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Glossary of Terms In Administrative Data and Reports

Data, Academic Planning & Institutional Research

Plan Code (Academic)

Definition

A code representing an approved academic offering such as a major, minor, or certificate within an academic career and program.

Data Cookbook URL (requires authorization)
https://uwmadison.datacookbook.com/institution/terms/170008/versions/226985
Data Domain(s)
Academic Planning, Student Record

Related Dashboards

Name Type Description Data Domain Responsible Office Access Restrictions Last Updated
Student Academic Plans IDE
viz thumbnail for Student Academic Plans IDE
Institutional Data Exporter (IDE)

A list of all enrolled students with academic program, plan, and subplan information.

Additional Info
Student Record Office of the Registrar Student Record Data Restricted
Request Access
08/19/2021
Lumen Tools
viz thumbnail for Lumen Tools
Interactive Data Visualization

This workbook provides information about current activity in the Lumen system. Lumen is the gateway for faculty, curricular representatives, and governance bodies to update, track, and approve functions related to courses, curriculum and programs. Details about each visualization are below:

Course Proposals: shows all course proposals currently in progress with filters related to the course owner and where the proposal is in the governance approval process.

Program Proposals: shows all program proposals currently in progress with filters related to the program owner, the type of proposal and where it is in the governance approval and publication process.

Red Box: shows programs that utilize courses that may need resolution in one or more of the following: inactivation/discontinuation of a course; change of subject; change of catalog number; or new/unapproved course. These items, if not resolved, will result in the software using a 'red-box' around the subject and catalog number combination indicating there is an issue with the course as entered.

Lumen/Guide Roles Directory: lists all Lumen/Guide workflow roles and their members filterable by school/college, department and role type. Includes identifiers for who is a chair or dean and which members are no longer employed by the university.

Obsolete Course Proposal Process: shows all courses identified as obsolete per policy in progress for the current academic year and where the proposal is in the governance process. Includes filters for school/college/division, department, subject or crosslist, course title, and waiver status.

Suspended/Discontinued Programs: tracks academic programs (plans and subplans) that are in the process of being discontinued. Intended for the purpose of aiding schools and colleges with the processes necessary to close down a program.

Additional Info
Academic Planning Academic Planning and Institutional Research UW-Madison Employees (NetID Required) 09/12/2022
Advisors and Assigned Advisees
viz thumbnail for Advisors and Assigned Advisees
Interactive Data Visualization

Lists UW-Madison advisors designated in SIS and the advisees assigned to them. Graduate and undergraduate advisees can be filtered by Plan, Career, Award Category, Advisee Program and Last Term Enrolled.

Additional Info
Advising, Student Record Office of Data Management and Analytics Services Student Record Data Restricted
Request Access
09/12/2022
Student Course Grades IDE
viz thumbnail for Student Course Grades IDE
Institutional Data Exporter (IDE)

A list of courses and grades for students based on user-defined criteria.

Additional Info
Student Record Office of the Registrar Student Record Data Restricted
Request Access
09/19/2022
L&S Undergraduate Degree Clearance Deficiency Report
viz thumbnail for L&S Undergraduate Degree Clearance Deficiency Report
Tabular Report

This report provides Campus IDs, Names, Majors, and Email Addresses of College of Letters and Science Undergraduate students who have applied for graduation in a particular term but who are either not on track to graduate with in-progress work (Pre-Clearance Deficiencies) or were not cleared for graduation during the degree clearance process (Degree Clearance Deficiencies).  It also provides information about unresolved grades of these students.

Additional Info
Student Record AIM, College of Letters and Science Student Record Data Restricted
Request Access
02/07/2023
Degree Audit: Batch Requirement
viz thumbnail for Degree Audit: Batch Requirement
Interactive Data Visualization

This workbook includes two tables showing the completion status of curricular requirements at different levels for students included in user-submitted batches of degree audits. The third tab is an exporter that includes additional data.

Additional Info
Student Record Office of the Registrar Student Record Data Restricted
Request Access
03/15/2023
GRS Community Admissions IDE
viz thumbnail for GRS Community Admissions IDE
Institutional Data Exporter (IDE)

This workbook exports a file of individual student record data used in the 'Characteristics of Applicants' tab of the 'GRS Community Annual Reports' visualization. This workbook is intended to provide operational information to departments and programs preparing annual reports for Graduate Research Scholars Communities. It is not intended to provide official counts, trends, or summary information.

Additional Info
Admissions, Financial Aid, Student Record Placeholder Student Record Data Restricted
Request Access
08/25/2023
GRS Community Enrollment IDE
viz thumbnail for GRS Community Enrollment IDE
Institutional Data Exporter (IDE)

This workbook exports a file of individual student record data used in the 'Characteristics of Enrolled Students' tab of the 'GRS Community Annual Reports' visualization. This workbook is intended to provide operational information to departments and programs preparing annual reports for Graduate Research Scholars Communities. It is not intended to provide official counts, trends, or summary information.

Additional Info
Financial Aid, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
08/25/2023
GRS Community Completion IDE
viz thumbnail for GRS Community Completion IDE
Institutional Data Exporter (IDE)

This workbook exports a file of individual student record data used in the 'Completion Rates Characteristics' tab of the 'GRS Community Annual Reports' visualization. This workbook is intended to provide operational information to departments and programs preparing annual reports for Graduate Research Scholars Communities. It is not intended to provide official counts, trends, or summary information.

Additional Info
Financial Aid Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
08/25/2023
GRS Community Funding IDE
viz thumbnail for GRS Community Funding IDE
Institutional Data Exporter (IDE)

This workbook exports a file of individual student record data used in the 'Characteristics by Funding Level' tabs of the 'GRS Community Annual Reports' visualization. This workbook is intended to provide operational information to departments and programs preparing annual reports for Graduate Research Scholars Communities. It is not intended to provide official counts, trends, or summary information.

Additional Info
Financial Aid, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
08/25/2023
Historical Graduate Admissions IDE
viz thumbnail for Historical Graduate Admissions IDE
Institutional Data Exporter (IDE)

This workbook exports a file of individual student record data used in the 'Admissions' section of the 'Graduate School Explorer' visualization. It provides information on graduate admissions by providing relevant columns related to an applicant, the applicant's program, and the applicant's admission status.

Additional Info
Admissions, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
07/18/2023
Degree Audit: Requirement Completion
viz thumbnail for Degree Audit: Requirement Completion
Interactive Data Visualization

This workbook includes two tables showing the completion status of curricular requirements at different levels. The third tab is an exporter that includes additional data.

Additional Info
Student Record Office of the Registrar Student Record Data Restricted 04/24/2023
Student Assistant Enrollment Status IDE
viz thumbnail for Student Assistant Enrollment Status IDE
Institutional Data Exporter (IDE)

This Tableau workbook exports an Excel file listing currently active UW-Madison student assistantship appointments, as well information on each student's eligibility for their appointment(s) based on enrollment information from the current academic term.

Additional Info
Employee Record, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Employee Record Data Internal, Student Record Data Restricted
Request Access
04/24/2023
Graduate Program Profiles - Graduate Student Funding
Interactive Data Visualization

This data visualization provides information about the financial support of graduate students at UW-Madison, including the percentage of fully funded students, their funding appointment types, and average monthly stipend levels. The data visualization utilizes a Universal Program filter.

Additional Info
Financial Aid, Student Record Office of Academic Analysis, Planning and Assessment - Graduate School Publicly Available 06/19/2023
Graduate Program Profiles - Doctoral Career Outcomes
Interactive Data Visualization

This data visualization provides information on the early, mid, and late career outcomes of UW-Madison doctoral program alumni using a Universal Program filter. Reported data include employment status, job sector and location, and jobs in academia.

Additional Info
Other Office of Academic Analysis, Planning and Assessment - Graduate School Publicly Available 06/19/2023
UW-Madison Program Array with CIP Codes
Interactive Data Visualization

Includes details of the CIP Code assignment and change process, current CIP Code assignments for UW-Madison degree-majors and certificates, all CIP Codes relevant to public research universities, and eligibility for the federal STEM-OPT program which is based on CIP Code assignments. See the additional information section below for general information about CIP codes, their structure, and their uses.

Additional Info
Academic Planning Academic Planning and Institutional Research Publicly Available 07/18/2023
Majors, Options, Degrees and Certificates
Interactive Data Visualization

This workbook allows users to view and search for currently active majors, options, degrees and certificates.

Additional Info
Student Record Office of the Registrar Publicly Available 08/17/2023
Graduate Program Profiles - Completion & Degrees
Interactive Data Visualization

This data visualization reports summary information on UW-Madison graduate program degrees, time-to-degree, completion rate, retention rate, and completion over time for the past four three year cohorts of Master's and Doctoral students. It includes breakdown by sex, citizenship status, and minority status, as well as filtering by degree level, division, school/college, plan, named option, and academic year/cohort. The data visualization utilizes a Universal Program filter.

Additional Info
Student Record Office of Academic Analysis, Planning and Assessment - Graduate School Publicly Available 04/12/2024
Historical Graduate Completion IDE
viz thumbnail for Historical Graduate Completion IDE
Institutional Data Exporter (IDE)

This workbook exports a file of individual student record data used in the 'Completion' section of the 'Graduate School Explorer' visualization. It provides information on graduate admissions by providing relevant columns related to current and formerly enrolled student's time to degree, completion status, and supplemental program information.

Additional Info
Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Student Record Data Restricted
Request Access
05/16/2024
Undergraduate Major Curricular Exceptions
viz thumbnail for Undergraduate Major Curricular Exceptions
Interactive Data Visualization

This workbook provides data about exceptions to undergraduate major requirements for graduates since Summer 2014. This includes total exception counts for current and past major versions, exceptions/awards with comparisons to Field of Study in School/College averages, counts of exceptions according to major requirement, as well as by courses used in substitution.

Additional Info
Academic Planning, Student Record AIM, College of Letters and Science UW-Madison Employees (NetID Required) 01/25/2024
Historical Graduate Student Funding IDE
viz thumbnail for Historical Graduate Student Funding IDE
Institutional Data Exporter (IDE)

This workbook exports an Excel file of student assistant appointments held by students enrolled in UW-Madison graduate programs over the past ten academic years. Data are derived from annual October and March payroll snapshots and therefore only represent student assistant appointments active in those months.

Additional Info
Employee Record, Student Record Graduate School Office of Academic Analysis, Planning, & Assessment Employee Record Data Internal, Student Record Data Restricted
Request Access
04/22/2024
Course Enrollment Counts
viz thumbnail for Course Enrollment Counts
Interactive Data Visualization

A collection of visualizations around course enrollments. Included are course enrollments, course enrollments by plan, course enrollments by catalog number, summer term course enrollments, and low course enrollments. Each visualization has filters which may be utilized.

Additional Info
Academic Planning, Student Record Office of the Registrar Student Record Data Internal
Request Access
04/29/2024