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Glossary of Terms In Administrative Data and Reports

Data, Academic Planning & Institutional Research

Welcome to UW—Madison's glossary of terms used in administrative data and reports. Here you will find functional definitions of terms, as well as dashboards and reports that use those terms. Click "Related Dashboards and Reports" to see a list and description of dashboards and reports using a term. If you have questions, please contact us.

Results

Name Functional Definition Data Domains Related Dashboards / Reports
25th - 75th Percentile (LAVA) The interquartile range of overall Canvas course performance across all students taking the course, derived using the 25th and 75th percentiles Teaching and Learning
A Grade

A grade of A is considered "excellent" and counts as 4 grade points per credit on a 4.0 grading scale.

Student Record
A-Basis Appointment

An appointment for the fiscal year paid as determined by the calendar month.

Employee Record
AB Grade

A grade of AB is considered "intermediate grade" and counts as 3.5 grade points per credit on a 4.0 grading scale.

Student Record
Academic Advisor

A university staff member assigned to students for the purpose of advising them on academic matters, such as the requirements for progression through a degree program.

Academic Planning, Employee Record
Academic Award Category

Indicates the level and type of award granted to a student who graduates in a given plan code. For example, Bachelor's, Master's, Research Doctorate, Clinical Doctorate, Undergraduate Certificate, Capstone Certificate.

Academic Planning, Student Record
Academic Award Completion Term

The academic term in which an academic award was granted.

Academic Planning, Student Record
Academic Award Formal Description

Credential that is awarded upon the completion of an academic plan.

Academic Planning, Student Record
Academic Award Level Academic degree level corresponding to an academic award, i.e. bachelor's, master's, professional, doctoral, and other. Academic Planning, Student Record
Academic Award Number

A number indicating the particular academic award in sequence of UW-Madison academic awards conferred on the student.

Academic Planning, Student Record
Academic Award Plan Academic plan corresponding to an academic award. Academic Planning, Student Record
Academic Award Plan Code Name of the plan code associated with the award. Academic Planning, Student Record
Academic Award Plan Type Academic plan type corresponding to an academic award. Academic Planning, Student Record
Academic Award Program Academic program associated to the academic award. Academic Planning, Student Record
Academic Award School/College

School or college of the academic award. In general, each academic award is associated with a unique academic plan, and each academic plan is part of a unique academic program, and every academic program is associated with a unique school or college. "MSN"/"UW-Madison" is used when an academic award has no school or college associated with it (such as an individualized major or special graduate committee award) or for an additional major.

Academic Planning, Student Record
Academic Award Subplan The name of the academic subplan associated with the academic plan associated to the academic award. Academic Planning, Student Record
Academic Award Subplan Code The academic subplan associated with the academic plan associated to the academic award. Academic Planning, Student Record
Academic Award Subplan Description The name of the academic subplan associated with the academic plan associated to the academic award. Academic Planning, Student Record
Academic Award Type

Academic award type designates awards as degrees, additional majors, certificates, or teacher certification.

Academic Planning, Student Record
Academic Calendar Year (Fa,Sp,Su)

An academic calendar year consists of a sequential fall, spring, and summer terms.  For example, the 2021-2022 academic calendar year includes fall 2021, spring 2022 and summer 2022.  The academic calendar year is defined by the UW-Madison Faculty's Academic Calendar, governed by FPP (https://secfac.wisc.edu/academic-calendar/).

Note: This term for “academic calendar year” was created for catalog purposes to align with the UW Madison curriculum. As a rule of thumb, institutional reporting follows the student and academic-related processes that mainly operate on a summer/fall/spring cycle (i.e. [[academic year (Su,Fa,Sp)]].

Academic Planning
Academic Career Matriculation Term

The earliest academic term a student enrolled at UW-Madison in a given academic career. For some students with dual careers this field is not populated.

Academic Planning, Student Record
Academic Level

Indicates whether a student is an undergraduate, graduate or professional, or special student. For undergraduates, students are freshman, sophomore, junior, or senior based on accumulated credits, not the duration of time at the University.

University of Wisconsin - Madison
Academic Org Recognition

An indicator of the faculty-approved status of the academic organization. Department recognition has three values to distinguish the authority of different types of academic organizations. D= Department. An academic organization recognized as a department and tenure home, approved as such by UAPC, University Committee, Faculty Senate per FPP Ch 5. In some cases the school/college/division serves as the department (Business, School of Human Ecology, Nelson Institute, Law School, School of Nursing, School of Pharmacy). L = Department-Like Academic Unit with Tenure. An academic organization that has department-like status and serves as a faculty tenure home, sometimes with restrictions. Approved as such by UAPC, University Committee. Exceptions for the purposes of the academic structure are the school/college/division acting as a department: CALS, Engineering, Education, Letters & Science, SMPH, Veterinary Medicine, Division of Continuing Studies. N = An academic organization that that serves as an academic home for an academic program or curricular subject listing but is not approved to serve as a faculty tenure home. Approved as such by the University Academic Planning Council.

Academic Planning
Academic Plan

An area of study--such as a major, minor, or certificate--that is within an academic career.

Academic Planning, Student Record
Academic Plan Department/Academic Unit

Academic Department/Academic Unit having ownership of an academic plan. This is the academic unit that provides advising to students in the academic plan, initiates changes in the requirements of the academic plan, and controls admission to the plan (when admissions are selective).

Academic Planning, Student Record
Academic Plan Group

A code assigned by UW-Madison for a major. The major may be offered across multiple degree levels and/or by multiple school or colleges.

Academic Planning, Student Record
Academic Plan Honors Suffix

Students may be awarded an honor associated to their major.

Academic Planning, Student Record
Academic Staff

"Academic Staff" means professional and administrative personnel, other than faculty and university staff, with duties and types of appointments that are primarily associated with higher education institutions or their administration.

Employee Record
Academic Subplan

An academic subplan distinguishes a strand of activity within an academic plan or type of major. Can be a named option or honors in a major.

Academic Planning, Student Record
Academic Year (Su,Fa,Sp)

An academic year consists of sequential summer, fall, and spring terms. For example, the 2021-22 academic years includes summer 2021, fall 2021, and spring 2022.

Academic Planning
Access Rate

The percentage of high school graduates who are enrolled the following fall as new freshmen.

Admissions
Account Code

A code assigned to classify each transaction on the general ledger (e.g., asset, liability, revenue, expense).

Finance
Accounting Period (Accounting)

Represents a specific time interval (usually a month) for which each transaction is assigned. Possible values are:

  • 1 (Jul)
  • 2 (Aug)
  • 3 (Sep)
  • 4 (Oct)
  • 5 (Nov)
  • 6 (Dec)
  • 7 (Jan)
  • 8 (Feb)
  • 9 (Mar)
  • 10 (Apr)
  • 11 (May)
  • 12 (Jun)
  • 13 (Close)
  • 998 (Year End Adjustments)

Project/grants will typically show Period 13 with Period 1 of the next fiscal year.

Finance
Acres Acreage associated with a facility based on real estate property records. Space
Active (Facility) Designates if a facility is being used by UW-Madison. Space
Active (Floor) Designates if a floor record is in use. Space
Active (Organization) Designates if a organization record is in use. Space
Active (Person) Indicates whether a person record is active. Space
Adjustment (Accounts Receivable)

A correction to errors in amounts invoiced (e.g., incorrect rate charged for a service, incorrect quantity ordered).

Finance
Admission Decision Date

The date the Office of Admissions entered 'admit' admission decision in SIS for undergraduate students.

Admissions
Admission Rate

Percentage of applicants offered admission.

Student Record
Admit (Graduate Career)

Recommendation by an academic department to the Graduate School to admit a graduate applicant. Valid department reason codes in the Graduate School application system are G60 (full admission), G61 (admission on probation), G63 (master's only admission), G65 (admission with deficiencies), and G66 (admission on probation with deficiencies).

Applicants may also be counted as admits if they are approved for admission by the Graduate School Office of Admissions. Valid Graduate School action reason codes are G11 (admit-full standing), G13 (admit-missing final transcript), G17 (admit on probation), and G18 (temporary admit on probation).

Admissions, Student Record
Admitted Applicant

An applicant who is offered admission to the University.

Student Record
Advanced Opportunity Fellowship (AOF)

Advanced Opportunity Fellowships (AOF) are intended to support the recruitment and retention of highly qualified underrepresented students in UW–Madison graduate programs. Graduate program applicants who are U.S. citizens or permanent residents and who meet at least one of the following basic criteria are flagged in the Graduate Application system as eligible to receive the AOF:

  1. McNair students: students who participated in a Ronald E. McNair Post-Baccalaureate Achievement Program; OR
  2. Students from the following racial/ethnic groups: a) African American or Black; b) American Indian or Alaskan Native; c) Hispanic/Latino; d) Cambodian, Vietnamese, Laotian, or Hmong; e) Native Hawaiian or Other Pacific Islander; OR
  3. Economically disadvantaged students: a) first-generation college students who participated in one of the following TRIO programs: Upward Bound, Talent Search, Educational Opportunities Centers, or Student Support Services; b) first-generation college students who graduated from the PEOPLE Program; or c) UW–Madison bachelor's degree recipients who were in the FASTrack or BANNER programs.

Students who do not meet any of the above criteria may still be nominated for the fellowship by their academic program. Nominations are judged on a case by case basis.

Financial Aid
Advisee

A student who has an advisor assignment in SIS.

Advising
Advisee Name

Assigned student's preferred name (Last, First, Middle). Prior to the fall of 2014 it shows the primary/legal name.

Advising
Advisee Plan Code

See definition for Plan Code (Academic)

Advising
Advisee Plan Description

See definition for Academic Plan

Advising
Advisee Program Code

The code for the student’s academic program on the academic advisor record.

Advising
Advisee Program Description

The name of the student’s academic program matching the advisor record.

Advising
Advisor ID

Ten-digit SIS personal identifier of the advisor. This will be the committee ID if advising is done by a committee.

Advising
Advisor Role

The role under which the advisor is assigned.

Academic Planning, Employee Record
Advisor Role Code

The code for the role of the academic advisor.

Advising
Advisor Role Description

The description of the academic advisor role.

Advising
Affiliation

'An affiliation allows a faculty member or a member of the academic staff to be associated with a department without governance rights or a continuing departmental commitment.' Source (08-18-23): Policies and Procedures Chapter 5 – Departmental Faculties https://policy.wisc.edu/library/UW-805#Pol805_5_13.

Employee Record
Affiliation (Space)

Designates the high-level organization responsible for a facility.

Space
Aging (Accounts Receivable)

A report detailing the number of days a customer receivable is outstanding since the time of billing.

Finance
Alternate Phone

Person's alternative phone number.

Space
Announcements (Canvas)

A way for Canvas course instructors to communicate with students about course activities and post course-related topics on a page within Canvas. Announcements are designed to allow instructors to broadcast information out to all members of a course or to all members of sections within a course.

Teaching and Learning
Applicant

An individual who has submitted an application to be considered for admission.

Student Record
Applicant Status

Point-in-time designation based upon an applicant's progression through the admissions process. Examples include but are not limited to 'Applied', 'Admitted', 'Matriculated', 'Enrolled', etc.

Admissions, Student Record
Application Rate

The percentage of a population who applied for admission.

Admissions
Appointment

The action of an appointing authority to place a person in a position within the agency (UW-Madison) in accordance with the law and the Rules of the Administrator, Division of Merit Recruitment and Selection (DMRS). An appointment is effective when the employee reports for work or is in paid leave status on the agreed starting date and time.

Employee Record
Architect Name of the architecture firm that designed the facility. Space
Assessed Amount (Tuition and Fees)

The total amount of tuition and fees charged to a student.

Finance
Assignability (Major Use) Designates a Major Use category as Assignable or Nonassignable according to FICM 2006. Space
Assignability (Organization) Designates an Organization as Assignable or Nonassignable according to FICM 2006. Space
Assignable Area The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use. Space
Assignment Group (LAVA) Type of Canvas activity as classified by a Canvas course instructor or coordinator. This can include: Announcements (Canvas); Assignments (Canvas); Collaborations (Canvas); Discussions (Canvas); Gradebook Grades (Canvas); Modules (Canvas); Pages (Canvas); Quizzes (Canvas); or other groupings that an instructor decides to use. This can also be referred to as an Activity Type. Teaching and Learning
Assignments (Canvas)

A task or piece of work that a student is given to do within Canvas by a Canvas course instructor, showing students what will be expected of them and how many possible points their work is worth.
Assignments can be assigned to everyone in the course or differentiated by user.

Teaching and Learning
Associated Class Number

A unique number assigned to an enrollment package. Associated Class number ‘9999’ is a wildcard.

Academic Planning
Asynchronous Instruction

When instructor-student interaction in a course section does not have a scheduled meeting pattern.

Other
Authorized adult

An adult working or volunteering in a youth activity or third-party youth activity who has been authorized to interact with youth participants following completion of screening and training requirements but is not authorized to provide custodial care.

Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045

Employee Record
Authorized assistant custodian

An adult working or volunteering in a youth activity or third-party youth activity who has been authorized to provide custodial care following completion of screening and training requirements.

Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045

Employee Record
Authorized custodian

The adult responsible for the operation of a youth activity or third-party youth activity and compliance with this policy. Authorized custodians are authorized to provide custodial care following completion of screening and training requirements.

Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045

Employee Record
Auto Enrolled Section

The section of a course in which a student is automatically enrolled when enrolling for the course's primary section.

Academic Planning
B Grade

A grade of B is considered "good" and counts as 3 grade points per credit on a 4.0 grading scale.

Student Record
BC Grade

A grade of BC is considered "intermediate grade" and counts as 2.5 grade points per credit on a 4.0 grading scale.

Student Record
Base Rate Adjustment

A modification to an employee's base compensation rate. 

Employee Record
Biological Science Course Courses that have been approved through governance as biological science and are therefore eligible to satisfy biological science credit requirements. Academic Planning
Birth Sex

Sex assigned at birth, for example as displayed on a person’s birth certificate. This is considered personal health information, only relevant to medical professionals, and therefore should NOT be collected as institutional data.

Definition provided by the Data Guidelines for Legal Sex and Gender, endorsed by the Data Governance Council Feb 20, 2024 and published at https://uwmadison.box.com/s/8m8ibkv81kxbmkl5ijafbpkm2onicnms

Core Person
Breadth Value

The breadth attribute assigned to the course by the Letters and Science (L&S) Curriculum Committee. Possible values are B (Biological Science), H (Humanities), L (Literature), N (Natural Science), P (Physical Science), S (Social Science), X (H or N), Z (H or S), W (S or N).

Academic Planning
Budget (DPP)

Refers to summary budget allocations by category and program. For more information please visit:

https://apir.wisc.edu/institution/department-planning-profiles/

Finance
Building Height

The height of a building in feet.

Space
Business Email Address (HRS)

The email address designated by an employee in HRS and used by HRS for business purposes. At UW-Madison, this email address is synchronized with the DoIT primary email address. See Email Address (DoIT), Bus Email (HRS).

Employee Record
C Grade

A grade of C is considered "fair" and counts as 2 grade points per credit on a 4.0 grading scale.

Student Record
C-Basis Appointment

An appointment directly tied to the academic year calendar (273 days or 39 weeks).

Employee Record
CIP Code

A six-digit code assigned to plans using the federal Classification of Instructional Programs (CIP) taxonomy. The code assignment is coordinated during the governance process. Codes are in the XX.YYZZ format where XX denotes the broadest disciplinary area (i.e. Biological Sciences), YY indicates a diciplinary area within the XX (i.e. Botany) and ZZ indicates a specialty within the XX.YY area (i.e. Plant Pathology).

Academic Planning
CIP Code Area

The first two digits of a CIP code that defines the most general grouping of progams.

Academic Planning
CIP Code Description

The official description of the curriculum associated with the CIP Code Title as determined by the U.S. Department of Education.

Academic Planning
CIP Code Title

The official name of the CIP Code as determine by U.S. Department of Education.

Academic Planning
CR Grade

A CR grade counts for credit in courses offered on a credit/no credit basis.

Student Record
Campus ID

This is simply a unique student identifier (10 digits). It may occasionally change at the student's request. It is not the same as ID in the Student Information System (SIS) or ID in the Human Resources System (HRS).

Student Record
Campus Sector The area of the main campus where the facility is located. Space
Cancellation (Accounts Receivable)

The invalidation of an invoice when an error has been made on the bill. Examples include incorrect customer, contact, or location defined on the bill or a duplicate bill already invoiced.

Finance
Capstone Certificate

A stand-alone certificate that 'caps off' an undergraduate degree or offers a focused, professionally oriented learning opportunity.

Academic Planning
Career (Academic Structure)

A broad grouping of students related to their degree objectives and admitting office. Used for tuition charges, awarding financial aid, grading scales and other operational functions.

Academic Planning, Student Record
Career Sector (CNGLS)

The employment sector associated with the Coalition for Next Generation Life Science (CNGLS) taxonomy. Sectors include:

1. Academia: Academic institutions of higher education, including colleges, universities, some medical centers, or free-standing research institutions where training occurs.

2. Government: Any organization operated by federal, state, local or foreign governments.

3. For-Profit: Any organization that operates to make a profit, including some industry research.

4. Nonprofit: Any non-governmental organization that does not operate to make a profit.

5. Other: Includes unemployed, full-time caretaker or parent, on extended medical leave or employed at an organization not included in other options.

Other
Career Type (CNGLS)

The career type associated with the Coalition for Next Generation Life Science (CNGLS) taxonomy. Career types include:

1. Primarily research: The primary, although not necessarily the only, focus is the conduct or oversight of scientific research.

2, Primarily teaching: The primary, although not necessarily the only, focus is teaching.

3. Science-related: Career that is relevant to the conduct of scientific research, but does not directly conduct or oversee research activities.

4. Not related to science: Career that is not directly relevant to the conduct of scientific research. 

5. Further training or education: Temporary training position including postdoctoral appointments, medical residencies & graduate school.

Other
Carnegie Classification

A classification framework for U.S. postsecondary education institutions first developed by the Carnegie Commission on Higher Education in 1970. The framework is widely used in postsecondary research and policy fields to differentiate types of institutions within the American higher education sector. Detailed information on the basic framework is at https://carnegieclassifications.iu.edu/classification_descriptions/basic.php.

Other
Catalog Number

A code associated with a course in the course catalog.

University of Wisconsin - Madison
Catalog Year and Term

The UW-Madison Academic Calendar Year and Term that determines the version of the curriculum (and set of Degree Requirements) that applies to a student. A student’s Catalog Year and Term is determined by rules set by the School/College offering the degree program. Different Catalog Year and Terms may apply to different Degree Requirements, subject to School/College policy. For instance, the Catalog Year and Term for an undergraduate student’s General Education Requirements may be determined by matriculation to any institution of higher learning, whereas the Catalog Year and Term for Major Requirements may be determined by the declaration date of the Major.

Academic Planning
Cause (Workers Compensation)

An action or event resulting in an injury, exposure, or incident according to the State of Wisconsin Department of Administration.

Employee Record
Central-Chilled Identifies if a facility is connected to the UW-Madison chilled water system. Space
Central-Steam Identifies if a facility is connected to the UW-Madison steam system. Space
Central-Utility Identifies if a facility is connected to the UW-Madison steam or chilled water system. Space
Certificate-Seeking Students

The subset of enrolled students pursuing a course of study that leads to an undergraduate certificate, a capstone certificate, or a graduate or professional certificate. A certificate-seeking student may or may not also be a degree-seeking student.

University of Wisconsin - Madison
City The municipality where the facility is addressed for postal purposes. Space
Claim (Workers Compensation)

A request for benefits that pays for medical treatment and wages lost due to work-related injuries, exposures and/or illnesses.

Employee Record
Class (Building) (Accounting)

A code assigned to specify which campus building if needed (e.g. maintenance).

Finance
Class Average (Weekly, LAVA) The arithmetic average or the sum of all Canvas course points available in each week divided by the count of numbers in the Canvas course week, shown as percent Teaching and Learning
Class Average (by Assignment group, LAVA) The arithmetic average or the sum of all Canvas course points available in each assignment group divided by the count of numbers in the Canvas course assignment group Teaching and Learning
Class High (by Assignment group, LAVA) The highest number of points any student has currently been assigned in a Canvas course assignment group Teaching and Learning
Class Low (by Assignment group, LAVA) The lowest number of points any student has currently been assigned in a Canvas course assignment group Teaching and Learning
Class Number

A 5-digit number used for student enrollment in a specific course section.

Academic Planning
Classification (Space)

Classifies the facility by primary usage.

Space
Classroom-Fall-2020 Designates that a room was scheduled for credit instruction through the Registrar's Office for the fall 2020 term. Space
Cohort

A specific group of students established for tracking purposes based on an event shared by the group of students. Examples include entrance cohorts and graduation cohorts.

Student Record
Collaborations (Canvas)

Canvas technology that allows multiple users to work together on the same document at the same time. Collaborative documents are saved in real-time, and changes made by any of its users will be immediately visible to everyone.

Teaching and Learning
Combined Course Enrollment

The total number of students enrolled for all members of a specific crosslist or meets-with section combination.

Academic Planning, Student Record
Combined Sections ID

For crosslisted courses or courses that meet in conjunction with other courses, a unique term-specific code shared by members of a group of combined sections if crosslisted or meets-with.

Academic Planning
Combined Title

A combination of Job Title (HRS) and Working Title (HRS) where the working title is preferred if it differs from the job title.

Employee Record
Combined Wait List Capacity

Maximum number of students allowed to be on the wait list for class sections that are combined.

Academic Planning
Combined Wait List Total

Number of students on the wait list for class sections that are combined.

Academic Planning
Communications Part A Course Courses that have been approved through governance as lower level communication and are therefore eligible to satisfy the first of two general education communication requirements for communication. Academic Planning
Communications Part B Course Courses that have been approved through governance as higher level communication and are therefore eligible to satisfy the second of two general education communication requirements for communication. Academic Planning
Compensation Rate

The full-time annual pay rate, full-time academic-year pay rate or hourly pay rate.

Employee Record
Completion Status

Point-in-time designation based upon a student's degree completion status. Examples include but are not limited to 'Completed Degree', 'Left with Other Degree from Program', 'Not Enrolled in Program, No Degree', 'Still Enrolled', etc.

Student Record
Component Type

Signifies the type of instruction for a particular course section.

Academic Planning
Construction Date The date when construction began. Space
Country The country where the facility the located for postal purposes. Space
Country of Citizenship Country in which student holds citizenship. Student Record
County The county where the facility is located. Space
Course

This is a unit of instruction approved through faculty governance.

University of Wisconsin - Madison
Course Attribute Characteristics of courses that determine how courses count towards degree requirements or are used in official reports and tabulations. Academic Planning
Course Combination Type

Denotes if and how a course is offered as combined sections.

Academic Planning
Course Credits Number of credits a student earns for successful completion of the course. Academic Planning, Student Record
Course D/F/Drop Rate The number of students whose final course grade/outcome was a D, F, or drop divided by the total course enrollment on the term census date. Student Record
Course Description

The official description of the course as approved by the University Curriculum Committee (UCC).

Academic Planning
Course Drop When a student un-enrolls in a course in which they had previously enrolled. Student Record
Course Enrollment

The number of students enrolled in a course section.

Academic Planning, Student Record
Course Honors Indicates whether a course is offered for honors credit. Academic Planning
Course ID

A 6-digit unique ID assigned to a specific course. All course members of a crosslisted course will have the same Course ID.

Academic Planning
Course Points (LAVA) The total number of points available in a Canvas course for all students in a course, including extra credit points Teaching and Learning
Course Primary Subject For combined courses/sections, the subject taking leadership this term for enrollment and curricular management. Academic Planning
Course Requisites

The academic preparation needed to be successful in a course – generally completed or concurrent course work, or admission to a specific academic program.

Academic Planning
Course Title

The official name of the course.

Academic Planning
Course Transfer Evaluation Type

The method in which an external course is evaluated for transfer to UW-Madison. Courses with a transfer rule generally have that rule applied. Courses without a transfer rule require a credit evaluator to research course information in order to determine a transfer equivalent for UW-Madison undergraduates.

Student Record
Course Transfer Rule

An established rule that determines how an external course transfers to UW-Madison. Courses are transferred as either elective credit, direct equivalent to an existing UW-Madison course, or no credit.

Student Record
Course level

An indicator of the level of the course determined by the Letters and Science (L&S) Curriculum Committee. Possible values are E (Elementary), I (Intermediate), D (Intermediate/Advanced) and A (Advanced).

Academic Planning
Created Date and Time

Date and timestamp of record creation in the source system.

University of Wisconsin - Madison
Credit Allocation (DPP)

Refers to metrics in Credits Follow the Department (CFD) and Credits Follow the Instructor (CFI) formats. For more information please visit the following link:

https://apir.wisc.edu/instruction/credit-analysis

Academic Planning, Student Record
Credit Memo

A reduction to the customer account receivable balance. An example would be a discount for early payment.

Finance
Crosslisted Course

A course which is offered under multiple course subjects.

University of Wisconsin - Madison
Cumulative Credits

The total credits earned by the student in a given academic career up to and including the selected academic term. It includes transfer, test, and other credits as well as UW-Madison credits.

Academic Planning, Student Record
Cumulative GPA

The grade point average for all courses completed for an A-F grade at UW-Madison within a career; cumulative grade points divided by cumulative credits taken for GPA.

Academic Planning, Student Record
Curricular Exception

An adjustment to how requirements of a given academic program (degree, major, or certificate) are satisfied, made for an individual student.

Student Record
Custodial care (youth activity role)

The temporary responsibility for supervision, care, and/or control of minors.

Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045

Employee Record
D Grade

A grade of D is considered "poor" and counts as 1 grade point per credit on a 4.0 grading scale.

Student Record
D/F/Drop Rate

When D/F/Drop rates are aggregate at any other level than a course (for example, by demographic group, curricular subject, school/college) the D/F/Drop rate is the number of D grades, F grades, or course drops divided by the total enrollment.

Student Record
DART

Days away, restricted or transferred (DART) is a safety metric used by the Occupational Safety and Health Administration (OSHA) to show how many workplace injuries and illnesses caused the affected employees to remain away from work, restricted their activities or resulted in a transfer to another job as they were unable to do their usual occupation within a calendar year.

Employee Record
Days to Training Expiration

Amount of time remaining for an individual to retake a training. Expiration timeframe varies according to each training.

Employee Record
Debit Memo

An increase to the customer account receivable balance. An example would be a fee for a payment that was returned for insufficient funds.

Finance
Degree Code

A code corresponding to the name of the credential that is awarded upon completion of the plan. See DEGREE_TBL for list of values and descriptions.

Academic Planning
Degree Honors

This suffix is appended to the degree description on the transcript (not the diploma). For example, CUM/Cum Laude, MAG/Magna Cum Laude, SUM/Suma Cum Laude, GWD/Graduated with Distinction, GHD/Graduated with Highest Distinction, GWH/Graduated with Honors, GHH/Graduated with High Honors, SRH/Senior Honors, SHH/Senior High Honors. A student can be awarded up to two honors of this type.

Academic Planning, Student Record
Degree Honors Suffix

This suffix is appended to the degree description on both the transcript and diploma. For example, CMP/with Comprehensive Honors, HLA/with Honors in the Liberal Arts, MJR/with Honors in the Major, RES/with Honors in Research, HNR/with Honors.

Academic Planning, Student Record
Degree Level

The type of award granted to a student who graduates in a given plan code.

Valid Values:

Bachelor's
Master's

Specialist
Research Doctorate
Clinical Doctorate

Academic Planning, University of Wisconsin - Madison
Degree Level of Major

Indicates, for degree-seeking students, whether the student's course of study leads to a bachelor's degree, master's degree, research doctorate, or clinical doctorate.

University of Wisconsin - Madison
Degree Major FTE

One divided by the number of majors granted within the degree. For example, a student with two majors within a bachelor's degree would have a Degree Major FTE of 0.5 for each major.

Academic Planning, Student Record
Degree Name

The official name of the credential that is awarded upon completion of the plan.

Academic Planning
Degree Requirement

A curricular condition for completing a Degree. Requirements may be classified as General Education Requirements, Major Requirements, etc. according to their roles within the Degree.

Academic Planning
Degree Requirement, Last Year and Term

The Last Catalog Year and Term in which a Degree Requirement applies.

Academic Planning
Degree Sub-requirement

A curricular condition for completing a Degree Requirement.

Academic Planning
Degree-Seeking Students

The subset of enrolled students pursuing a course of study that leads to a degree. A degree-seeking student may or may not also be a certificate-seeking student.

University of Wisconsin - Madison
Degrees and Certificates (DPP)

Refers to metrics on degree and other award trends; awards are assigned to the department that is the academic owner of the program. For more information please visit:

https://apir.wisc.edu/students/degrees

Academic Planning, Student Record
Department (Academic Structure)

An entity approved by academic governance to serve at least one of three academic purposes: serve as the academic home for a plan, serve as the academic home of a subject, or serve as a faculty tenure home. The status of an academic organization as academic owner is established through faculty/shared governance approval process; each plan and subject has one academic organization designated as an academic owner. Academic organizations are tied to the budgetary UDD (A####).

Academic Planning, Employee Record
Department (UDDS)

A two-character numeric designation for each department (academic or budgetary) within a Division (UDDS). Department is the fourth and fifth characters of a UDDS.

University of Wisconsin - Madison
Department ID (Accounting)

A 6 digit code to represent an organizational unit.

Finance
Department Percent (Space)

The portion of a space allocated to a Dept ID.

Space
Department Type

An indicator of whether this academic organization is approved by the University Committee as a faculty tenure home.

Academic Planning
Department of Certificate

The department that has ownership of the certificate.

University of Wisconsin - Madison
Department of Major

The department that has ownership of the major, or pre-major. In cases where no major is declared, "School/College of Student" is displayed.

University of Wisconsin - Madison
Departure (Employee)

An employee who has ended all employment at UW-Madison within a particular time period.

Employee Record
Deprecated: Minority Students

Deprecated term. Replaced by  Student of Color.

Domestic (not international) students who have identified a race/ethnicity other than solely White.

University of Wisconsin - Madison
Deprecated: Targeted Minority Students

Deprecated term. Replaced by Underrepresented Student of Color (UW System Defined)

Domestic (not international) students who have identified a race/ethnicity of Black, Hispanic, American Indian and/or Southeast Asian (of Laotian, Cambodian, Vietnamese, or Hmong heritage).

University of Wisconsin - Madison
Diploma Description

How a degree/major will appear on a diploma when it is awarded. Examples include: Bachelor of Science-Agricultural Business Management, Master of Science-Bacteriology, Doctor of Philosophy.

Academic Planning, Student Record
Disability Self-Identification (Student)

The individual voluntarily reports having a disability or prior disability based on the following definition of disability developed by the United States Department of Labor:

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such impairment or medical condition. Examples of disabilities include, but are not limited to, autism, blindness, bipolar disorder, cancer, cerebral palsy, deafness, diabetes, epilepsy, HIV/AIDS, impairments requiring the use of a wheelchair, intellectual disability, major depression, missing limbs or partially missing limbs, muscular dystrophy, multiple sclerosis (MS), obsessive compulsive disorder, or post-traumatic stress disorder (PTSD).

Student Record
Disciplinary Division

The four divisions established on the basis of related subjects of teaching and research and are independent of colleges, schools, and departments, and include: Biological Sciences, Arts and Humanities, Physical Sciences, and Social Sciences.

Academic Planning, Employee Record
Discussions (Canvas)

Interactive, asynchronous online communication between two or more people recorded in Canvas. Users can participate in a conversation with an entire class or group.

Teaching and Learning
Display Sequence

This controls the order in which functions appear on dropdowns. The lower the number is the higher the function's position in the dropdown.

Space
Dissertator

A unique fee status for students who have completed all requirements for a doctoral degree except for the dissertation.

Academic Planning, Student Record
Dissertator Status

Indicates whether the student is eligible for dissertator fee status in the given term.

Academic Planning, Student Record
Distance Education Program

An indicator of whether the plan or any of its subplans is approved for distance delivery as defined by the Higher Learning Commission where 50% or more of the required courses may be taken as distance-delivered courses where the vast majority of instruction and interaction occurs via electronic communication where instructors and students are physically separated from each other.

Academic Planning
Division (Academic)

An academic group of the University, defined in Faculty Policies & Procedures Chapter 3 and led by a dean or director who reports to the provost, that serves as a school, college or like unit. Each academic program code has an academic division assigned.

Academic Planning
Division (UDDS)

A two-character numeric designation for each school/college or non-academic division within a Unit (UDDS). Division is the second and third characters of a UDDS.

University of Wisconsin - Madison
Division Academic Owner Flag

An indicator of whether the academic group is eligible to serve as the academic home for an academic program (degree/major, certificate) or a curricular subject listing or houses one or more academic department that is an academic home to programs or subjects. The status of an academic group as academic owner is established through the faculty/shared governance approval process. Values of 1 = Yes, 2 = No, Null = attribute was not assigned because the academic group was inactive at the time of implementation of the academic structure.

Academic Planning
Doctoral Degree Deadline

The date by which a doctoral student is required to complete their degree. This date is five years after the completion of preliminary exams, or in cases where an extension has been granted, the extension date.

Academic Planning, Student Record
Drawing The drive location of the SMO CAD file for a floor. Space
ETL Create Date

Date and time a record was extracted to a data warehouse. This is not the same as the Created Date and Time of a given record.

University of Wisconsin - Madison
ETL Update Date

Date and time a record was updated to a data warehouse. This is not the same as the Updated Date and Time of a given record.

University of Wisconsin - Madison
Earnings Percent of Distribution

Denotes the percentage of 100% assigned to a combination code or funding for earnings.

Employee Record
Educational Innovation Program

An indicator, assigned between 2011 and 2017, of whether the plan or any of its subplans is considered to meet the goals of Educational Innovation initiative.

Academic Planning
Effective Date (Academic)

The date when the academic structure entity first became active. For subsequent actions, the effective date is when changes from the previous version became effective.

Academic Planning
Effective Date (HRS)

Date on which an action such as job, funding, or termination becomes effective.

Employee Record
Email Hold

Indicates a student does not want their e-mail address released to third parties. This value can be set by the student.

Student Record
Employee Country

A code and description of a country of record for an international employee.

Source of definition: HRS

Employee Record
Employee ID Number (HRS)

Employee ID Number (HRS) - A unique 8-digit number assigned to each individual in HRS; used for tracking all HRS information related to an individual. These numbers are assigned to both employees as well as Persons of Interest.

Employee Record
Employee Name (HRS)

The English format name for an employee entered in HRS. The name consists of Last Name, First Name and an optional Middle Initial.

Employee Record
Employee Name (In Use)

The first and/or middle name and in limited cases last name provided by an employee that differs from the employee’s legal name.

Employee Record
Employee Record Number

Identifies each job at a particular point in time. For most employees, the number will be zero. Employees with multiple concurrent jobs will have a unique record number for each job, assigned sequentially based on date of hire for each job. For most employees, the number will be zero. Per UW policy,after a job ends, the employee record number will be reused for future jobs.

Employee Record
Employee Visa Type

A code and description corresponding to the type of entry into the United States granted to an international employee.

Employee Record
Employer Country

The country where a person's employer is located.

Other
Employer Name

The name of a person's work organization or employer.

Other
Employer State

The U.S. state where a person's employer is located.

Other
Employment Class

A classification system used to group employees with common attributes; examples: FA = Faculty, SH = Student Hourly, CP = University Staff, etc.

Employee Record
Encumbrance (Accounting)

A transaction showing a commitment to make a future expenditure of funds. Encumbrances are not liabilities or expenses.

Employee Record
Enrollment (DPP)

Refers to major enrollment trends. For more information please visit the following link:

https://apir.wisc.edu/students/enrollment

Academic Planning, Student Record
Enrollment Capacity The total number of student enrollments allowed in a course section, often managed by the course's academic department. Academic Planning
Enrollment Rate

Percentage of admitted applicants who enrolled.

Student Record
Entered By

Username of the user who initially entered a record.

Space
Entered Date Date a record was initially entered. Space
Ethnic Studies Course Courses that have been approved through governance as ethnic studies and are therefore eligible to satisfy the general education requirement for ethnic studies. Academic Planning
Ethnic Studies Requirement

Indicates whether the course is approved by the Undergraduate General Education Committee to meet the undergraduate ethnic studies requirement if passed or otherwise satisfactorily completed.

Academic Planning
Expected End Date (HRS)

Anticipated last day the employee will be in the job. Only applies for fixed-term positions.

Employee Record
Expenditures (DPP)

Refers to summary expenditures by expenditure category and program. For more information please visit:

https://apir.wisc.edu/institution/department-planning-profiles/

Finance
External Customers (Accounts Receivable)

Customers whose invoices generate an accounts receivable balance. Examples include all private companies, organizations, individuals, state agencies, external sponsors, and other UW institutions.

Finance
Extramural Award

A funding mechanism between the Board of Regents of the University of Wisconsin System and a sponsor whereby the sponsor commits funding to the University for a specific scope of work and for a specific time-period.

Finance, Research Administration
Extramural Proposal

A request for external funding prepared in accordance with the sponsor's instructions. The proposal is an official record of what is promised to a sponsor by the University in return for the funding requested in the proposal budget.

Research Administration
Extramural Proposal Type

The type of agreement used to transmit extramural support to the University. Examples include Cooperative Agreement, Cost Reimbursable Contract, Fixed Price Contract, and Grant. Typically entered into the UW-Madison financial system at the time of proposal submission.

Research Administration
Extramural Sponsor

An external entity committing a specific level of funding to the University for a specific Scope of Work for a specific time-period.

Research Administration
Extramural Subaward

An award provided by a pass-through (prime recipient) entity to a subrecipient for the subrecipient to carry out part of an award received by the pass-through entity. Sometimes referred to as "consortium".

Research Administration
Extramural Support

Financial and in-kind contributions provided by an entity other than the University of Wisconsin - Madison.

Research Administration
F Grade

A grade of F is considered "failure" and counts as 0 grade points per credit on a 4.0 grading scale.

Student Record
FERPA Hold

Indicates if a student has exercised the right to restrict the release of their public directory information by placing a FERPA restriction on that data , as permitted under the Family Educational Rights and Privacy Act of 1974 (FERPA).

Student Record
FTE (Faculty Department Tenure)

Full time equivalent (FTE) of tenured/tenure-track faculty commitments within a specific department. This is determined as the faculty’s total FTE multiplied by the fraction of FTE committed to each department. Takes into consideration both a faculty member's employment FTE and the number of departments where tenure is held. 

Faculty with tenure appointments in multiple departments have tenure FTE split among those departments.

Employee Record
FTE (HRS)

Full time job equivalent. Calculated as the number of expected work hours per week divided by 40. In HRS, FTE has a value of .00025 if the true FTE is 0.

Employee Record
FTE (Payroll)

Employee full-time equivalent from payroll used in budget considerations and official reporting. Excludes LTEs, student and unclassified hourly employees, certain post-degree training staff and graduate assistantships.

Budget
FTE (Space)

Full Time Equivalent of employees as allocated via UDDS assignments as represented in UW.UA_MONTHLY_PAYROLL without exclusions.

Space
Facility Contact Type Designates the contact category for specific purposes. Space
Facility Description

Indicates whether a facility is classified as a building or some other type of structure, or land

Space
Facility ID

A code to uniquely identify each facility.

Space
Facility Inactive Date

The date a facility was no longer in use.

Space
Facility Legal Name

The official full name of a facility.

Space
Facility Name The short or common name for a facility. Space
Facility Type Indicates whether a facility is classified as a building, land, or some other type of structure. Space
Faculty Roster (DPP)

Refers to tenure FTE by rank and age group. For more information please visit:

https://apir.wisc.edu/institution/department-planning-profiles/

Employee Record
Faculty/Staff of Color

An employee who identifies, alone or in combination with other racial/ethnic categories, as African American/Black, American Indian/Alaska Native, Asian, Hispanic/Latino(a), or Native Hawaiian/Pacific Islander.

Employee Record
Fall and Spring Term Count

Count of fall and spring academic terms enrolled from the academic career matriculation term to the academic award completion term. This does not count summer academic terms.

Academic Planning, Student Record
Fellow (Graduate)

Fellow appointments are for UW-Madison graduate students holding a fellowship which provides freedom to devote full-time to obtaining an advanced degree.

Employee Record, Student Record
First Generation Status

An undergraduate is considered a first generation student if they reported on their application for admission that neither of their parents had earned a four-year college degree. All others, including those who did not respond to the question are considered non-first generation.

Student Record
First Name (Legal)

A person's legal first name.

Core Person, University of Wisconsin - Madison
First Name in Use

A person's first name in use, which can differ from their legal first name.

Core Person, University of Wisconsin - Madison
Fiscal Year

A period that an organization uses for accounting purposes and preparing financial statements. For the university, the fiscal year is from July 1 - June 30 (i.e., FY2016 = July 1, 2015 to June 30, 2016). Summer is the first term in the university fiscal year.

Finance
Floor Floor level in INSITE that matches floor level on floor plans. Space
Floor Sort Sequence This controls the order in which floors appear in dropdowns. The lower this number is the higher the floors position in the dropdown. Space
Foreign Language Course Courses that have been approved through governance as foreign language (non-English) and are therefore eligible to satisfy foreign language credit requirements. Academic Planning
Full Funding Appointment

Graduate research assistant, teaching assistant, project assistant, fellow and trainee appointments equivalent to 33% time or higher are considered 'Full Funding' as they typically qualify the student for tuition remission and other benefits such as health insurance. Students with multiple concurrent appointments with a combined FTE (Full Time Equivalent) of 33% or higher are also categorized as receiving full funding.

Employee Record, Financial Aid, Student Record
Full-Time/Part-Time Student Status

Full-time/part-time student status is based on credit load and varies by course of study. Undergraduate and special students are full-time if they are enrolled in 12 or more credits; part-time if they are enrolled in fewer than 12 credits. Most master's and research doctorate students are full-time if they are enrolled in 8 or more credits; part-time if they are enrolled in fewer than 8 credits.

University of Wisconsin - Madison
Function A description that pairs with the code that identifies the financial data or institutional mission of the purpose of the space. Space
Function (Space screen version) Concatenated field showing Function Pct., Function Code, and Function. Space
Function Code A 2 digit code to identify the financial data or institutional mission of the purpose of the space. Space
Function Memo Concatenated Function Code and Function Name. Space
Function Name A description that pairs with the code that identifies the financial data or institutional mission of the purpose of the space. Space
Function Percent

The portion of a space designated for a function.

Space
Functional Condition

The suitability or functionality of the space for its assigned use at the time of the inventory or audit. The coding of space suitability is intended to reflect a judgment about how well the design of a space supports the function of the space and the organizational unit to which the space is assigned.

Space
Fund (Accounting)

Also known as appropriation, this is a 3 digit number set up by the Legislature to define the funding source and transactions that can be attributed to it.

Finance
Funding Source

Identifies the primary source of financial support for facility operating costs and debt service or lease payments. Abbreviation for Funding Source Description (FACILITY, FACILITY_TEXT2).

Space
Funding Source Description

Identifies the primary source of financial support for facility operating costs and debt service or lease payments.

Space
Funding String

A comprehensive account structure that supports GAAP and GASB financial reporting, internal financial reporting, and account reconciliation. UW Madison's funding string includes: Fund, Program, Department ID, Project, Class (Building), and Account Code.

Finance
Gender

Gender includes the social, psychological, cultural and behavioral aspects of being a specific gender identity (e.g. being a man, woman, trans man, trans woman, nonbinary, or another gender). A person’s gender may be different from their legal sex.

At UW Madison we prefer to use the term Gender to be more inclusive rather than 'Gender Identity' which has historically only been used for non-cisgender individuals. For example, data collection forms should ask “What is your gender?” rather than “What gender do you identify as?”.

Definition provided by the Data Guidelines for Legal Sex and Gender, endorsed by the Data Governance Council Feb 20, 2024 and published at https://uwmadison.box.com/s/8m8ibkv81kxbmkl5ijafbpkm2onicnms

Core Person
Grade The grade the student received in the course. Academic Planning, Student Record
Gradebook Grades (Canvas)

A feature within the Canvas learning management system that stores grades awarded within the system or manually entered by the instructor. Student grades may be displayed as traditional letter grades, points, or percentage awarded for activities.

Teaching and Learning
Grading Basis

The code for the basis used to grade the student in a course.

Assessment, Student Record
Grading Scheme

The code for the scheme used to grade the student in a course.

Assessment, Student Record
Graduate Course Attribute

An indicator that the course is designated for graduate work and counts toward the Graduate School's requirement that at least 50% of credits applied to a graduate degree must be at the graduate level.

Academic Planning, Student Record
Graduate Research Scholar (GRS) Group

A code assigned by The Graduate School to plans (type MAJ) under its purview to indicate with which Graduate Research Scholars group the plan is associated. The Graduate Research Scholar (GRS) communities augment the standard curriculum with academic, social and professional development programming.

Academic Planning
Graduate School Flag (Plan)

An indicator used for analytic and operational purposes showing whether the Graduate School has governance responsibility for the plan.

Academic Planning
Graduation Rate

The percentage of students in a cohort who have graduated as of a specified measurement period.

Student Record
Grant Memo Full grant description from UW-Madison system of record. (WISER, Description field) Space
Grant Name Short or truncated grant description from UW-Madison system of record. (WISER, Description field) Space
Grant Number Concatenated project code and fund from system of record (WISER). Space
Gross Area The sum of all areas on a floor of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Gross Area = Net Usable Area + Structural Space. Space
Gross Area CAD The sum of all areas on all floors of a building included within the outside faces of its exterior walls based on scaled, polylined CAD floor plans. Sum of all FLOOR, FLOOR_GROSS_AREA values for all floors in a building. Space
Gross Area CDR Gross Area value that is approved by UW System Administration for the Central Data Request (CDR). Space
Gross Area Reported Gross area value provided in any SMO report that includes gross area, except the Central Data Request (CDR). Space
Gross Area non-CAD Gross area value when scaled CAD floor plans are not available or when a documented gross is used instread of Gross Area CAD value (i.e. leased facility). Space
Group Instruction

Course sections intended for multiple students and one or more instructors. Course sections identified as lectures, labs, discussions, or seminars are considered group instruction.

Other
Headcount

A distinct count of individual persons.

University of Wisconsin - Madison
Health Flag

Indicates whether the plan is institutionally defined as a Health program for analytic purposes in that its focus is on preparing students for work or research in health-related fields.

Academic Planning
Home Address (SIS)

A self-reported postal address with a type of "Home" in the Student Information System.

Student Record
Humanities Course Courses that have been approved through governance as humanities and are therefore eligible to satisfy humanities credit requirements. Academic Planning
ID (HRS)

A unique number assigned to each person in the Human Resource System.

Employee Record
ID (SIS)

SIS personal identifier. It is also called a "student Empl ID." The ID will never be changed throughout the individual's relationship with the University. This is not the same as Campus ID. This is not the same as HR ID or the ID field from HRS or the Empl ID from HRS.

Student Record
IPEDS ID

A unique six-digit identification number assigned to U.S. postsecondary institutions in the U.S. Department of Education Integrated Postsecondary Education Data System (IPEDS).   

Other
Injury (Workers Compensation)

Physical, cognitive, or physiological harm or damage caused by a work accident according to the State of Wisconsin's Department of Administration.

Employee Record
Instructional Mode

How course section instruction is delivered. Four values currently are in use, including classroom instruction (planned and delivered face-to-face), hybrid (planned and delivered part face-to-face, part online), online (planned and delivered entirely online), remote (planned face-to-face but delivered online due to circumstances). A temporary value of 'being decided' is used during the time when the Schedule of Classes is being built and the instruction mode is not yet decided.

Other
Instructor ID

SIS personal identifier. It is also called an "instructor Empl ID." The ID will never be changed throughout the individual's relationship with the University. This is not the same as Campus ID. This is not the same as HR ID or the ID field from HRS or the Empl ID from HRS.

Academic Planning
Instructor Name

The preferred name of the person(s) listed by the department as a course instructor and/or course supervisor.

Academic Planning, Employee Record
Interactions (LAVA) The total number of times a student has loaded an Activity Type in Canvas; can be filtered by term, course, Activity Type, and date range Teaching and Learning
Internal Customers (Accounts Receivable)

Customers whose invoices do not generate an accounts receivable balance when generated. Examples include all departments at UW-Madison.

Finance
International Postdoc (CNGLS)

A postdoc who is not a citizen or permanent resident of the United States. This definition applies to reporting for the Coalition for Next Generation Life Science (CNGLS).

Employee Record, Research Administration
International Students

Non-immigrant visitors who come to the United States temporarily to take classes.

University of Wisconsin - Madison
Inventory Method Identifies method used to update a space record. Space
Invoice

A bill that is delivered to the customer with a balance due.

Finance
Item Type

A 12-digit number assigned in the Student Information System (SIS) Student Financials to identify a funding string for a specific type of accounting transaction. This is also called the item type number.

Finance
Item Type Description

An explanation up to 30 characters assigned in the Student Information System (SIS) Student Financials to identify what an item type number represents.

Finance
Job Applicant

A job seeker who has applied for a job vacancy.

Employee Record
Job Candidate

A job applicant who has been deemed minimally qualified for a job vacancy.

Employee Record
Job Code

A five-character code that identifies the employee's job classification/title. For University Staff and student hourly positions it's a numeric code. Unclassified positions have alpha-numeric codes.

Employee Record
Job Start Date

This is the start of a new Job Period.  

Employee Record
Job Start Year

The calendar year in which a person started employment in a new position. This can refer to either a change of employer, or a change of job title under an existing employer.

Other
Job Status

Indicates whether a job in HRS is active or inactive based on the job's start and end dates relative to a point in time or time period. An inactive job may have been terminated or may be planned for the future.

Employee Record
Job Title

The job or occupation title used by a person in their place of employment.  

Employee Record
Job Title (HRS)

A unique description configured in HRS that corresponds to a job code.

Employee Record
Kaltura Percentage of Video Viewed

A percentile metric capturing the percentage of a Kaltura video viewed loaded via a web browser linked to in a Canvas course, as long as the page is recorded on a Canvas server; meaning, it is a Canvas native application. If there is a link embedded into a Canvas course which leads the user to a non-Kaltura (external) location or application (for example, Kaltura videos linked to third-party external content authoring software), any activity that happens outside of Canvas is not recorded or accounted for in Kaltura Percentage of Video Viewed.

Teaching and Learning
Last Canvas Login (LAVA) The most recent time (in Central Time) a student logged into any Canvas course, including non-credit courses (non-course specific) Teaching and Learning
Last Course Activity (LAVA) The most recent time (in Central Time) a student logged into the Canvas course that corresponds to the row and course listed in the table displayed Teaching and Learning
Last Inventoried The date a space record was updated using one of the Inventory Methods (SPACE, SPACE_CODE_2). Space
Last Name (Legal)

A person's legal last name.

Core Person, University of Wisconsin - Madison
Last Term Enrolled

The SIS code for the most recent academic year and semester that the student was enrolled. Note that this can be in a future term if the enrollment period for that term is active.

Advising
Latitude Geographical lattitude value for a facility. Space
Legal Sex

A person's biological or reassigned sex as printed on legal documents.

Categories include Female (F), Male (M), Other Legal Sex (O), undisclosed (U).

Definition provided by the Data Guidelines for Legal Sex and Gender, endorsed by the Data Governance Council Feb 20, 2024 and published at https://uwmadison.box.com/s/8m8ibkv81kxbmkl5ijafbpkm2onicnms

Core Person
Level (Space)

Designates the level of a Dept ID within the organizational hierarchy in INSITE.

Space
Life Cycle Indicates the status of the facility. Space
Literature Course Courses that have been approved through governance as literature and are therefore eligible to satisfy literature credit requirements. Academic Planning
Location Name of the municipality that is a person's primary work location. Space
Longitude Geographical longitude value for a facility. Space
Lump Sum Payment

A one-time payment to an employee that does not increase the employee's base compensation rate.

Employee Record
Mail Address (SIS)

A self-reported postal address with a type of "Mailing" in the Student Information System.

Student Record
Major Function A roll-up of the function description to the main category. Space
Major Function (Short version) High level space fucntion category name based on aggregated function coding. Short version of MAJOR_FUNCTION, MAJOR_FUNTION_NAME. Space
Major Function Code Alphanumeric designation that corresponds to a Major Function. Space
Major Function Code - Name Concatenated Major Function Code and Major Function Name. Space
Major Function Name High level space fucntion category name based on aggregated function coding. Space
Major Use High level space use category name based on aggregated of Use and Subuse coding. Space
Major Use (Short version) High level space use category name used to aggregate Use and Subuse coding. Short version of MAJOR_USE, MAJOR_USE_NAME. Space
Major Use Code High level space use category code used to aggregate Use and Subuse coding. Space
Major Use Name High level space use category name based on aggregated Use and Subuse coding. Space
Male/Female

A binary "Male" or "Female" gender, based on what the individual has reported to the University.

Core Person, University of Wisconsin - Madison
Map URL Web address for the facility pop-up on the main campus map. Space
Match Transaction

A transaction to match credit or debit memos with invoices or payments to zero out balances.

Finance
Matriculation Admit Type

The admissions status of the student in the academic career matriculation term. For example, FYR/First Year Student (applies to UGRD careers only), NEW/New to career (does not apply to UGRD careers), RAD/Readmitted to career, RET/Re-admitted with transfer work (applies to UGRD careers only), TRF/Transfer (does not apply to Grad and Special students).

Academic Planning, Student Record
Max Points (by Assignment group, LAVA) The maximum number of points available in a Canvas course assignment group for all students Teaching and Learning
Mechanical Plans Designates that Physical Plant Maintenance Mechanic plans are attached to the facility record. Space
Meeting Space Flag

Flags any potential meeting space.

Space
Meeting Time The time of day the course section is scheduled to meet. Academic Planning
Middle Name

Middle name or middle initital of a person.

Core Person, University of Wisconsin - Madison
Milestone

A requirement related to a student's eligibility to enroll, complete their degree program, remain eligible for academic or student services, or comply with policies or laws related to their student status.

Academic Planning, Student Record
Milestone Academic Plan

The [[academic plan]] in which a [[student]] earned a [[milestone]].

Student Record
Milestone Academic Plan Code

The plan code for the [[academic plan]] in which a [[student]] earned a [[milestone]].

Student Record
Milestone Advisor/Evaluator

Optional field of the UW-Madison faculty or staff member who advises on and/or evaluates a specific milestone for a student.

Student Record
Milestone Anticipated Term

Optional field to track the term in which a milestone is anticipated to be completed.

Student Record
Milestone Attempt Date

The date a milestone was attempted.

Student Record
Milestone Attempt Method

Optional preset list of ways that someone might use to complete a milestone.

Student Record
Milestone Attempt Method Code

Optional method code of ways that someone might use to complete a milestone.

Student Record
Milestone Career

The type of academic career in which a [[student]] was enrolled when earning the [[milestone]].
 

Student Record
Milestone Code

The code representing a requirement related to a student's eligibility to enroll, complete their degree program, remain eligible for academic or student services, or comply with policies or laws related to their student status.

Requirement examples include:
GEXAM, GMEETING, GPAPER, GPROFDEV, GPROJECT, GTEACHING, CSDEPTHEXA, GDISSTATUS, GPHDMAJREQ, GPHDMINOR, GPRLEXAM, and GPRLEXMEXT

Examples of milestones from the GEXAM Milestone Code include: Complete Final Exam, Exam, Prelim 1, Prelim Exam 1, and Submit Exam Paperwork

Student Record
Milestone Comments

Optional free-form text field available to provide further details about a specific milestone and its progress.

Student Record
Milestone Completion Indicator

Indicates if a milestone is complete.

Student Record
Milestone Completion Term

The term in which a milestone was completed.

Student Record
Milestone Required Term

Optional field to track the term in which a milestone must be completed.

Student Record
Milestone Title

Optional text field available to provide a more specific name for a milestone.

Student Record
Minor Required Flag

An indicator that a PhD granting plan requires a minor.

Academic Planning
Modules (Canvas)

A feature within the Canvas learning management system that is used to organize course content by weeks, units, or a different organizational structure. Modules essentially create a one-directional linear flow of what students should do in a course. Each module can point to files, discussions, assignments, quizzes, and other learning materials.

Teaching and Learning
N Grade

A N grade does not count for credit in courses offered on a credit/no credit basis.

Student Record
Named Option

A named option is a formally documented sub-major within an academic major program.

Academic Planning, Student Record
Natural Science Course Courses that have been approved through governance as natural science and are therefore eligible to satisfy natural science credit requirements. Academic Planning
Net Assessed Tuition

The assessed tuition amount minus any waived amount. This is the amount of tuition that the university expects to collect.

Finance
Net Paid Tuition Revenue

The amount of net tuition revenue (assessed minus waived) that has been paid by a student. This is the amount actually collected by the university as opposed to net assessed tuition.

Finance
Net Usable The aggregate interior area of a building expressed in square feet. It is the sum of Assignable Area and Nonassignable Area. Net Usable Area = Assignable Area + Nonassignable Area.* Space
NetID (IT)

The identifier portion of the NetID username and password credential.

Employee Record, Student Record
Network (Space)

Designates space that contains campus network equipment as part of a 2019 reconciliation project with Division of Information Technology (DoIT).

Space
New Freshman

A new undergraduate student enrolled in a degree-granting program for the first time. When enrollment occurs in summer, students are still considered new freshman in the subsequent fall.

Student Record
New Plan Enrollment

A student in the first term of an academic plan.  New enrollments may be either new to a career or entering a new academic plan within a career. 

Admissions, Student Record
Non-Admit Flag

An indicator of master's degree plans (MA or MS only) that do not directly admit students and are used for awarding of masters degrees to students admitted to research doctorate plans who complete significant requirements but will not complete the intended doctorate requirements.

Academic Planning
Non-Traditional Program

Program designed to meet the needs of non-traditional student audiences; has an applied, practice-oriented curriculum that is self-contained with a clear pathway with few electives or options; is offered in a modality that allows non-traditional audiences to attend (evening, weekend, distance, intensive, or some combination thereof); has a market demand and learning goals that are oriented to market considerations.

Academic Planning
Non-pooled Tuition

Tuition that directly supports an organizational unit instead of being combined with other revenues for general support of the institution.

Finance
Nonassignable The sum of all areas on all floors of a building not available for assignment to an occupant or for specific use, but necessary for the general operation of a building. Expressed in square feet. Space
ORCID ID

The Open Researcher and Contributor ID number used to uniquely identify individuals engaged in research, scholarship and innovation activities. More information at https://orcid.org.  

Other
OSHA Recordable Status

A term for injuries, exposures and/or illnesses that must be reported to the Occupational Safety and Health Administration (OSHA).

Employee Record
Occupancy Date Date when occupants moved into a facilitiy. Space
Occupancy Memo Provides additional information about Occupancy fields. Space
Occupant Name of the person(s) assigned to a space. Space
Occupant Count Number of people that occupy a room. Space
Occupant Percent

The portion of a space assigned to a specific Occupant.

Space
Occupation (Workers Compensation)

An employee's principal vocation title according to the State of Wisconsin's Department of Administration.

Employee Record
Organization Contact Type Designates a contact category for specific purposes. Space
Organization Memo Provides additional information about Organization fields. Space
Ownership The basis by which the facility of record is made available to the university. Space
PI Percent (Space)

The portion of a space assigned to a specific Principal Investigator.

Space
Page View (Engage eText)

An instance of an Engage eText web page being loaded or reloaded and viewed in a web browser linked within a Canvas course, as long as the page is recorded on a Canvas server; meaning, it is a Canvas native application. If there is a link embedded into a Canvas course which leads the user to a non-Engage eText (external) location or application (for example, Engage eText pages linked to via Pressbooks or other external content authoring software), any activity that happens outside of Canvas is not recorded or accounted for in Page Views. An Engage eText page view can be thought of as Engage eText click stream data. Data captured in Page Views (Engage eText) is displayed as page number and as a document name that an instructor or course administrator names.

Teaching and Learning
Page Views (Canvas)

An instance of any web page being loaded or reloaded in a web browser within a Canvas course, as long as the page is recorded on a Canvas server; meaning, it is a Canvas native application. If there is a link embedded into a Canvas course which leads the user to a non-Canvas (external) location or application, any activity that happens outside of Canvas is not recorded or accounted for in Canvas Page Views. A page view can be thought of as Canvas click stream data.

Teaching and Learning
Page Views (Kaltura)

An instance of any Kaltura Video Platform web page being loaded or reloaded and played in a web browser linked within a Canvas course, as long as the page is recorded on a Canvas server; meaning, it is a Canvas native application. If there is a link embedded into a Canvas course which leads the user to a non-Kaltura (external) location or application (for example, Kaltura videos linked to third-party external content authoring software), any activity that happens outside of Canvas is not recorded or accounted for in Kaltura Page Views. A Kaltura page view can be thought of as Kaltura click stream data.

Teaching and Learning
Pages (Canvas)

Pages store content and educational resources that are part of a course or group but don’t necessarily belong in an assignment. Pages can include text, video, and links to files and other course or group content. Pages can also be linked to other pages. They can also be used as a collaboration tool for course or group wikis where only specific users can have access. They are sometimes linked to from the navigation sidebar.

Teaching and Learning
Parent (Space)

3 character code corresponding to the campus and school, college, or division used to aggregate organizational units in the data hierarchy.

Space
Pay Basis

Defines how compensation is structured. Values may be: Annual (A); Academic (C); Hourly (H); Lump (L); No Pay Basis (N); Summer Session (S); Summer Service (V).

Employee Record
Payment

Money received from a customer for services rendered or products received.

Finance
Payment on Account

Money received from the customer when it is unclear what the money is intended to pay, or is a duplicate payment. Money is placed on a customer's account until it can be determined what to do with the funds.

Finance
Payroll (DPP)

Refers to budgeted FTE and payroll dollar totals by employee category. For more information please visit:

https://apir.wisc.edu/institution/department-planning-profiles/

Employee Record, Finance
Person Name (Space)

Full name of the person designated as an organizational contact.

Space
Person of Interest (POI)

A Person of Interest has a relationship with the University of Wisconsin, other than as an employee or as a student, and that we document this relationship; e.g., emeritus status, volunteer, consultant, etc.

Employee Record
Phone Person's phone number. Space
Physical Condition

The physical status of the building at the time of the inventory or audit, based on the best judgment of those persons familiar with the physical characteristics and condition of the campus. Building condition ratings are based on the extent of renovation or restoration required.

Space
Physical Science Course Courses that have been approved through governance as physical science and are therefore eligible to satisfy physical science credit requirements. Academic Planning
Plan A

Designates the primary plan for a future space use scenario.

Space
Plan Award Category

See definition for Academic Award Category

Advising
Plan B

Designates the secondary plan for a future space use scenario.

Space
Plan Classroom

Designates a classroom plan for a future space use scenario.

Space
Plan Code (Academic)

A code representing an approved academic offering such as a major, minor, or certificate within an academic career and program.

Academic Planning, Student Record
Plan Data Comment

User-entered information about request floor plan and/or data update.

Space
Plan Data Date

Date the update request is entered.

Space
Plan Data Priority

Indicates the urgency of the update need.

Space
Plan Data Update

Indicates the type of update(s) needed for a room.

Space
Plan Data Updated

Date the update was completed.

Space
Plan Enrollment Category

An easily sortable numeric indicator of the level, career, and program of enrollment for students enrolled in the plan code useful for analytic and reporting purposes. Values are:
100 – Undergraduate
300 – Master’s
310 – Master’s of Public Health
320 – Master’s of Physician Assistant Studies
350 – Specialist
400 – Research Doctorate
510 – Law
520 – Medicine
530 – Pharmacy
540 – Veterinary Medicine
550 – Other Clinical Doctorate
600 – Undergraduate certificate
700 – Certificate for Non-Degree-seeking students
710 – Other Special Student (Non-certificate)
800 – Capstone Certificate
900 – Graduate Certificate

Academic Planning, Student Record
Plan Type (Academic Structure)

A code indicating the type of academic plan, related to to the degree or credential awarded to students who complete it.
CAP = Capstone
CRT = Certificate
MAJ = Major
MIN = Minor (Graduate School or Education)
TCH = Educator Certification
NON = Non-degree
HON = Honors
SP = Specialization
PRP = Pre College Program

Academic Planning, Student Record
Plan-C Designates the tertiatry plan for a future space use scenario. Space
Planning Comment

User-entered information about the planning scenarios.

Space
Planning Date

User-selected date related to planning scenario.

Space
Planning Status

Designates a space as eligible for planning and where it is in the planning cycle.

Space
Position Number (HRS)

A unique number assigned by HRS that identifies a position. Position numbers are used to track reporting relationships in HRS.

Employee Record
Postdoc

An individual continuing training after receipt of the doctorate who is not a matriculated student. There are three types of postdoctoral appointments at UW-Madison: Research Associates, Postdoctoral Fellows, and Postdoctoral Trainees.

Employee Record, Research Administration
Postdoctoral Fellow

A postdoctoral appointment usually funded from a postdoctoral fellowship, which is an award made by an outside organization or agency to the individual in question. A person eligible for a postdoctoral fellowship is usually within five years of having received the doctorate, and most fellowship awards are for two-year terms. Fellows are paid a stipend as opposed to wages.

Employee Record, Research Administration
Postdoctoral Trainee

A postdoctoral appointment usually funded from from a postdoctoral traineeship, which is an award made by an outside organization or agency to the institution for the purpose of postdoctoral training. A person eligible for a postdoctoral traineeship is usually within five years of having received the doctorate, and most trainee awards are for two-year terms. Trainees are paid a stipend as opposed to wages.

Employee Record, Research Administration
Primary Course Section

For courses with multiple components (lecture and lab, for example), the primary section is the component that students have in common. Primary sections all have section numbers <= 299.

Other
Primary Funding Category

The title category of a graduate student assistant with a tuition remission-eligible appointment. Title categories include Fellow, Trainee, Research Assistant, Teaching Assistant, & Project Assistant. For students with multiple eligible appointments, the appointment with the highest FTE is considered the primary funding category. For students with multiple appointments at the same FTE, the primary funding category is based on the following order: Fellow, Trainee, Research Assistant, Teaching Assistant, Project Assistant. 

Employee Record, Financial Aid, Student Record
Principal Investigator (PI)

The individual responsible for a sponsored research project. This responsibility includes both leadership of the scientific/technical aspects of the project and compliance with the financial and administrative aspects of the award.

Employee Record, Research Administration, Space
Priority (Space)

Designates the order in which facility contacts should be contacted.

Space
Program (Academic Structure)

A group of academic plans that share characteristics within an academic group. Academic program code controls administrative functions such as min credits, max credits, tuition rates, academic standing, grading schemes, full-time/part-time standing, financial aid primacy number.

Academic Planning, Student Record
Program (Accounting)

A code assigned to classify institutional activities in accordance with NACUBO.

Finance
Project (Accounting)

A code assigned to further specify limitations/classifications on use of funds if needed (e.g., grants).

Finance
Project Assistant

Project assistant or program assistant appointments are for UW-Madison graduate students who are employed to assist with research, training, or other academic programs or projects.

Employee Record, Student Record
Project Budget Amount Total project funding awarded based on Project Budget listed in the system of record (WISER). Space
Project Department

6 digit Department code for organization receiving the awarded project.

Space
Project End Date End date listed for the project in the system of record (WISER). Space
Project FA Code F&A code assigned to the project in the system of record (WISER). Space
Project FA Rate F&A rate assigned to the project in the system of record (WISER). Space
Project ID

Concatenated project code and fund from system of record (WISER).

Space
Project Name

Full grant description from UW-Madison system of record. (WISER, Description field)

Space
Project Start Date Start date listed for the project in the system of record (WISER). Space
Project Status Project status from system of record (WISER). Space
Project Type Name of Project Type from system of record (WISER). Space
Project UW Type Name of UW Project Type from system of record (WISER). Space
Project UW Type Code Project code from system of record (WISER). Space
Property Groups facilities together into a property record. Space
Prorated Area The square feet area attributed to a PI in a room. SPACE_PI, SPACE_AREA x SPACE_PI, PERCENTAGE Space
Public Flag (Space)

Designates if a facility record can be published for public view. (No authentication required to view the facility record.)

Space
Purpose (Space)

Designates what the address is used for.

Space
QR-A/B and COM A/B Requirement

Indicates whether the course is approved by the Undergraduate General Education Committee to meet any of the undergraduate quantitative reasoning or communications requirements if passed or otherwise satisfactorily completed.

Academic Planning
Quantitative Reasoning Part A Course Courses that have been approved through governance as lower level quantitative reasoning and are therefore eligible to satisfy the first of two general education requirements for quantitative reasoning. Academic Planning
Quantitative Reasoning Part B Course Courses that have been approved through governance as higher level quantitative reasoning and are therefore eligible to satisfy the second of two general education requirements for quantitative reasoning. Academic Planning
Quizzes (Canvas)

A scored (number or letter grade) way for Canvas course instructors to assess students' knowledge within Canvas. Quizzes may be timed or untimed.

Teaching and Learning
Race/Ethnicity (Federal)

The methodology specified by the federal government for classifying individuals' self-reported race/ethnicity into a single race/ethnicity category. An individual who self-reports as Hispanic ethnicity is classified as Hispanic even if other racial identities are provided. Individuals who do not self-report as Hispanic are classified in their single race category if only one race was provided, or in a "2 or more races" category if more than one race is provided. Student race/ethnicity only applies to domestic (non-international) students.

Employee Record, Student Record
Regent Category

The UW-System Regent Category defines the purpose of extramurally supported awards received. At the time of award acceptance the appropriate regent category is identified for reporting purposes. The UW-System Regent Categories are Instruction, Libraries, Physical Plant, Public Service, Research, Student Aid, and Miscellaneous.

Research Administration
Region Used to indicate facilities related to UW-Madison organizationally (not geographically). Abbreviation of Geographic Name (REGION, REGION_NAME). Space
Region Name Used to indicate facilities related to UW-Madison organizationally (not geographically). Space
Remarks (Facility) General notes/comments about a facility record. Space
Remedial Course

Indicates whether the course is at a remedial level and therefore does not count for UW-Madison degree credit.

Academic Planning
Repeatable Course

A course that can be repeated more than one time for credit.

Academic Planning
Report CAD Gross? Determines if Gross Area CAD (Y) or Gross Area non-CAD (N) populates Gross Area Reported column. This selection will change Gross Area Reported automatically. Space
Reports To

Reporting to Managers' Position number
The position number to which this position reports.

Employee Record
Research Assistant

A research assistant is a UW-Madison graduate student working towards a Master's or Ph.D. degree. An appointment involves work done primarily for the benefit of the individual's course of study and research and directly applicable to the individual's thesis or dissertation.

Employee Record, Student Record
Research Associate

A postdoctoral appointment usually funded from a principal investigator's grant funds or other sources. A research associateship is normally for a two- or three-year term, up to a maximum of five years, and is normally given to an individual who is within five years of having received the doctorate. Research associates are paid wages as opposed to earning a stipend.

Employee Record, Research Administration
Research Award

Extramural support given to UW-Madison in the form of gifts, grants, contracts and cooperative agreements for the purpose of conducting research. They are reported to the University of Wisconsin Board of Regents on a quarterly basis as required under University of Wisconsin System Administrative Policies 342: Extramural Support Administration. Research awards do not include separate direct appropriations for research to UW-Madison by the State of Wisconsin or the U.S. Federal Government; however, they may include grants, contracts, or cooperative agreements with state or federal agencies.

Finance, Research Administration
Research Awards (DPP)

Refers to total research awards, with federal and non-federal disaggregation. For more information please visit: 

https://apir.wisc.edu/institution/department-planning-profiles/

Finance, Research Administration
Responsible Person The name of the staff person who manages a space. Space
Retention Rate

The percentage of students in a cohort who are enrolled in one measurement period and also enrolled in a subsequent measurement period.

Student Record
Role Type

Groups Lumen and Guide workflow roles according to their general function or level of approval.
For example: Dept. Approver, Subject Approver, School/College Approver, GUIDE, UCC Approver and UAPC Approver

Academic Planning
Room An alphanumeric code to identify every specific room or space, whether assignable or nonassignable. Space
Room Area The square feet of a room as measured from the inside faces of surfaces that form its boundaries. Space
Room Assignment The building and room assignment in which the couse section is scheduled to meet. Academic Planning
Room Name Room name provided by building occupants. It may or may not be the official name per BoR and Chancellor policies. Space
S Grade

An S grade is considered 'satisfactory' in courses taken on a pass/fail basis.

Student Record
SD Grade

A SD (Satisfactory-Disruption) grade is a special grading option for students created in response to COVID-19 events. A SD grade counts for credit but does not factor into GPA calculations. Please refer to https://registrar.wisc.edu/disruptiongrades/ for additional details.

Student Record
STEM Flag

Plan codes that are institutionally defined as STEM (Science, Technology, Engineering, Math) for analytic purposes based on the plan's CIP code. The STEM assignment is made when the curriculum is focused on math, statistics, physical science, biological science, natural science, technology, and/or engineering principles. In almost all cases, the CIP code associated with plans will be in the following areas: 01, 03, 11, 14, 15, 26, 27, and 40.

Academic Planning
STEM OPT Program

A federal employment program (Optional Practical Training) administered by the Department of Homeland Security for international students who graduate with a degree in certain science, technology, engineering, and math fields. The eligible fields are based on the program CIP Code assignments.

Academic Planning
STEM-Opt Flag

Plan codes that meet the US Department of Homeland Security criteria of STEM for the purposes of the Optional Practical Training Program.

Academic Planning
School or College

Those faculty units headed by a dean. The dean is the chief executive officer of the school or college, and is appointed by the chancellor under search and screen procedures as set forth in 6.49. The dean must hold a tenured faculty rank as set forth in Chapter 7 of these rules. Other subunits of the university that include the term "school" in their titles are not considered schools for purposes of this chapter; they may be designated by the chancellor, in consultation with the University Committee, as equivalent to departments for any or all of the purposes described in Chapter 5. A school or college shall be created or discontinued, or the name of an existing school or college changed, by the chancellor after consultation with the University Committee, subject to the approval of the Board of Regents. Creation of a school or college with academic programs at the post-baccalaureate graduate or professional level is also subject to the approval of the legislature. Recommendations concerning these matters shall be reported to the faculties of the schools or colleges directly affected and to the senate for discussion.

Academic Planning, Employee Record, Research Administration, Student Record
School/College of Academic Plan

Indicates the school/college that has ownership of the academic plan.

Academic Planning, Student Record
School/College of Certificate

The school/college that has ownership of the certificate.

University of Wisconsin - Madison
School/College of Course

Indicates the School/College that has ownership of the Subject under which the course is offered.

Academic Planning
School/College of Major

Indicates the school/college that has ownership of the major.

Academic Planning, Student Record
School/College of Student

The student's primary school/college. Some students have a second major or pursue a certificate in another school/college.

University of Wisconsin - Madison
Seating Capacity Number of seats that are available based on the Use of the room. Space
Seating Type Description of seating for select Uses. Space
Section Honors Indicates whether a section is offered for honors credit. Academic Planning
Section Number

This denotes a specific component of a given course in a given term. For example, a course with five sections - one lecture section, two lab sections, and two discussion sections - will have each section identified by a different section number in a given term.

University of Wisconsin - Madison
Selectivity Rate (Graduate Career)

Percentage of graduate applications receiving a department recommendation for admission.

Admissions, Student Record
Session Code

A code which indicates the session within the term the course meets. See https://registrar.wisc.edu/sessiondates/ for more information.

Academic Planning
Site A geographic zone used to organize facilities in relation to their distance from the main campus. Short version of SITE.SITE_NAME. Space
Site Name A geographic zone used to organize facilities in relation to their distance from the main campus. Space
Social Science Course Courses that have been approved through governance as social science and are therefore eligible to satisfy social science credit requirements. Academic Planning
Space Contact Type Designates the contact category for specific purposes. Space
Space Occupancy Date Estimated date a person occupied a room. Space
Space Type

For the [[purpose]]s of aggregating organizational usage of square footage,

RESEARCH LAB space has the [[USE code]] of 250 (Research / Nonclass Laboratory) or 255 (Research / Nonclass Laboratory Service)

OFFICE space has the [[USE code]]s of 310 (Office), 315 (Office Service), 350 (Conference [[Room]]), or 355 (Conference [[Room]] Service)

CLASS/LAB space has the [[USE code]]s of 110 to 225 (Class[[room]], Class[[room]] Service, Class Laboratory, Class Laboratory Service, Open Laboratory, Open Laboratory Service).  CLASS/LAB serves as a [[parent]] to these Space Types:

                CLASS[[ROOM]] space has the [[USE code]]s of 110, 115
                CLASS LAB space has the [[USE code]]s of 210, 215
                OPEN LAB includes [[USE code]]s of 220, 225  (separate)

Space
Space Use Name A description that pairs with the code that provides meaningful and comparable summary data about the role of a room. Short version of USE, USE_NAME. Space
Special Option Type

An indicator of whether the tuition paid by students in the plan flows to the general tuition pool (pooled tuition) or to the academic entity that owns the plan (non-pooled tuition).

Academic Planning
Sponsor ID The Sponsor ID number from the system of record (WISER). Space
Sponsor Name Name of Award Sponsor from system of record (WISER). Space
Square footage prorations

Square footage assignment totals for various data elements are prorated on a percentage basis. Those prorations are reflected in the square footage totals shown on the visualizations.

This applies to [[Use]], [[Major Use]], [[Subuse]], [[Division ID]], Dept ID, and [[Function]].

Space
Standard Meeting Pattern The days of the week the course section is scheduled to meet. Academic Planning
State The state where the facility is located. Space
State (Plan or Subplan)

The status of active plans that are not open to new declarations. Value are Suspended, Suspended and Discontinued, and Discontinued.

Academic Planning
Stipend

The compensation rate of a tuition remission-eligible graduate student assistantship. The stipend is money directly paid to the student and does not include the value of tuition remission or other benefits associated with the appointment. 

Employee Record, Financial Aid, Student Record
Street Direction A cardinal direction abbreviation to be used with Street Name. Space
Street Name The street where a facility is addressed. Space
Street Number The number assigned to a facility for addressing. Space
Street Type The text suffix abbreviated that describes the street. Space
Student

Any person who is registered for study at UW-Madison for a specified academic period.

Student Record
Student Age Age of a student as of the start of the term. Student Record
Student Email Address (SIS)

The email address identified as ‘preferred’ by the student in the Student Information System.

Student Record
Student Group

Functionality in the Student Information System (SIS) allows students to be placed into "student groups" for administrative purposes. The creation, composition, and maintenance of student groups is not governed. Student groups may be created for a variety of reasons, for example, to track students that have placed into a particular course or to track students who participate in a particular activity, such as a First-year Interest Group.

Student Record
Student Group Code The code corresponding to the student group. Academic Planning, Student Record
Student Home Address

An address self-reported by a student with an address type of "Home."

Student Record
Student Mail Address

An address self-reported by a student with an address type of "Mailing."

Student Record
Student Name

Student's preferred name (Last, First, Middle). Prior to the fall of 2014 it shows the primary/legal name.

Academic Planning, Student Record
Student Rank An ordered list of students from highest GPA to lowest GPA. Student Record
Student Score (Weekly, LAVA) The grade shown as percentage a student is currently assigned in a Canvas course week Teaching and Learning
Student Score (by Assignment group, LAVA) The grade shown as points a student is currently assigned in a Canvas course assignment group Teaching and Learning
Student Visa Permit Type A code corresponding to the type of entry into the United States granted to the student. Student Record
Student of Color

A domestic (non international) student who identifies, alone or in combination with other racial/ethnic categories, as African American/Black, American Indian/Alaska Native, Asian, Hispanic/Latino(a), or Native Hawaiian/Pacific Islander.

Admissions, Student Record
Subdepartment (UDDS)

A two-character numeric designation for each subdepartment (primarily budgetary) within a Department (UDDS). Subdepartment is the sixth and seventh characters of a UDDS.

University of Wisconsin - Madison
Subject

A grouping of courses, approved by faculty governance, within related academic areas.

University of Wisconsin - Madison
Subject Code (Academic Structure)

For subjects used by courses offered for UW-Madison for-credit courses (not used for transfer equivalencies or placeholders for study abroad), a unique three digit code identifying each subject listing, used to organize groups of courses in related subject areas or topics.

Academic Planning
Subplan Code (Academic Structure)

A code representing an approved curricular path option within an academic plan.

Academic Planning, Student Record
Subplan Type (Academic Structure)

A code indicating the type of subplan, related to the degree or credential awarded to students who complete it. OPT = named option, HON = Honors, TRK = Track.

Academic Planning, Student Record
Subuse Description of a secondary use indicator assigned to provide additional detail about the space use. Short version of SUB_USE, SUB_USE_NAME. Space
Subuse Code Alphanumeric designation that corresponds to a Sub Use name. Space
Subuse Name Description of a secondary use indicator assigned to provide additional detail about the space use. Space
Subuse Percent

The portion of a space designated for a certain Sub Use.

Space
Summer Term Count

Count of summer terms enrolled from the academic career matriculation term to the academic award completion term.

Academic Planning, Student Record
Supervisory Organization (Workday)

Supervisory organizations (Sup Orgs) group workers based on organizational reporting relationships. Supervisory organizations report to one another to form the Supervisory Organization Hierarchy. Each Supervisory Organization has exactly one superior (parent) organization and exactly one supervisor role.

Employee Record
Supervisory Organization Code (Workday)

A non-unique short name that describes one or more related supervisory organizations. For the UW implementation of Workday, the Supervisory Organization Code comprises the 5-character campus code concatenated with a distinguishable acronym. Examples: “UWMSN | SMPH”, “UWMSN | DOIT”, “UWMSN | NELSON”.

Employee Record
Supervisory Organization Display Name (Workday)

A name for a supervisory organization that is the concatenation of the Supervisory Organization Code and Supervisory Organization Name and that is the typically displayed in the Workday interface and reports. For the UW implementation of Workday, the display name is intended to be unique across all campuses.  Examples: “UWMSN | SMPH | Pathology and Laboratory Medicine”, “UWMSN | DOIT | Administration”, “UWMSN | NELSON | Administration”.

Employee Record
Supervisory Organization Hierarchy (Workday)

The hierarchal structure of Workday supervisory organizations that is used to facilitate business process routing, security, analysis, and reporting of supervisory reporting relationships.

Employee Record
Supervisory Organization ID (Workday)

A non-descriptive, unique identifier for a Workday supervisory organization.  It has the form “SOnnnnnnnn”.

Employee Record
Supervisory Organization Name (Workday)

A non-unique long name that describes one or more supervisory organizations.  Examples: “Pathology and Laboratory Medicine”, “Administration”.

Employee Record
Supervisory Organization Subtype (Workday)

A non-unique label for grouping supervisory organizations into similar subtypes. For the UW implementation of Workday, values include SY = System, IN = Institution, EX = Executive, DI = Division, CO = College, SC = School, DE = Department, SU = Subdepartment.  

Employee Record
Survey Function Comments

Surveyor-supplied notes about Function fields.

Space
Survey Grant Comments Surveyor-supplied notes about Grant fields. Space
Survey Occupant Comments

Surveyor-supplied notes about Occupant fields.

Space
Survey Room Comments Surveyor-supplied notes about Room fields. Space
Survey Support Room Comments

Surveyor-supplied notes about Support Room fields.

Space
Synchronous Instruction

When instructor-student interaction in a course section occurs in a predetermined, scheduled meeting pattern.

Other
Taken for Honors

Indicates if the student earned honors credit upon successful completion of the course.

Academic Planning
Teaching Assistant

Teaching assistant appointments are for UW-Madison graduate students who have been assigned teaching responsibilities in an instructional department program under the supervision of a faculty member of the academic staff.

Employee Record, Student Record
Tenure Home Flag

An indicator of whether the academic group is eligible to serve as a faculty tenure home, or has departments within the same academic group that serve as faculty tenure homes (and thus have structures to support faculty/shared governance).

Academic Planning
Tenure Status

The tenure status of a person if employed at a post-secondary institution. Options are 'Not Tenure Track', 'Tenure Track', 'Tenured', 'Unknown', 'Not Applicable'

Other
Term

A period of instruction: Fall, Spring, or Summer.

University of Wisconsin - Madison
Term Admit Type

Indicates whether a student is a continuing, readmitted, reentry/transfer, new freshman, new transfer, or other new student in that term, except students who start as new freshmen in summer are shown as new freshmen in the following fall too, if enrolled.

University of Wisconsin - Madison
Term Code

A four-digit Student Information System (SIS) numeric representation for the academic term.

Academic Planning, Employee Record, Finance, Student Record
Term Credits Total number of credits a student is enrolled in for the term. Academic Planning, Student Record
Term GPA The grade point average for all courses completed for a grade at UW-Madison in the term; term grade points divided by term credits taken for GPA. Academic Planning, Student Record
Third Party Deferred Amount

The amount of tuition and fees that is charged or deferred to an organization (internal or external) who is responsible for part or all of a student's tuition and fee assessment. This is also called a third party deferral.

Finance
Third Party Paid Amount

The amount of money collected from an organization that is responsible for part or all of a student's tuition and fee assessment. This does not include amounts that are set up in the Student Information System Student Financials as scholarships.

Finance
Time in Academic Plan

Elapsed Calendar Time in years from the start date of the first term enrolled in an Academic Plan until the degree completion term conferral date in the same Academic Plan. In the event a student did not complete a degree in the Academic Plan, then the calculation will end at the most recent term that the student was enrolled in that Academic Plan. This is displayed to three decimal places.

Student Record
Time in Academic Program

Elapsed Calendar Time in years from the start date of the first term enrolled in an Academic Program for a given career until the degree completion term conferral date in the same Academic Program in the same career. In the event a student did not complete a degree in the Academic Program in the same career, then the calculation will end at the most recent term that the student was enrolled in that Academic Program in the same career. This is displayed to three decimal places.

Student Record
Time in Academic Subplan

Elapsed Calendar Time in years from the start date of the first term enrolled in an Academic Subplan until the degree completion term conferral date in the same Academic Subplan. In the event a student did not complete a degree in the Academic Subplan, then the calculation will end at the most recent term that the student was enrolled in that Academic Subplan. This is displayed to three decimal places.

Student Record
Time in Position

Amount of time an employee has worked in the current position.

Employee Record
Time to Degree

Elapsed Calendar Time to Degree in years from academic career matriculation term start date to degree completion term conferral date. This is displayed to three decimal places.

Academic Planning, Student Record
Topic Title

This identifies the name of a course section offered under the umbrella of a topics course.

University of Wisconsin - Madison
Total Paid Amount (Tuition and Fees)

The amount of money collected. It does not include amounts on a student account that are deferred or charged to a third party.

Finance
Total Range (LAVA) The total number of points available in a Canvas course within an assignment group for all students in a course, including extra credit points Teaching and Learning
Trainee (Graduate)

Trainee appointments are for UW-Madison graduate students who are supported by a traineeship while pursuing a particular course of study. Traineeships are ordinarily sponsored through an extramural training grant and are designated as traineeships under the terms of the grant.

Employee Record, Student Record
Training (Canvas)

A specific module within Canvas for the delivery of information.

Employee Record
Training Completion Date

This is the date the training was completed.

Employee Record
Training Status

The level of progress for completing a training. The 3 levels are Completed (finished with a passing grade), Not Completed – (in progress, not yet completed, or completed but did not receive a passing grade), and Expired (completed beyond the expiration date).

Employee Record
Transcript Description

The official description of the academic structure entity as it appears on the student transcript.

Academic Planning
Transfer (Accounts Receivable)

A process to transfer payments posted in Accounts Receivable to a department elsewhere on campus.

Finance
Transfer Credit Evaluation Date

The date a transfer course from an external institution was evaluated for a student.

Student Record
Transfer Student A student who enrolls at UW-Madison after previously attending another college or university as a degree-seeking student at the same degree level. Student Record
Transition (Employee)

An employee who has ended at least one appointment but remains employed at UW-Madison within a particular time period.

Employee Record
Tuition

Instruction-related charges for enrolled students. The term 'academic student fees' is also used in some policy documents and in Wisconsin statutory language.

Finance
Tuition Rate

The dollar amount charged to a student for a given term and associated with the tuition structure and other relevant factors such as residency and credit load.

Finance
Tuition Residency

The residency status of a student for tuition purposes. Some non-resident students from Minnesota ("Minnesota Compact" students) pay tuition based on a legal agreement between the states of Wisconsin and Minnesota.

University of Wisconsin - Madison
Turnover Reason (HRS)

The HRS reason code description associated with a job termination action.

Employee Record
Turnover Reason Type

A grouping of Turnover Reason (HRS). The levels are Voluntary, Involuntary, and Unspecified. Voluntary turnover is initiated by the employee. Examples include retirement and resignation. Involuntary turnover is initiated by UW-Madison. Examples include the end of a fixed terminal appointment, layoff, and non-renewal.

Employee Record
Turnover, External (Employee)

The percentage of all employees in a specified population who left all appointments at the university, calculated as the ratio of the count of Departures (Employee) to average Headcount of employees over a specified time period.

Employee Record
Turnover, Internal (Employee)

The percentage of all employees in a specified population who left at least one appointment but remained employed at the university, calculated as the ratio of a count of Transitions (Employee) to the average Headcount of employees over a specified time period.

Employee Record
U Grade

A U grade is considered 'unsatisfactory' in courses taken on a pass/fail basis

Student Record
UD Grade

A UD (University Disruption-No Credit) grade is a special grading option for students created in response to COVID-19 events. A UD grade does not count for credit and does not factor into GPA calculations. Please refer to https://registrar.wisc.edu/disruptiongrades/ for additional details.

Student Record
UDDS

A UW System-wide, seven-character organizational code used to identify the Unit, Division, Department, Sub-department associated with a particular personnel, research, financial, or other activity or transaction.

University of Wisconsin - Madison
UDDS (Academic)

The UD, UDD, or UDDS representing the academic organization (school/college, department) that is responsible for the academic entity.

Academic Planning
URL (Organization) Web address for a space generating organization, if available. Space
URL (Space) Web address for additional room information, if available. Space
Undergraduate Student An enrolled student who is pursuing a degree program that leads to a bachelor's degree. Student Record
Underrepresented Minority (CNGLS)

Also referred to as URM. A US citizen or permanent resident who identifies as African American/Black; American Indian/Alaskan Native; Hispanic; Native Hawaiian/other Pacific Islander; or more than one race when at least one of the preceding URM categories has been indicated. This definition applies to reporting for the Coalition for Next Generation Life Science (CNGLS).

Employee Record
Underrepresented Student of Color

A domestic (non-international) student who identifies, alone or in combination with other racial/ethnic categories, as African American/Black, American Indian/Alaska Native, Hispanic/Latino(a), Native Hawaiian/Pacific Islander, or one or more of the following Asian subcategories (Cambodian, Hmong, Laotian, or Vietnamese).

Student Record
Underrepresented Student of Color (UW System Defined)

A domestic (non-international) student who identifies, alone or in combination with other racial/ethnic categories, as African American/Black, American Indian/Alaska Native, Hispanic/Latino(a), or one or more of the following Asian subcategories (Cambodian, Hmong, Laotian, or Vietnamese). This is the population of students formerly referred to as 'targeted minority' and the population of students specified with WI statute as eligible for the state financial aid Lawton Grant program.

Student Record
Unit (UDDS)

A single letter representing each UW System institution (business unit). UW-Madison's unit designation is "A". Unit is the first character of a UDDS.

University of Wisconsin - Madison
Unit Name

The name of a person's employment unit within an organization.

Other
Unpaid Amount (Tuition and Fees)

The amount of tuition and fees that needs to be received. It is calculated as the assessed amount minus the total paid amount minus the waived amount.

Finance
Updated By

Username of the user to last update the record.

University of Wisconsin - Madison
Updated Date and Time

Date and timestamp of the last record edit.

University of Wisconsin - Madison
Use A description that pairs with the code that provides meaningful and comparable summary data about the role of a room. Short version of USE, USE_NAME. Space
Use - Subuse Concatenated field showing Use and Subuse. Space
Use Code Alphanumeric designation that corresponds to a Use name. Space
Use Name A description that pairs with the code that provides meaningful and comparable summary data about the role of a room. Space
Use Percent

The portion of a space designated for a certain Use.

Space
Use in Survey: (Organization) Designates Organizations that are available to the INSITE space survey tool. Space
Use in Survey: (Use) Designates Uses that are available in the Net-FM space survey tool. Space
Using Organization

Identifies the department that is using a space that is allocated to another department .

Space
Wait List Capacity

Maximum number of students allowed to be on a class section's wait list.

Academic Planning
Wait List Total

Number of students on a class section's wait list.

Academic Planning
Waived Amount (Tuition and Fees)

The value of a waiver or remission that has been applied to a student account.

Finance
Waiver (Tuition and fees)

The amount of assessed tuition and fees that will not be owed by a student or a third party on behalf of the student per State of Wisconsin statutes or University of Wisconsin System policy.

Finance
Week (LAVA) The week number of a Canvas course within the term in which the course was offered; week 1 generally corresponds to the first week a course begins Teaching and Learning
Wiki Pages (Canvas)

A feature within the Canvas learning management system that stores content and educational resources that are part of a course or group but don’t necessarily belong in an assignment. Pages can include text, video, and links to files and other course or group content. Pages can also be linked to other pages. They can also be used as a collaboration tool for course or group wikis where only specific users can have access. Wiki Pages (versus regular Canvas Pages) are generally navigated to from various links in the Canvas navigation sidebar and do not have their own specific sidebar shortcut. 

Teaching and Learning
Withdrew Indicator

Indicates a student has withdrawn from the term.

Student Record
Workflow Role

The name of the workflow role responsible for approving a proposal at a specific step of workflow in Lumen or Guide.

Academic Planning
Working Title (HRS)

A more specific, free text description of a job than the Job Title (HRS) provides.

Employee Record
Write-off (Accounts Receivable)

An uncollectible outstanding balance for an invoice that reduces the customer account receivable balance, can be processed with a credit memo. Examples include a customer in bankruptcy or deceased, or the debt has reached the age where we can no longer attempt to collect payment (statute of limitations).

Finance
Years Enrolled at UW-Madison (UGRD)

The number of years an undergraduate student has been enrolled at UW-Madison as a degree seeking student. Two Fall/Spring terms comprise one year, with a Summer Term enrollments counted as being in the previous Spring Term. Unlike "Fall and Spring Term Count", this assigns a Year count to every term in which a student was enrolled.

Academic Planning
Yield Rate

The percentage of admitted applicants who enrolled.

Admissions
Youth activity

An event, operation, endeavor, or activity intended for participation by minors that is operated by UW-Madison on or off campus. (See Figure 1: Taxonomy of Youth Activities.)

Source (11-2-23): Youth Protection policy: https://policy.wisc.edu/library/UW-1045

Employee Record
Zip Code The postal zip plus four for a facility based on the postal address. Space