Glossary of Terms In Administrative Data and Reports

Multiple visualizations are in this workbook. Each provides a unique function related to the schedule of classes and a different way to look at the data.

The set of visualizations provides information about courses transferred to UW-Madison and how those courses were evaluated as part of the course transfer process.

This IDE provides a list of advisees, courses, grades any academic actions for the current and one past term based on user-set filters. Accessible data span the current and previous term for students who were active/enrolled in the defined terms.

This workbook exports an Excel file containing results of a query of course enrollments by student academic level, based on user-defined filters.

This IDE provides a list of courses with the number of students by major. Results can be filtered by term, subject, school/college of course, school/college of student, academic plan, and session code.

This workbook exports an Excel file containing results of a query of course enrollments, based on user-defined filters.

A listing of course enrollments, aggregated by academic plan information.

This workbook exports an Excel file containing results of a query of instructors who taught courses based on instructor ID, term, course ID, and other user-defined filters.

This IDE provides a count of courses taken by subject, academic plan type, and academic plan, based on user-defined filters. The results also contain campus IDs of students in each subject and plan.

This IDE provides a list of courses taken by one or more selected students, which can be filtered by dimensions such as School/College of Course or Course Level.

A list of courses for students enrolled in an honors plan or subplan.

A summary of aggregate historical course demographic information.

A summary of aggregate course demographic information.

A list of student course enrollments, partitioned by user-selected terms.

A summary of course enrollments based on a maximum threshold and range of course catalog numbers.

A list of courses with scheduling information, such as room assignment, meeting pattern, enrollment capacity, and wait list capacity.

Information about enrollments, average course GPA, and instructors is provided at the course and course section level. Users can decide to view the grade distributions by the number of students or the percentage of students.

Provides access sorted by school/college, department, plan code, or subject.

A filterable list of courses by subject and instructor with grades and grade percentages per course.

This visualization provides information about how and when undergraduates completed their College/University Degree Requirements, including General Education Requirements. It provides data about course counts and Time to Degree for graduates since Summer 2013, according to College/University Requirement and Sub-requirement, as well as data about when in their careers at UW-Madison students completed those courses and Requirements/Sub-requirements.

This workbook provides information about current activity in the Lumen system. Lumen is the gateway for faculty, curricular representatives, and governance bodies to update, track, and approve functions related to courses, curriculum and programs. Details about each visualization are below:

Course Proposals: shows all course proposals currently in progress with filters related to the course owner and where the proposal is in the governance approval process.

Program Proposals: shows all program proposals currently in progress with filters related to the program owner, the type of proposal and where it is in the governance approval and publication process.

Red Box: shows programs that utilize courses that may need resolution in one or more of the following: inactivation/discontinuation of a course; change of subject; change of catalog number; or new/unapproved course. These items, if not resolved, will result in the software using a 'red-box' around the subject and catalog number combination indicating there is an issue with the course as entered.

Lumen/Guide Roles Directory: lists all Lumen/Guide workflow roles and their members filterable by school/college, department and role type. Includes identifiers for who is a chair or dean and which members are no longer employed by the university.

Obsolete Course Proposal Process: shows all courses identified as obsolete per policy in progress for the current academic year and where the proposal is in the governance process. Includes filters for school/college/division, department, subject or crosslist, course title, and waiver status.

Suspended/Discontinued Programs: tracks academic programs (plans and subplans) that are in the process of being discontinued. Intended for the purpose of aiding schools and colleges with the processes necessary to close down a program.

This workbook is intended to be used by school and college staff who administer service-based pricing programs and/or who provide instruction to students enrolled in service-based pricing programs. This workbook can be used to monitor course enrollments to ensure that students are enrolled in courses that are part of the prescribed curriculum or as a justification of requests for financial reimbursement when pre-existing course sharing agreements are not in place and students enroll in courses outside of the prescribed curriculum.

A term-based count of all student enrollments, given a user-specified course.

A list of course sections with associated information, filterable by subject and component type.

A selected student's course schedule in a selected term. A list of the course rosters for all of the courses associated with the selected student is exported. 

This Tableau workbook provides snapshot data on undergraduates enrolled in the current and prior two terms. Data can be viewed at the section, course, and subject level. All enrollment figures are combined course enrollment.

This workbook shows course D/F/drop rates over time and for several demographic categories. It also shows the components of the D/F/drop rate (% of D/F/drops that are Ds, Fs, or drops) and courses where rates of D/F/drops are inequitable by demographic category.

This workbook provides information about academic divisions (schools/colleges), departments, plans, subplans, and curricular subjects as well as a visual overview of UW-Madison's academic structure.

Courses in UW-Madison's Course Catalog have been approved by the University Curriculum Committee and are available for scheduling. Information about these courses include the course subject listings, departments, and school/colleges that offer these courses; course attributes related to general education, breadth, level, and applicability to graduate programs; as well as information about crosslisting and when courses were last taught and their approved learning outcomes.

Information literacy is the set of integrated abilities encompassing the reflective discovery of information, the understanding of how information is produced and valued, and the use of information in creating new knowledge and participating ethically in communities of learning (Association of College & Research Libraries, 2016).

This data visualization comes from a combination of 2 data sources: 1) UW-Madison Libraries instruction session statistics; 2) Student enrollments for corresponding course sections. Library staff record an entry each time they provide information literacy instruction or otherwise visit a course. These sessions are recorded and maintained by the Libraries' Teaching & Learning Programs office.

This visualization provides information about how and when undergraduates completed their Major Requirements. It provides data about course counts and Time to Degree for graduates since Summer 2013, according to Major Requirement and Sub-requirement, as well as data about when in their careers at UW-Madison students completed those courses and Requirements/Sub-requirements.