided. Individuals who do not self-report as Hispanic are classified in their single race category if only one race was provided, or in a "2 or more races" category if more than one race is provided. Student race/ethnicity only applies to domestic (non-international) students.

Data Cookbook URL (requires authorization)
https://uwmadison.datacookbook.com/institution/terms/173669/versions/241425
Data Domain(s)
Employee Record, Student Record

Related Dashboards

Name Type Description Data Domain Responsible Office Access Restrictions Last Updated
Historical Course Demographics IDE
viz thumbnail for Historical Course Demographics IDE
Institutional Data Exporter (IDE)

A summary of aggregate historical course demographic information.

Additional Info
Academic Planning, Student Record Office of the Registrar Student Record Data Restricted
Request Access
08/19/2021
Course Demographics IDE
viz thumbnail for Course Demographics IDE
Institutional Data Exporter (IDE)

A summary of aggregate course demographic information.

Additional Info
Academic Planning, Student Record Office of the Registrar Student Record Data Restricted
Request Access
08/19/2021
Student Campus Climate Survey Results (2021)
viz thumbnail for Student Campus Climate Survey Results (2021)
Interactive Data Visualization

Results from the student campus climate survey are disaggregated by the student's school/college, the department home of their major(s), and by several demographic characteristics.

Additional Info
Other, Student Record Academic Planning and Institutional Research Specific / Limited Audience
Request Access
02/24/2023
GRS Community Profiles
viz thumbnail for GRS Community Profiles
Interactive Data Visualization

This workbook presents select graduate program statistics to support annual Graduate Research Scholar Community reports. More information on the GRS Fellowships and Communities can be found at https://kb.wisc.edu/grad/33338.

Separate dashboards in the workbook display aggregate data on the demographic characteristics of applicants and enrolled students, as well as providing data related to funding, time-to-degree, and completion rates.

Filter controls apply to each dashboard individually and should be reapplied when changing dashboards. Each dashboard allows for comparison between the program and the larger GRS community to provide additional context to the reported numbers.

Additional Info
Admissions, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
08/25/2023
GRS Community Enrollment IDE
viz thumbnail for GRS Community Enrollment IDE
Institutional Data Exporter (IDE)

This workbook exports a file of individual student record data used in the 'Characteristics of Enrolled Students' tab of the 'GRS Community Annual Reports' visualization. This workbook is intended to provide operational information to departments and programs preparing annual reports for Graduate Research Scholars Communities. It is not intended to provide official counts, trends, or summary information.

Additional Info
Financial Aid, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
08/25/2023
Historical Graduate Completion IDE
viz thumbnail for Historical Graduate Completion IDE
Institutional Data Exporter (IDE)

This workbook exports a file of individual student record data used in the 'Completion' section of the 'Graduate School Explorer' visualization. It provides information on graduate admissions by providing relevant columns related to current and formerly enrolled student's time to degree, completion status, and supplemental program information.

Additional Info
Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
07/18/2023
Historical Graduate Admissions IDE
viz thumbnail for Historical Graduate Admissions IDE
Institutional Data Exporter (IDE)

This workbook exports a file of individual student record data used in the 'Admissions' section of the 'Graduate School Explorer' visualization. It provides information on graduate admissions by providing relevant columns related to an applicant, the applicant's program, and the applicant's admission status.

Additional Info
Admissions, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
07/18/2023
Student Demographics IDE
viz thumbnail for Student Demographics IDE
Institutional Data Exporter (IDE)

A list of students with demographic information filtered by the user.

Additional Info
Student Record Office of the Registrar Student Record Data Restricted
Request Access
04/13/2023
Historical Student Demographics IDE
viz thumbnail for Historical Student Demographics IDE
Institutional Data Exporter (IDE)

A list of students with demographic information filtered by the user.

Additional Info
Student Record Office of the Registrar Student Record Data Restricted
Request Access
04/13/2023
Course Undergraduate Enrollment Snapshot
viz thumbnail for Course Undergraduate Enrollment Snapshot
Interactive Data Visualization

This Tableau workbook provides snapshot data on undergraduates enrolled in the current and prior two terms. Data can be viewed at the section, course, and subject level. All enrollment figures are combined course enrollment.

Additional Info
Student Record Office of the Registrar UW-Madison Employees (NetID Required) 04/13/2023
Graduate Program Profiles - Graduate Student Funding
Interactive Data Visualization

This data visualization provides information about the financial support of graduate students at UW-Madison, including the percentage of fully funded students, their funding appointment types, and average monthly stipend levels. The data visualization utilizes a Universal Program filter.

Additional Info
Financial Aid, Student Record Office of Academic Analysis, Planning and Assessment - Graduate School Publicly Available 06/19/2023
Graduate Program Profiles - Doctoral Career Outcomes
Interactive Data Visualization

This data visualization provides information on the early, mid, and late career outcomes of UW-Madison doctoral program alumni using a Universal Program filter. Reported data include employment status, job sector and location, and jobs in academia.

Additional Info
Other Office of Academic Analysis, Planning and Assessment - Graduate School Publicly Available 06/19/2023
Graduate Program Profiles - Completion & Degrees
Interactive Data Visualization

This data visualization reports summary information on UW-Madison graduate program degrees, time-to-degree, completion rate, retention rate, and completion over time for the past four three year cohorts of Master's and Doctoral students. It includes breakdown by gender, citizenship status, and minority status, as well as filtering by degree level, division, school/college, plan, named option, and academic year/cohort. The data visualization utilizes a Universal Program filter.

Additional Info
Academic Planning, Student Record Office of Academic Analysis, Planning and Assessment - Graduate School Publicly Available 06/19/2023
Graduate Completion & Degrees
Interactive Data Visualization

This data visualization reports summary information on UW-Madison graduate program degrees, time-to-degree, completion rate, retention rate, and completion over time for the past four three year cohorts of Master's and Doctoral students. It includes breakdown by gender, citizenship status, and minority status, as well as filtering by degree level, division, school/college, plan, named option, and academic year/cohort. 

Additional Info
Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Publicly Available 06/19/2023
UW-Madison Enrollment Report
Interactive Data Visualization

Official student enrollment information as of the census date (end of the 10th day of instruction) by term. Includes breakouts by gender, college and program, admissions type, residency and major, student distributions by age, credits carried, high school percentiles, and student population geographic distributions.

Additional Info
Student Record Office of the Registrar Publicly Available 10/16/2023
Degrees and Majors: Demographics and Trends
Interactive Data Visualization

The four pages in this workbook show degrees and awarded majors conferred in the last 5 years. Each tab is broken down by either term or academic year and includes both a table and a trend graph. The table includes degree recipient demographic information (Gender and Race/Ethnicity) and award information (School/College, Award Level, Awarded Major, and Award Description). These visualizations only include data about degrees that have been awarded. The data are refreshed nightly.

Additional Info
Student Record Publicly Available 01/23/2024
Employee Demographics
viz thumbnail for Employee Demographics
Interactive Data Visualization

Non-duplicating headcount of UW-Madison employees by department with demographic characteristics.

Additional Info
Employee Record Data, Academic Planning & Institutional Research Employee Record Data Internal
Request Access
02/01/2024
UW-Madison Enrollment Report - Preliminary
Interactive Data Visualization

Unofficial student enrollment information as of the census date (end of the 10th day of instruction) by term. Includes breakouts by gender, college and program, admissions type, residency and major, student distributions by age, credits carried, high school percentiles, and student population geographic distributions.

Additional Info
Student Record Office of the Registrar Publicly Available 02/12/2024
Graduate School Explorer
viz thumbnail for Graduate School Explorer
Interactive Data Visualization

This data visualization reports student metrics over the past ten years for degree programs (academic major plans) in the graduate career. It provides information on student admissions, enrollment, funding, degrees, program completion, and career outcomes.

Additional Info
Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
02/19/2024