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Repository for Administrative Data and Reports

Historical Graduate Admissions IDE

Last Updated

This workbook exports a file of individual student record data used in the 'Admissions' section of the 'Graduate School Explorer' visualization. It provides information on graduate admissions by providing relevant columns related to an applicant, the applicant's program, and the applicant's admission status.

Report URL
Data Cookbook URL (requires authorization)
Data Domain(s)
Admissions, Student Record
Access Restrictions
Student Record Data Restricted
Data Source Information
InfoAccess, Other
Data View Information
Update Schedule
Data are updated nightly. Reported terms are updated at the start of each term.
Responsible Office
Graduate School Office of Academic Analysis, Planning, & Assessment
Important Notes


Information is limited to degree programs (academic plan majors) within the Graduate Career. More information on Graduate School degree programs can be found at

Individual rows show one record for each status of admission (Applicant, Admit, and New Enrollment) for each admit term and academic plan + named option combination. For each unique combination of Empl_ID, Admit Term, Academic Plan, Named Option (if applicable), Admission Status there should be a distinct record.

Domestic students who are of Hispanic/Latino(a) ethnicity and/or who report more than one race are included in each applicable category in the race/ethnicity filter. For example, if a student is of Hispanic ethnicity and also identifies as 'African American/Black', the dashboard will report the student whether the race/ethnicity filter is set to 'Hispanic/Latino(a)', 'African American/Black', or if both categories are selected. 

More information on Advanced Opportunity Fellowships and the Graduate Research Scholar program can be found at

More information on pooled and non-pooled tuition programs can be found at

Graduate School admissions reporting, including the reporting of new enrollments, is limited to new plan applicants (i.e. those who not previously enrolled in the academic program) who applied via the Graduate School application system. Students entering a new major plan via the Graduate School add/change process are not included in admissions reporting. 

Applicants receiving a departmental recommendation for admission (action reason codes G60, G61, G63, G65, G66) are counted as admitted. Applicants may also be counted as admitted if they are approved for admission by the Graduate School Office of Admissions (action reason codes G11, G13, G17, G18).


Name Functional Definition Data Domains
Academic Plan

An area of study--such as a major, minor, or certificate--that is within an academic career.

Academic Planning, Student Record
Academic Year (Su,Fa,Sp)

An academic year consists of sequential summer, fall, and spring terms. For example, the 2021-22 academic years includes summer 2021, fall 2021, and spring 2022.

Academic Planning
Admit (Graduate Career)

Recommendation by an academic department to the Graduate School to admit a graduate applicant. Valid department reason codes in the Graduate School application system are G60 (full admission), G61 (admission on probation), G63 (master's only admission), G65 (admission with deficiencies), and G66 (admission on probation with deficiencies).

Applicants may also be counted as admits if they are approved for admission by the Graduate School Office of Admissions. Valid Graduate School action reason codes are G11 (admit-full standing), G13 (admit-missing final transcript), G17 (admit on probation), and G18 (temporary admit on probation).

Admissions, Student Record
Advanced Opportunity Fellowship (AOF)

Advanced Opportunity Fellowships (AOF) are intended to support the recruitment and retention of highly qualified underrepresented students in UW–Madison graduate programs. Graduate program applicants who are U.S. citizens or permanent residents and who meet at least one of the following basic criteria are flagged in the Graduate Application system as eligible to receive the AOF:

  1. McNair students: students who participated in a Ronald E. McNair Post-Baccalaureate Achievement Program; OR
  2. Students from the following racial/ethnic groups: a) African American or Black; b) American Indian or Alaskan Native; c) Hispanic/Latino; d) Cambodian, Vietnamese, Laotian, or Hmong; e) Native Hawaiian or Other Pacific Islander; OR
  3. Economically disadvantaged students: a) first-generation college students who participated in one of the following TRIO programs: Upward Bound, Talent Search, Educational Opportunities Centers, or Student Support Services; b) first-generation college students who graduated from the PEOPLE Program; or c) UW–Madison bachelor's degree recipients who were in the FASTrack or BANNER programs.

Students who do not meet any of the above criteria may still be nominated for the fellowship by their academic program. Nominations are judged on a case by case basis.

Financial Aid

An individual who has submitted an application to be considered for admission.

Student Record
Applicant Status

Point-in-time designation based upon an applicant's progression through the admissions process. Examples include but are not limited to 'Applied', 'Admitted', 'Matriculated', 'Enrolled', etc.

Admissions, Student Record
Campus ID

This is simply a unique student identifier (10 digits). It may occasionally change at the student's request. It is not the same as ID in the Student Information System (SIS) or ID in the Human Resources System (HRS).

Student Record
Career (Academic Structure)

A broad grouping of students related to their degree objectives and admitting office. Used for tuition charges, awarding financial aid, grading scales and other operational functions.

Academic Planning, Student Record
Degree Level

The type of award granted to a student who graduates in a given plan code.

Valid Values:


Research Doctorate
Clinical Doctorate

Academic Planning, University of Wisconsin - Madison
Disciplinary Division

The four divisions established on the basis of related subjects of teaching and research and are independent of colleges, schools, and departments, and include: Biological Sciences, Arts and Humanities, Physical Sciences, and Social Sciences.

Academic Planning, Employee Record

SIS personal identifier. It is also called a "student Empl ID." The ID will never be changed throughout the individual's relationship with the University. This is not the same as Campus ID. This is not the same as HR ID or the ID field from HRS or the Empl ID from HRS.

Student Record
International Students

Non-immigrant visitors who come to the United States temporarily to take classes.

University of Wisconsin - Madison

A binary "Male" or "Female" gender, based on what the individual has reported to the University.

Core Person, University of Wisconsin - Madison
Named Option

A named option is a formally documented sub-major within an academic major program.

Academic Planning, Student Record
New Plan Enrollment

A student in the first term of an academic plan.  New enrollments may be either new to a career or entering a new academic plan within a career. 

Admissions, Student Record
Non-pooled Tuition

Tuition that directly supports an organizational unit instead of being combined with other revenues for general support of the institution.

Plan Code (Academic)

A code representing an approved academic offering such as a major, minor, or certificate within an academic career and program.

Academic Planning, Student Record
Program (Academic Structure)

A group of academic plans that share characteristics within an academic group. Academic program code controls administrative functions such as min credits, max credits, tuition rates, academic standing, grading schemes, full-time/part-time standing, financial aid primacy number.

Academic Planning, Student Record
Race/Ethnicity (Federal)

The methodology specified by the federal government for classifying individuals' self-reported race/ethnicity into a single race/ethnicity category. An individual who self-reports as Hispanic ethnicity is classified as Hispanic even if other racial identities are provided. Individuals who do not self-report as Hispanic are classified in their single race category if only one race was provided, or in a "2 or more races" category if more than one race is provided. Student race/ethnicity only applies to domestic (non-international) students.

Employee Record, Student Record
School/College of Academic Plan

Indicates the school/college that has ownership of the academic plan.

Academic Planning, Student Record

Any person who is registered for study at UW-Madison for a specified academic period.

Student Record
Student Name

Student's preferred name (Last, First, Middle). Prior to the fall of 2014 it shows the primary/legal name.

Academic Planning, Student Record
Subplan Code (Academic Structure)

A code representing an approved curricular path option within an academic plan.

Academic Planning, Student Record

A period of instruction: Fall, Spring, or Summer.

University of Wisconsin - Madison
Term Admit Type

Indicates whether a student is a continuing, readmitted, reentry/transfer, new freshman, new transfer, or other new student in that term, except students who start as new freshmen in summer are shown as new freshmen in the following fall too, if enrolled.

University of Wisconsin - Madison
Underrepresented Student of Color

A domestic (non-international) student who identifies, alone or in combination with other racial/ethnic categories, as African American/Black, American Indian/Alaska Native, Hispanic/Latino(a), Native Hawaiian/Pacific Islander, or one or more of the following Asian subcategories (Cambodian, Hmong, Laotian, or Vietnamese).

Student Record