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Glossary of Terms In Administrative Data and Reports

Data, Academic Planning & Institutional Research

Course ID

Definition

A 6-digit unique ID assigned to a specific course. All course members of a crosslisted course will have the same Course ID.

Data Cookbook URL (requires authorization)
https://uwmadison.datacookbook.com/institution/terms/180678/versions/212378
Data Domain(s)
Academic Planning

Related Dashboards

Name Type Description Responsible Office Data Domain Classification Access Restrictions Last Updated
Curricular Audit Tools
viz thumbnail for Curricular Audit Tools
Interactive Data Visualization

Multiple visualizations are in this workbook. Each provides a unique function related to the schedule of classes and a different way to look at the data.

Additional Info
Office of the Registrar Academic Planning, Student Record Internal UW-Madison Employees (NetID Required) 10/05/2020
Transfer Courses by Evaluation Type
viz thumbnail for Transfer Courses by Evaluation Type
Interactive Data Visualization

The set of visualizations provides information about courses transferred to UW-Madison and how those courses were evaluated as part of the course transfer process.

Additional Info
Office of the Registrar Student Record Internal Student Record Data Internal
Request Access
03/02/2021
Course Enrollments by Student Academic Level IDE
viz thumbnail for Course Enrollments by Student Academic Level IDE
Institutional Data Exporter (IDE)

This workbook exports an Excel file containing results of a query of course enrollments by student academic level, based on user-defined filters.

Additional Info
Office of the Registrar Academic Planning, Student Record Restricted Student Record Data Restricted
Request Access
06/02/2021
Course Enrollments by Student Major IDE
viz thumbnail for Course Enrollments by Student Major IDE
Institutional Data Exporter (IDE)

This IDE provides a list of courses with the number of students by major. Results can be filtered by term, subject, school/college of course, school/college of student, academic plan, and session code.

Additional Info
Office of the Registrar Academic Planning, Student Record Restricted Student Record Data Restricted
Request Access
06/02/2021
Course Enrollments IDE
viz thumbnail for Course Enrollments IDE
Institutional Data Exporter (IDE)

This workbook exports an Excel file containing results of a query of course enrollments, based on user-defined filters.

Additional Info
Office of the Registrar Academic Planning Internal Student Record Data Internal
Request Access
06/02/2021
Instructor Course History IDE
viz thumbnail for Instructor Course History IDE
Institutional Data Exporter (IDE)

This workbook exports an Excel file containing results of a query of instructors who taught courses based on instructor ID, term, course ID, and other user-defined filters.

Additional Info
Office of the Registrar Academic Planning Internal Student Record Data Internal
Request Access
06/02/2021
Number of Courses Taken in Subject by Student and Plan IDE
viz thumbnail for Number of Courses Taken in Subject by Student and Plan IDE
Institutional Data Exporter (IDE)

This IDE provides a count of courses taken by subject, academic plan type, and academic plan, based on user-defined filters. The results also contain campus IDs of students in each subject and plan.

Additional Info
Office of the Registrar Academic Planning, Student Record Restricted Student Record Data Restricted
Request Access
06/02/2021
Student Course History IDE
viz thumbnail for Student Course History IDE
Institutional Data Exporter (IDE)

This IDE provides a list of courses taken by one or more selected students, which can be filtered by dimensions such as School/College of Course or Course Level.

Additional Info
Office of the Registrar Academic Planning, Student Record Restricted Student Record Data Restricted
Request Access
06/02/2021
Course Demographics IDE
viz thumbnail for Course Demographics IDE
Institutional Data Exporter (IDE)

A summary of aggregate course demographic information.

Additional Info
Office of the Registrar Academic Planning, Student Record Restricted Student Record Data Restricted
Request Access
08/19/2021
Course Time and Room Assignments IDE
viz thumbnail for Course Time and Room Assignments IDE
Institutional Data Exporter (IDE)

A list of courses with scheduling information, such as room assignment, meeting pattern, enrollment capacity, and wait list capacity.

Additional Info
Office of the Registrar Academic Planning Internal Student Record Data Internal
Request Access
08/19/2021
Lumen Tools
viz thumbnail for Lumen Tools
Interactive Data Visualization

This workbook provides information about current activity in the Lumen system. Lumen is the gateway for faculty, curricular representatives, and governance bodies to update, track, and approve functions related to courses, curriculum and programs. Details about each visualization are below:

Course Proposals: shows all course proposals currently in progress with filters related to the course owner and where the proposal is in the governance approval process.

Program Proposals: shows all program proposals currently in progress with filters related to the program owner, the type of proposal and where it is in the governance approval and publication process.

Red Box: shows programs that utilize courses that may need resolution in one or more of the following: inactivation/discontinuation of a course; change of subject; change of catalog number; or new/unapproved course. These items, if not resolved, will result in the software using a 'red-box' around the subject and catalog number combination indicating there is an issue with the course as entered.

Lumen/Guide Roles Directory: lists all Lumen/Guide workflow roles and their members filterable by school/college, department and role type. Includes identifiers for who is a chair or dean and which members are no longer employed by the university.

Obsolete Course Proposal Process: shows all courses identified as obsolete per policy in progress for the current academic year and where the proposal is in the governance process. Includes filters for school/college/division, department, subject or crosslist, course title, and waiver status.

Suspended/Discontinued Programs: tracks academic programs (plans and subplans) that are in the process of being discontinued. Intended for the purpose of aiding schools and colleges with the processes necessary to close down a program.

Additional Info
Academic Planning and Institutional Research Academic Planning Internal UW-Madison Employees (NetID Required) 09/12/2022
Communicable Illness Tool IDE
viz thumbnail for Communicable Illness Tool IDE
Institutional Data Exporter (IDE)

A selected student's course schedule in a selected term. A list of the course rosters for all of the courses associated with the selected student is exported. 

Additional Info
Office of the Registrar Student Record Restricted Specific / Limited Audience
Request Access
03/30/2023
Course Enrollment Comparison by Term IDE
viz thumbnail for Course Enrollment Comparison by Term IDE
Institutional Data Exporter (IDE)

A list of student course enrollments, partitioned by user-selected terms.

Additional Info
Office of the Registrar Academic Planning, Student Record Internal Student Record Data Internal
Request Access
10/10/2024
CLO Expedited Project IDE
viz thumbnail for CLO Expedited Project IDE
Institutional Data Exporter (IDE)

All currently active courses in the course catalog with select data elements such as the course learning outcomes, grad attribute, gen ed attributes and when the course was last taught for the purpose of providing data for the CLO Expedited Project.

Additional Info
Data, Academic Planning & Institutional Research Academic Planning Internal UW-Madison Employees (NetID Required) 11/01/2024
UW-Madison's Course Catalog
viz thumbnail for UW-Madison's Course Catalog
Interactive Data Visualization

Courses in UW-Madison's Course Catalog have been approved by the University Curriculum Committee and are available for scheduling. Information about these courses include the course subject listings, departments, and school/colleges that offer these courses; course attributes related to general education, breadth, level, and applicability to graduate programs; as well as information about crosslisting and when courses were last taught and their approved learning outcomes.

Additional Info
Data, Academic Planning & Institutional Research Academic Planning Public Publicly Available 11/01/2024
Advisor Student Grades IDE
viz thumbnail for Advisor Student Grades IDE
Institutional Data Exporter (IDE)

This IDE provides a list of advisees, courses, grades any academic actions for the prior two terms based on user-set filters. Accessible data span the prior two terms for students who were active/enrolled in the defined terms.

Additional Info
Office of the Registrar Advising, Student Record Restricted Specific / Limited Audience
Request Access
11/08/2024
Undergraduate Course D, F, Drop Rates
viz thumbnail for Undergraduate Course D, F, Drop Rates
Interactive Data Visualization

This workbook shows course D/F/drop rates over time and for several demographic categories. It also shows the components of the D/F/drop rate (% of D/F/drops that are Ds, Fs, or drops) and courses where rates of D/F/drops are inequitable by demographic category.

Additional Info
Data, Academic Planning & Institutional Research Academic Planning, Student Record Internal UW-Madison Employees (NetID Required) 11/14/2024
Historical Course Demographics IDE
viz thumbnail for Historical Course Demographics IDE
Institutional Data Exporter (IDE)

A summary of aggregate historical course demographic information.

Additional Info
Office of the Registrar Academic Planning, Student Record Restricted Student Record Data Restricted
Request Access
12/04/2024