GRS Community Enrollment IDE

Last Updated
08/12/2022
Description

This workbook exports a file of individual student record data used in the 'Characteristics of Enrolled Students' tab of the 'GRS Community Annual Reports' visualization. This workbook is intended to provide operational information to departments and programs preparing annual reports for Graduate Research Scholars Communities. It is not intended to provide official counts, trends, or summary information.

Report URL
https://tableau.wisconsin.edu/#/views/GRSCommunityEnrollmentIDE/GRSCommunityEnrollmentData?:iid=1
Data Cookbook URL (requires authorization)
https://uwmadison.datacookbook.com/institution/reports/47566/versions/62800
Data Domain(s)
Financial Aid, Student Record
Access Restrictions
Student Record Data Restricted
Data Source Information
InfoAccess
Data View Information
Support tables on the Grad School Server (A34PROD) were also used for Grad School Academic Plan Attribute Overrides and calculations for first term in program and AOF Eligibility.
Update Schedule
Yearly with annual GRS Community Profiles visualization updates for the previous Academic Year. Usually in September after the date of frozen enrollment.
Responsible Office
Graduate School Office of Academic Analysis, Planning, & Assessment

Definitions

Name Functional Definition Data Domains
Academic Plan

An area of study--such as a major, minor, or certificate--that is within an academic career.

Academic Planning, Student Record
Academic Year

An academic year consists of sequential summer, fall, spring terms. For example, the 2011-12 academic years includes summer 2011, fall 2011, and spring 2012.

Academic Planning
Degree Level

The type of award granted to a student who graduates in a given plan code.

Valid Values:

Bachelor's
Master's
Research Doctorate
Clinical Doctorate

Academic Planning, University of Wisconsin - Madison
International Students

Non-immigrant visitors who come to the United States temporarily to take classes.

University of Wisconsin - Madison
Male/Female

A binary "Male" or "Female" gender, based on what the individual has reported to the University.

University of Wisconsin - Madison
Named Option

A named option is a formally documented sub-major within an academic major program.

Academic Planning, Student Record
Program (Academic Structure)

A group of academic plans that share characteristics within an academic group. Academic program code controls administrative functions such as min credits, max credits, tuition rates, academic standing, grading schemes, full-time/part-time standing, financial aid primacy number.

Academic Planning, Student Record
Targeted Minority Students

Domestic (not international) students who have identified a race/ethnicity of Black, Hispanic, American Indian and/or Southeast Asian (of Laotian, Cambodian, Vietnamese, or Hmong heritage).

University of Wisconsin - Madison
Term

A period of instruction: Fall, Spring, or Summer.

University of Wisconsin - Madison
Campus ID

This is simply a unique student identifier (10 digits). It may occasionally change at the student's request. It is not the same as ID in the Student Information System (SIS) or ID in the Human Resources System (HRS).

Student Record
ID (SIS)

SIS personal identifier. It is also called a "student Empl ID." The ID will never be changed throughout the individual's relationship with the University. This is not the same as Campus ID. This is not the same as HR ID or the ID field from HRS or the Empl ID from HRS.

Student Record
Student Name

Student's preferred name (Last, First, Middle). Prior to the fall of 2014 it shows the primary/legal name.

Academic Planning, Student Record
Graduate Research Scholar (GRS) Group

A code assigned by The Graduate School to plans (type MAJ) under its purview to indicate with which Graduate Research Scholars group the plan is associated. The Graduate Research Scholar (GRS) communities augment the standard curriculum with academic, social and professional development programming.

Academic Planning
Non-pooled Tuition

Tuition that directly supports an organizational unit instead of being combined with other revenues for general support of the institution.

Finance
Advanced Opportunity Fellowship (AOF)

Advanced Opportunity Fellowships (AOF) are intended to support the recruitment and retention of highly qualified underrepresented students in UW–Madison graduate programs. Graduate program applicants who are U.S. citizens or permanent residents and who meet at least one of the following basic criteria are flagged in the Graduate Application system as eligible to receive the AOF:

  1. McNair students: students who participated in a Ronald E. McNair Post-Baccalaureate Achievement Program; OR
  2. Students from the following racial/ethnic groups: a) African American or Black; b) American Indian or Alaskan Native; c) Hispanic/Latino; d) Cambodian, Vietnamese, Laotian, or Hmong; e) Native Hawaiian or Other Pacific Islander; OR
  3. Economically disadvantaged students: a) first-generation college students who participated in one of the following TRIO programs: Upward Bound, Talent Search, Educational Opportunities Centers, or Student Support Services; b) first-generation college students who graduated from the PEOPLE Program; or c) UW–Madison bachelor's degree recipients who were in the FASTrack or BANNER programs.

Students who do not meet any of the above criteria may still be nominated for the fellowship by their academic program. Nominations are judged on a case by case basis.

Financial Aid
Plan Code (Academic)

A code representing an approved academic offering such as a major, minor, or certificate within an academic career and program.

Academic Planning, Student Record
Race/Ethnicity (Federal)

The methodology specified by the federal government for classifying individuals' self-reported race/ethnicity into a single race/ethnicity category. An individual who self-reports as Hispanic ethnicity is classified as Hispanic even if other racial identities are provided. Individuals who do not self-report as Hispanic are classified in their single race category if only one race was provided, or in a "2 or more races" category if more than one race is provided. Student race/ethnicity only applies to domestic (non-international) students.

Employee Record, Student Record
Dissertator Status

Indicates whether the student is eligible for dissertator fee status in the given term.

Academic Planning, Student Record
Department (Academic Structure)

An entity approved by academic governance to serve at least one of three academic purposes: serve as the academic home for a plan, serve as the academic home of a subject, or serve as a faculty tenure home. The status of an academic organization as academic owner is established through faculty/shared governance approval process; each plan and subject has one academic organization designated as an academic owner. Academic organizations are tied to the budgetary UDD (A####).

Academic Planning, Employee Record