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Repository for Administrative Data and Reports

Advisor Student Grades IDE

Last Updated

This IDE provides a list of advisees, courses, grades any academic actions for the current and one past term based on user-set filters. Accessible data span the current and previous term for students who were active/enrolled in the defined terms.

Report URL
Data Cookbook URL (requires authorization)
Data Domain(s)
Student Record
Access Restrictions
Specific / Limited Audience
Data Source Information
Data View Information
Update Schedule
Weekdays at 6:00 AM
Responsible Office
Office of the Registrar


Name Functional Definition Data Domains
Academic Advisor

A university staff member assigned to students for the purpose of advising them on academic matters, such as the requirements for progression through a degree program.

Academic Planning, Employee Record
Academic Plan

An area of study--such as a major, minor, or certificate--that is within an academic career.

Academic Planning, Student Record

A student who has an advisor assignment in SIS.

Advisee Name

Assigned student's preferred name (Last, First, Middle). Prior to the fall of 2014 it shows the primary/legal name.

Advisee Plan Code

See definition for Plan Code (Academic)

Advisee Plan Description

See definition for Academic Plan

Advisee Program Code

The code for the student’s academic program on the academic advisor record.

Advisee Program Description

The name of the student’s academic program matching the advisor record.

Campus ID

This is simply a unique student identifier (10 digits). It may occasionally change at the student's request. It is not the same as ID in the Student Information System (SIS) or ID in the Human Resources System (HRS).

Student Record
Catalog Number

A code associated with a course in the course catalog.

University of Wisconsin - Madison
Class Number

A 5-digit number used for student enrollment in a specific course section.

Academic Planning
Component Type

Signifies the type of instruction for a particular course section.

Academic Planning
Course ID

A 6-digit unique ID assigned to a specific course. All course members of a crosslisted course will have the same Course ID.

Academic Planning
Course Title

The official name of the course.

Academic Planning
Cumulative GPA

The grade point average for all courses completed for an A-F grade at UW-Madison within a career; cumulative grade points divided by cumulative credits taken for GPA.

Academic Planning, Student Record
Grade The grade the student received in the course. Academic Planning, Student Record
Section Number

This denotes a specific component of a given course in a given term. For example, a course with five sections - one lecture section, two lab sections, and two discussion sections - will have each section identified by a different section number in a given term.

University of Wisconsin - Madison

A grouping of courses, approved by faculty governance, within related academic areas.

University of Wisconsin - Madison
Term GPA The grade point average for all courses completed for a grade at UW-Madison in the term; term grade points divided by term credits taken for GPA. Academic Planning, Student Record